Tara Deutch

• Provide administrative support to the Prince George Claims Department and teams under the Client Services Manager, including team members in Trauma, Adjudication Services, Vocational Rehabilitation and Return to Work Specialists.

• Respond to incoming mail as required or within the direction of the manager.

• Collaborate and liaise with the manager to ensure that weekly deadlines, targets, and general office requirements are met.

• Reconcile and deliver monthly departmental budget summaries and variances, code accounts and report to the manager for approval.

• Utmost confidentiality related to claim correspondence and files, early medical advisor involvement, pre-screening on job postings and hiring new team members.

• Liaise with provincial Administrative Assistants to maintain a professional delivery of customer service internally and externally.

• Collect statistical data from Case Managers and OAIII staff reporting to the Trauma CSM for analysis.

• Manage absenteeism and vacation requests, tracking with internal documents and the WorkSafeBC HR & Payroll Systems (WHRAPS)

• Deliver monthly staff meetings and enter them into the Safety Administration Database.

• Maintain fleet vehicle records and schedule maintenance as required.

• Provide leadership, direction, and organization to the Student Life & Housing department staff.

• Effective in delivering an authentic, positive, and professional work atmosphere amongst departments, students and external stakeholders with clear communication.

• Developing long-term department service plans to provide continuous improvements and service delivery to the student community.

• Development of student engagement activities and events with a focus on health and wellness in collaboration with other department managers and College of New Caledonia Student Union representatives utilizing Student Services objectives and the CNC Strategic Plan

• Consistent research to gain knowledge of current trends and share with staff in creating student life and student housing strategies, especially with mental health and overall wellness.

• Work collaboratively with internal stakeholders on annual planning, problem-solving and change management by way of situational changes throughout the year.

• Maintain accountability with students in all campus housing when enforcing community standards, ensuring fairness and equity.

• Promote and engage students to participate in cultural learning and development opportunities such as wellness workshops and housing activities.

• Facilitate webinars providing valuable information to registered International and Domestic students on housing opportunities and campus life.

• Plan and evaluate recreation programs to improve services
• Collaborate with internal stakeholders and schedule events in recreation facilities to stimulate interest, involvement and engagement of students
• Actively support and engage in wellness, EDI and anti-racism initiatives
• Actively learning SEMM and student retention
• Interview, train and supervise casual recreation attendants to perform job functions of recreation areas
• Maintain inventory of supplies and equipment with established sign-out procedures
• Track program spending, enrollments and attendance to produce monthly reports for program director
• Expanding cross-functional organizational capacity by collaborating across departments on priorities, functions and common goals. Specifically with the Wellness Task Team, International education and Housing Resident Attendants
• Manage and maintain the Weight Room
• Continue to maintain and build healthy relationships with external stakeholders and user groups
• Approve regular payroll submissions for recreation attendants
• Developed and delivered the fitness programming and monthly "fit"challenges on campus along with remote options for the regional campuses
• Negotiate external user group contracts and facilitate large tournaments and events
• Responsible for monthly invoicing and communication with accounts receivable

• Answered and managed incoming and outgoing calls while recording accurate messages
• Opened and properly distributed incoming mail for seven companies
• Schedule and chair staff meetings, take and distribute meeting minutes
• Organized all new hire employee packages, benefits and time sheets for onboarding
• Manage and purchase office supplies keeping within a budget. Order, purchase and stock parts on an ongoing basis for equipment, vehicles and offices
• Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation for events, career fairs and forestry shows
• Provide administrative support and act as company liaison between contractor and the mill for all new work
• Compile all necessary documents for new work and completion of logging blocks, including invoicing and accounts receivable
• Act as the company safety officer, completing necessary safety audits and adhering to up-most safety standards with office staff and field crew
• Responsible for reconciling monthly credit card statements
• Responsible for bank deposits on a regular basis
• Maintain current WHMIS records for all logging blocks
• Review and renew all company fleet, equipment and liability insurance
• Responsible for all company fuel cards, vehicle distribution and management
• Assisted in monthly invoicing and approving invoices from other departments.
• Monitored and evaluated personnel performance to complete annual reviews, recommend advancement or address productivity concerns.