TanyaMarie Russe

• Setting up new client profiles, updating and closing client files
• Auditing client payment history and terms of payment agreement with lawyer, negotiating new payment options before following through with collection steps
• Entering lawyer time and applying disbursements towards files
• Creating, posting or moving entries for AP/AR, creating payments posting, cutting and mailing cheques, creating and processing bank deposits

Admin Assistant

• Assisting with inquiries, grain prices, and setting up accounts
• Creating grain purchasing contracts & target contracts
• Auditing receipts from unloads daily, preparing samples sent to QA Dept
• Settling/cashing up producers and/ splits that they may have
• Invoicing and billing against fertilizer sales contracts/orders
• Creating work orders and purchase orders, following up with work done, and items are delivered and payment issued
• Answering phones, picking up mail, supply ordering and paying accounts

Operations Risk Management Rep

• Creating and holding monthly safety meetings
• Holding toolbox meetings for 1 offs
• Ensure employee trainings are up to date
• Distributing job observations and maintaining site specific SOPs
• 3rd Party Contractors Orientations and going through company EH&S expectations while onsite & site specific orientation, updating and maintaining incident reports, and updating training library on the online portals

• Applying payments, billing customers/companies, merging accounts, maintaining targets, keeping O/A invoicing within 30 days of purchase, small claim proceedings, filing/auditing/submitting finance & cell phone contracts posting to 3rd parties within 24hrs, auditing invoices, balancing float and daily deposits, sorting mail, filing, preparing new hire paperwork and completing back checks
• Entering purchase orders, following up with suppliers with 48hrs (damage shipments, short shipments, ETA, backorders, etc…), counting inventory & balancing quantities, auditing invoice accuracy for extended warranties, receiving product from shippers
• Monitored +30 day outstanding purchase orders for 40+ locations, following on orders & requesting PODs, assisted investigating inventory discrepancies, monitoring daily deposits against bank reports, invoice counts, and open/close reports from alarm companies submitting compiled data to head office, looking after service items and extended warranties, following up with manufactures