Summary

Overview

Work History

Education

Skills

Websites

Languages

Timeline

TARRYN-JADE SMITH

Newmarket

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

years of professional experience

Work History

Administrative Assistant/Logistics Coordinator

PFM PackagingMachinery

04.2022 - Current

Answer multi-line phone system, route calls, deliver messages to staff, and greet visitors.
Execute and maintain an organized record filing system to improve document management.
Schedule office meetings and client appointments for various staff teams.
Sort and distribute office mail; record and track incoming shipments for corporate records.
Communicate with vendors, contractors, and service providers to receive orders, coordinate activities, and relay instructions.
Restock office supplies and place purchase orders to ensure adequate inventory levels.
Monitor premises, screen visitors, update logs, and issue security passes to maintain a safe work environment.
Complete data entry tasks with accuracy and attention to detail.
Generate customs documentation and other required materials for outgoing customer shipments.
Plan and oversee the logistics of shipments from production through delivery to the end user.
Maintain strong relationships with customers by promptly addressing inquiries and resolving issues related to work orders, invoices, and deliveries.
Manage multiple tasks efficiently while meeting strict, time-sensitive deadlines.
Provide clerical support to staff by handling document copying, faxing, and filing.
Produce Factory Acceptance Test (FAT) videos for customer review prior to shipment coordination.

Owner/ Artist

Lil Superstar Events

03.2015 - Current

Founded and operate a successful children’s entertainment company.
Provide a range of entertainment services for children's parties and community events, including face painting, balloon twisting, and magic shows.
Operate and maintain cotton candy and popcorn machines, ensuring a safe and enjoyable experience for guests.
Oversee all aspects of business operations, including administration, scheduling, invoicing, and customer service.
Handle marketing initiatives, social media management, and client outreach.
Provide entertainment services including face painting, balloon twisting, magic shows, cotton candy and popcorn stations.
Consult with clients to customize entertainment packages, negotiate contracts, and close sales.
Train and manage additional staff for large-scale events when required.

Administrative Assistant/Reception

ItalPasta

01.2013 - 03.2022

Answered multi-line phone system, routing calls, delivering messages to staff, and greeting visitors.
Performed administrative duties such as answering inquiries, photocopying, mailing, filing, word processing.
Liaison between staff and senior management as well as between clients.
Determined priority levels and delegated work accordingly.
Proactive Calendar management.
Sorted and distributed office mail and recorded incoming shipments for corporate records.
Scheduled office meetings and client appointments for staff teams.
Executed record filing system to improve document organization and management.
Purchased office supplies and reduced office supply expenditures by 50%.
Coached new employees on administrative procedures, company policies and performance standards.
Monitored premises, screened visitors, updated logs and issued passes to maintain security.

Brand Ambassador

Ex-Sell and Girls of Glam Inc

01.2014 - 01.2019

Increased brand awareness through event marketing, demonstrations, sales and brand promotion.
Communicated product information with confidence and educated consumers about company.
Engaged, educated and befriended customers to deliver amazing shopping experience.
Showed understanding of customer's personal style and preferences when offering product advice.

Administrative Coordinator

Sky Charter

01.2011 - 12.2014

Entered various companies data into Skycharter’s data base.
Arranged catering for the customers as directed
Cashed the pilots for ramp fees, fuel, catering, lav, and mechanical fees as well as various related charges.
Communicated important information to pilots when they radioed in while in flight.
Arranged customers’ transportation from the airport and the lodging for pilots as required.
Coordinated flights, ground transportation and hotel accommodations.
Handled patient scheduling, check-in, check-out and processing.
Resolved issues through active listening and open-ended questioning, escalating major problems to management.
Entered data into excel spreadsheets and provided administrative support to the office staff as required.
Answered incoming calls on a multiline system and routed them to the correct person
Known for my service orientation and ability to ensure high quality and customer satisfaction

Education

Certificate - General Arts And Science- Health

Sheridan College

Brampton, ON

2010

Certificate - Volunteer/ Medical Assistant

AFS Intercultural Program North Park S.S,

2007

High School Diploma -

St. Thomas Aquinas Secondary School