Summary
Overview
Work History
Education
Skills
Websites
Languages
Timeline
Generic
TARRYN-JADE SMITH

TARRYN-JADE SMITH

Newmarket

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

15
15
years of professional experience

Work History

Administrative Assistant/Logistics Coordinator

PFM PackagingMachinery
04.2022 - Current
  • Answer multi-line phone system, route calls, deliver messages to staff, and greet visitors.
  • Execute and maintain an organized record filing system to improve document management.
  • Schedule office meetings and client appointments for various staff teams.
  • Sort and distribute office mail; record and track incoming shipments for corporate records.
  • Communicate with vendors, contractors, and service providers to receive orders, coordinate activities, and relay instructions.
  • Restock office supplies and place purchase orders to ensure adequate inventory levels.
  • Monitor premises, screen visitors, update logs, and issue security passes to maintain a safe work environment.
  • Complete data entry tasks with accuracy and attention to detail.
  • Generate customs documentation and other required materials for outgoing customer shipments.
  • Plan and oversee the logistics of shipments from production through delivery to the end user.
  • Maintain strong relationships with customers by promptly addressing inquiries and resolving issues related to work orders, invoices, and deliveries.
  • Manage multiple tasks efficiently while meeting strict, time-sensitive deadlines.
  • Provide clerical support to staff by handling document copying, faxing, and filing.
  • Produce Factory Acceptance Test (FAT) videos for customer review prior to shipment coordination.

Owner/ Artist

Lil Superstar Events
03.2015 - Current
  • Founded and operate a successful children’s entertainment company.
  • Provide a range of entertainment services for children's parties and community events, including face painting, balloon twisting, and magic shows.
  • Operate and maintain cotton candy and popcorn machines, ensuring a safe and enjoyable experience for guests.
  • Oversee all aspects of business operations, including administration, scheduling, invoicing, and customer service.
  • Handle marketing initiatives, social media management, and client outreach.
  • Provide entertainment services including face painting, balloon twisting, magic shows, cotton candy and popcorn stations.
  • Consult with clients to customize entertainment packages, negotiate contracts, and close sales.
  • Train and manage additional staff for large-scale events when required.

Administrative Assistant/Reception

ItalPasta
01.2013 - 03.2022
  • Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
  • Performed administrative duties such as answering inquiries, photocopying, mailing, filing, word processing.
  • Liaison between staff and senior management as well as between clients.
  • Determined priority levels and delegated work accordingly.
  • Proactive Calendar management.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Scheduled office meetings and client appointments for staff teams.
  • Executed record filing system to improve document organization and management.
  • Purchased office supplies and reduced office supply expenditures by 50%.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.

Brand Ambassador

Ex-Sell and Girls of Glam Inc
01.2014 - 01.2019
  • Increased brand awareness through event marketing, demonstrations, sales and brand promotion.
  • Communicated product information with confidence and educated consumers about company.
  • Engaged, educated and befriended customers to deliver amazing shopping experience.
  • Showed understanding of customer's personal style and preferences when offering product advice.

Administrative Coordinator

Sky Charter
01.2011 - 12.2014
  • Entered various companies data into Skycharter’s data base.
  • Arranged catering for the customers as directed
  • Cashed the pilots for ramp fees, fuel, catering, lav, and mechanical fees as well as various related charges.
  • Communicated important information to pilots when they radioed in while in flight.
  • Arranged customers’ transportation from the airport and the lodging for pilots as required.
  • Coordinated flights, ground transportation and hotel accommodations.
  • Handled patient scheduling, check-in, check-out and processing.
  • Resolved issues through active listening and open-ended questioning, escalating major problems to management.
  • Entered data into excel spreadsheets and provided administrative support to the office staff as required.
  • Answered incoming calls on a multiline system and routed them to the correct person
  • Known for my service orientation and ability to ensure high quality and customer satisfaction

Education

Certificate - General Arts And Science- Health

Sheridan College
Brampton, ON
2010

Certificate - Volunteer/ Medical Assistant

AFS Intercultural Program North Park S.S,
2007

High School Diploma -

St. Thomas Aquinas Secondary School
Brampton, ON
2006

Skills

  • Strong written and verbal communication
  • Excellent customer service and interpersonal skills
  • Organizational and time management expertise
  • Administrative support and record keeping
  • Appointment scheduling and calendar management
  • Professional telephone etiquette and multi-line phone system handling
  • Data entry and database management
  • Confidentiality and data protection compliance
  • Creative problem-solving and critical thinking
  • Quick learner with adaptability to new environments and technologies
  • Proficient in Microsoft Office Suite, Mac applications, and internet tools
  • Ability to work independently and collaboratively in team settings
  • Inventory control and office supply management

Websites

Languages

English
Native or Bilingual

Timeline

Administrative Assistant/Logistics Coordinator

PFM PackagingMachinery
04.2022 - Current

Owner/ Artist

Lil Superstar Events
03.2015 - Current

Brand Ambassador

Ex-Sell and Girls of Glam Inc
01.2014 - 01.2019

Administrative Assistant/Reception

ItalPasta
01.2013 - 03.2022

Administrative Coordinator

Sky Charter
01.2011 - 12.2014

High School Diploma -

St. Thomas Aquinas Secondary School

Certificate - General Arts And Science- Health

Sheridan College

Certificate - Volunteer/ Medical Assistant

AFS Intercultural Program North Park S.S,

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TARRYN-JADE SMITH