Tammy Ma
Stittsville,ON
Summary
Native English speaking, dedicated professional with extensive experience in administrative and procurement roles, notably at the Public Health Agency of Canada. Demonstrated expertise in contract management and procurement processes, complemented by strong interpersonal communication skills. Proven track record of efficiently handling multiple tasks and providing critical support to senior management, achieving project goals with precision.
Overview
19
19
years of professional experience
Work History
Contract Administrative Officer
Public Health Agency of Canada
02.2024 - Current
- Provide advice, support and guidance to clients and senior management regarding contract requirements in program areas using knowledge of TBS/PSPC/MAMD policies and procedures.
- Provide advice and guidance on complex contracting requirements to avoid delays in processing
- Liaise with clients to ensure all paperwork for contracts is completed and accurate
- Maintain and update contract tracking data for cost centers
- Analyze financial transactions, verify expenditures against commitments, and perform reconciliation against my acquisition card
- Provide advice and guidance to clients regarding contracting process and documentation related to IT requests
Procurement Administrative Officer
Public Health Agency of Canada
01.2022 - 02.2024
- Provide advice, support and guidance to clients on procurement purchases
- Provide advice or guidance to various areas on complex procurement process to ensure policy is followed
- Acquisition Card Holder for Government of Canada
- Provide procurement support to PHAC by purchase of office supplies, payment of Conference Registrations and Training Courses
- Ensure section 32 is obtained in accordance with the Financial Administration Act, prior to committing funds
- Ensure expenses are coded correctly in department financial system in SAP for acquisition purchases
Printing and Privacy Officer
Health Canada
08.2021 - 12.2021
- Perform privacy checks of submitted registration forms and processed cannabis registration certificates
- Perform privacy checks for Notices of Intent as well as Notices of Refusal to Registration applicants
- Ship Registration certificates and Notices via Canada Post and Xpress Post
- Sort and file documents according to established filing systems (EDMS, Jira)
Administrative Assistant
Felcom Data Services Inc.
01.2006 - 06.2007
- Maintained General Accounts Receivables
- Managed and coordinated travel expense reports for management
- Scheduled appointments and coordinated and facilitated meetings, events, and/or travel arrangements as required
- Responsible for compiling and distributing minutes of management meetings
- Developed correspondence, reports and summary notes for Management
- Responsible for establishing and maintaining files for Management
- Gathered and manipulated data to create statistical reports
- Assisted Management in the preparation of monthly activities/planning
Education
Bachelor of Arts - Psychology
Carleton University
Ottawa, ON04-2003
Skills
- Energetic self-starter with exceptional interpersonal and communication skills
- Highly productive and dedicated
- Works well independently and with others
- Excellent skills in time management, prioritizing tasks and meeting tight deadlines
- Strong ability to handle multiple tasks effectively to achieve project goals
Timeline
Contract Administrative Officer
Public Health Agency of Canada
02.2024 - Current
Procurement Administrative Officer
Public Health Agency of Canada
01.2022 - 02.2024
Printing and Privacy Officer
Health Canada
08.2021 - 12.2021
Administrative Assistant
Felcom Data Services Inc.
01.2006 - 06.2007
Bachelor of Arts - Psychology
Carleton University
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