Tasmyn Robertson

• Led a team of 10 Assistants to look after approximately 100 - 180 children aged from 2 to 6 years between 12H00 and 17H00.
• Created and played age-appropriate games
• Supervised and interacted with children on the playground and in the aftercare playroom.
• Reading books to the children.
• Ensured the children are where they need to be during the after-school-care period.
• Ensure the children get food at snack time.
• Ensuring the aftercare room is cleaned at the end of each day by getting the children, assistants, and myself to pack away toys, blocks, books, and colouring in stationery.
• Basic first aid for children who have hurt themselves.
• Sign Children out when a parent arrives to collect them.
• Assisting parents with complaints or queries they have.
• Assisting children with learning difficulties.
• Working with children with behavioral issues.

• Training new employee who took over the Finance assistant role from 29 August 2022 to January 2023.
• Assisting with work from previous role as needed.
• Creating sales orders on Enterpryze.
• Creating invoices on Enterpryze.
• Attaching job cards of work completed and parts used to invoices on Enterpryze.
• Dealing with third party quotes and issuing them to customers.
• Being the “middleman” for the technicians and spares department by ensuring the technicians get the parts they need.
• Calling clients to advise when their units are ready for collection.
• Cold calling previous clients to advise when we have service specials.
• Assisting clients dropping off or collecting their catering units and booking the units in.
• Invoice packs filing.
• Ensuring the Timesheets are signed off and handed in on time.
• SHE (Health and Safety) representative.
• Ensuring all health and safety check documents are compiled.
• Doing safety checks in multiple offices.
• Deputy administrator of health and safety.
• In charge of checking the Equiserve first Aid box.
• Assisting the sister company Koldserve Food Services Equipment (Pty) Ltd with the logging of Warranty calls by customers.
• Miscellaneous tasks

• File invoices for 8 companies.
  File all important documents per each company.
  Save all statements and invoices each month for 8 companies from our “Os Ticket” email system onto a shared company drive.
  Ensure invoices are reconciled or split correctly between companies.
  Credit card reconciliations for 3 Directors.
  Answer the switchboard and emails. Ensure company vehicle fines are consolidated and then allocated to the correct employee who is responsible for the fine.
  Deal with employee deduction forms.
  Deal with advance and loan agreement forms.
  Ensuring all stationery and cleaning supplies are stocked.
  Check all timesheets and leave applications and ensure overtime and leave dates are put into an excel spreadsheet each week.
  Assist with putting manual leave forms into payspace and on to an excel spreadsheet.
  Creating offer letters for new potential employees.
  Assist new employees with filling out employee take on forms.
  Creating employee files for new employees.
  Provide the legal team with employee information to create the correct contract.
  Using contract template to create contracts for the Youth Employment Service (YES) program employees.
  Handing the contract to employees for signature.
  Loading new employees on to Payspace.
  Showing all new employees, the areas they are allowed in, what areas are to be avoided (induction process).
  Ensuring new employees are given, and sign, all company policy documents.
  Ensuring the company policies and labour laws are available for all employees to read through at any time.
  Printing and handing out pay slips.
  SHE (Health and Safety) representative.
  Ensuring all health and safety check documents are compiled.
  Doing safety checks in the office.
  Compiling license renewal forms.
  Compiling vehicle registration documents.
  Handing out new license disks to the responsible manager or vehicle owner.
  Assisting with Medical Aid documents for employees.
  Assisting the employees, as a “middleman”, who have HR- related queries.
  Assist all 6 directors with any work they request.
  Assisting all 9 Managers with administration.
  Completing credit application and vendor application forms for all eight companies. And providing the necessary documents.
  Assisting with documents for the BBBEE process.
• Assisting in calling trade references on credit applications to confirm information before a credit application can be approved.

• Invoice Filing.
• Point of sale filing.
• Ensuring stock is on the system through GRVs on SAP.
• Creating orders in SAP.
• Creating Invoices in SAP.
• Procurement.
• Ensuring stationery and groceries were stocked.

• Office administration.
• Take in reservations for flights and add them to the flight register
• Do meet and greets whenever needed (weekends and public holidays included) - meet the client at the check-in counter and escort them through customs and immigration for the outbound flight. Escort the client from the aircraft through customs and immigration for their onward road transfer for the inbound flight.
• Office communication.
• Act as an operations manager.
• Book planes to fly the passengers from point A to B.
• Book a road transfer from airport to airport.
• Book in-flight catering for high-class clients.
• Deal with accident and incident reports.
• Ensure all bookings are sent to the accounts department so that invoices can be sent.
• Issue e-tickets once payment has been received.
• Do general declarations – indemnities for international flights.

Public relations.

Communication - dealing with correspondence and phone calls.

Organizing meetings.

Conferences and appointments.

Booking and arranging travel.

Transport and accommodation.

Office Administration.

Staff and Office management.

Problem Solving.

Client Liaison and services.

• Office administration.
• Take reservations for flights and add them to the flight register.
• Do meet and greets whenever needed (weekends and public holidays included) - meet the client at the check-in counter and escort them through customs and immigration for the outbound flight. Escort the client from the aircraft through customs and immigration for their onward road transfer for the inbound flight.
• Office communication.
• Act as an operations manager.
• Book planes to fly the passengers from point A to point B.
• Book a road transfer from airport to airport.
• Book in-flight catering for high-class clients.
• Deal with accident and incident reports.
• Ensure all bookings are sent to the accounts department so that invoices can be sent.
• Create and Issue e-tickets once payment has been received.
• Do general declarations – indemnities for international flights.

• Respond to emails.
• Take reservations for flights and add them to the flight register.
• Do meet and greets whenever needed (weekends and public holidays included) – meet the client at the check-in counter and escort them through customs and immigration for the outbound flight. Escort the client from the aircraft through customs and immigration for their onward road transfer for the inbound flight.
• Answer the phone.
• Ensuring the office stationery and cleaning supplies are stocked.
• Create invoices – an accountant was hired and took over this job.
• Allocate payments to invoices – an accountant was then hired and took over this job.
• Create and issue e-tickets once payment has been made to us.

• Invoicing.
• Allocating payments to the correct invoices.
• Ensuring payment is made to suppliers.
• Inputting suppliers’ invoices into the company in the accounting system.
• Filing.
• Answer the phone.
• Answering emails.
• Ensuring the office stationery and cleaning supplies are stocked.
• Miscellaneous tasks.

• Unpack Stock every morning and when required.
• Pack stock away every evening.
• Assist customers with purchases.
• In charge of the till.
• Weekly stock take.
• Clean the shop every morning and evening.