Teona Nowak

• Developing and implementing customized mindset programs tailored to each client's unique needs
• Coaching and guiding individuals from diverse backgrounds to achieve personal and professional goals

RFA at Innovations & Partnerships Office

• Handling sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations
• Acting as the first point of contact for general enquiries
• Advising on pre and post-research award administration providing options and solutions
• Disseminating information regarding changes to funding programs
• Providing detailed information on Funding Research Digest content
• Identifying non-standard issues associated with applications and awards and escalating for review
• Verifying the eligibility of applicants
• Verifying research funding proposals are complete, accurate and adhere to University guidelines and procedures
• Analyzing and recommending research agreements for institutional sign-off
• Preparing research agreements
• Establishing and maintaining restricted research funds according to agreed-upon sponsor terms and conditions
• Releasing or holding funds according to internal and external compliance requirements

• Responsible for fund management processes, including fund opening, fund transferring, and solving fund management issues
• Facilitated compliance related to grants, managing the grant application submission process from inception to submission
• Preparing a series of reports used in key decision making by the senior executives reduced the time required to prepare these reports by 30%
• Developing the Fundraising Policies and Procedures and ensuring the Gift-Acceptance Policies and Procedures are adhered to at the Foundation
• Maintaining official fund files and reconciling the master tracking log of funds and status
• Reviewing and recording all incoming grants related requests and serving as a point of contact on grants related requests
• Ensuring a high level of quality control and accuracy on grant-related documents
• Classifying and analyzing data, including exercising discretion in determining data classification
• Developing official correspondence letters and first drafts of selected materials in support of fund management processes

• Administered Engineering, Procurement, and Construction contracts, with each contract price totaling over $500M, oversaw and performed administrative functions concerned with infrastructure projects
• Facilitated to development and management of business alliances with key suppliers
• Prepared contract summaries and analyzed contracts to build and drive implementation of Contract and Claim Management Strategy Plan, ensuring timely issuance of contractual notices
• Actively engaged with various associates to ensure conformance by Alstom and Project Stakeholders to Contracts, Claims, and Insurance Management
• Supported legal procedures by being the interface between technical and legal teams
• Communicated with functional leads and managers to compile weekly and monthly project progress reports
• Monitored Works toward contract obligations, including monitoring project schedules to achieve contractual milestones
• Documented and alerted Project Contract Manager on disputed items with partners
• Managed internal and external communication by preparing and analyzing incoming and outgoing correspondence and maintaining correspondence KPI reporting
• Contributed to Extension of Time settlement with Alstom's clients by preparing Contract Deliverable Requirement List Tracking Matrix
• Supported legal team for arbitration process by collecting data to sustain correspondence and participated in the preparation of data and document management
• Oversaw, monitored and provided technical guidance for minimizing and eliminating problems and potential claims and disputes of Extension of Time estimate
• Assisted project team in removing negotiation bottlenecks and speeding time to revenue with workflow automation and status transparency

Project Portfolio:

Metrolinx

- USRC - Union Station Rail Corridor | Contract Value: $562M

- GTCS - Go Transit Train Control System

Toronto Transit Commission (TTC)

- TTC LRV - Light Rail Vehicles | Contract Value: $335M

ONxpress - Go Rail Expansion On Corridor

• Administered and processed over 20 procurement contracts per day while ensuring procedural compliance
• Promoted sustainable plant-based products and ingredients to clients
• Provided administrative support to traders, customers, and management
• Compiled data and generated internal reports for distribution to management
• Completed a major project that covered mapping of client's locations in Saskatchewan and Alberta which created an operational database
• Participated in contract negotiations to achieve company goals and ensured effective communication between suppliers and internal managers
• Monitored all incoming contracts and service agreements for correct pricing and information
• Coordinated changes to an agreement which might occur during the contract's lifetime
• Researched laws and regulations potentially impacting company policies and procedures

• As the Executive Assistant of the International Expansion Department I facilitated to head office in Tbilisi, Georgia
• Negotiated local vendor contracts while scheduling and corresponding with prospective clients
• Assisted with the international expansion of Majorel in Georgia, Armenia, Mongolia, Slovakia, Greece, and Belarus, in conjunction with the strategy of corporate development team
• Conducted ongoing analysis of market dynamics, internal metrics, and external business reviews, which directly supported audit compliance with clients
• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity
• Streamlined operations by implementing new processes, leading to an efficient department and improved customer satisfaction
• Designed an employee training manual for training purposes

• Delivered account management for 150 leading hotel companies presented in the Gulf region
• Reviewed, consolidated, and reduced data discrepancies, decreasing turnaround times for completed contracts
• Established and maintained supplier relationships by serving as a single point of contact for contractual matters
• Researched travel destinations that met customers' requirements and participated in the development of, and implementation of holiday and wellness packages
• Ensured that the stakeholders from reservations, operations, and finance departments were provided with accurate data to complete booking processes and produce accurate customer invoices, resulting in a 100% accuracy rating
• Managed contract library and controlled document access to ensure consistent record retention and
• Facilitated the resolution of contract issues to minimize any impact on the service disruption

• Provided a full range of support to the CEO that included calendar management, travel arrangements, reports, and prepared requisite materials daily
• Coordinated Board Meetings and other administrative duties on an ad-hoc basis
• Monitored costs and expense reports, negotiated vendor contracts
• Drafted correspondence, conducted online research and prepared reports

• Planned and developed holiday and wellness packages
• Established relationships with customers, vendors and internal stakeholders
• Finalization of contracts between flydubai and various hotels across the United Arab Emirates
• Demonstrated good product knowledge to customers on key promotions and offers
• Provided comprehensive follow-up, often going between customers and vendors to resolve issues and tailoring resolutions to meet customer needs
• Delivered exceptional customer service by actively listening to clients' travel needs and preferences, offering expert advice, and assisting them in planning and booking their trips
• Stay updated on the latest travel trends, destinations, and industry offerings to provide informed recommendations to clients