TERESA BONOFIGLIO
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
12
12
years of professional experience
Work History
Executive Assistant
Ontario Energy Association
09.2018 - Current
- EA to CEO & President
- Manage executive calendars, scheduling meetings and appointments to optimize time.
- Schedule Board Meetings and collect/assemble/distribute all materials.
- Manage OEA Memberships; fees, prospective members, member updates, A/R.
- Process expenses and reimbursements for executive team and senior management group.
- Provide administrative and office management support.
- Complete HR duties; create job descriptions, conduct interviews, new hires, track vacation.
- Assist with administrative duties (attendees, sponsorship, venues, invoices) for all events; AGM, Annual Conference, Speaker Series, Conversation that Matters, Ideas Seminars.
- Handle confidential and sensitive information with discretion and tact.
- Maintain confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Serve as a liaison between departments to facilitate effective communication throughout the company.
- Coordinate events for staff members, promoting team-building activities and boosting morale within the workplace.
Executive Assistant
Symbility Solutions Inc.
07.2016 - 08.2018
- EA to CFO, VP of Sales & President of Symbility Health
- Coordinated and maintained complex calendars, schedules, appointments and meetings.
- Arranged travel (domestic and international) which included flights, hotels and limo services.
- Provided administrative support to the Board of Directors, which included scheduling meetings for all ten Board Members and prepared Board materials and final packages.
- Processed expense reports, monitored incoming calls and e-mails effectively and on a timely basis.
- Scheduled and organized meetings, booked facilities, arranged for all meeting materials and catering.
- Prepared reports, presentations and correspondence/communications.
- Hosted company-wide events (town halls and social events).
Executive Assistant
411.ca
06.2015 - 06.2016
- EA to President, VP Corporate Controller, VP Marketing, VP Operations & VP of Sales
- Maintained work schedules and calendars of all Executive management.
- Prepared travel schedules, booked travel arrangements (flight, hotel and cars).
- Coordinated logistics of Executive team programs including meetings, seminars, workshops, special projects and events.
- Supported HR activities such as creating job qualification outlines, posting new positions, phone interviews, scheduling interviews for successful candidates and new hire documentation.
- Reviewed all documents, reports and correspondence prepared for Executive signatures for format, content, grammar, spelling and made edits as necessary.
- Coordinated all office events.
- Prepared PowerPoint presentations.
- Processed expense reports in a timely manner and reconciled corporate credit card statements.
Executive Assistant
Gill & Co., Chartered Accountants
06.2012 - 06.2015
- EA to CEO, President & Director of Marketing
- Provided administrative support to Executives (emails, calls/conference calls, voicemails, calendars/appointments).
- Prepared and formatted business letters/correspondence.
- Organized social events for staff, stayed after hours when necessary.
- Coordinated travel arrangements for Executives.
- Updated social media posts/updates (Facebook, Twitter, Blogs, company website).
- Enhanced team productivity by organizing monthly team meetings where accomplishments, issues and improvements were discussed.
- Member of Social Committee; planned and executed all events.
Education
Executive Assistant Office Administration Diploma -
Sheridan College Institute of Technology And Advanced Learning
04.2012
Event Planner -
QC School of Event Planning
09.2010
Skills
- Executive Support
- Administrative Support
- Office Management
- Schedule & Calendar Planning
- Meticulous Attention to Detail
- Information Confidentiality
- Expense Reporting
- Travel Arrangements
Timeline
Executive Assistant
Ontario Energy Association
09.2018 - Current
Executive Assistant
Symbility Solutions Inc.
07.2016 - 08.2018
Executive Assistant
411.ca
06.2015 - 06.2016
Executive Assistant
Gill & Co., Chartered Accountants
06.2012 - 06.2015
Executive Assistant Office Administration Diploma -
Sheridan College Institute of Technology And Advanced Learning
Event Planner -
QC School of Event Planning
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