TAMMY LAING
Calgary,AB
Summary
Strong ability to learn new skills quickly and efficiently. Fast and Accurate data entry skills. Ability to prioritize and multi-task. Detail oriented and drive to solve puzzles. Ability to work alone or within a group. Have over 20 years of customer service experience and people skills. Have supervisory skills and able to work without supervision. Very resourceful, able to think outside the box
Overview
17
17
years of professional experience
Work History
Payroll Coordinator
Airswift Canada Inc.
2021.12 - Current
- Payroll entry – timesheet entry for all contractors (T4 and Ltd) – calculations in regular and overtime hours to provide accurate data to payroll processing database (based on averaging arrangement or jurisdictional legislation)
- Invoice entry for Ltd contractors
- Run various checks for missing items
- Double check entries in Tempest against excel tracker
- Setup and maintain all contractor types in Tempest for payroll purposes, including rates for pay and billing
- Send out welcome emails to new hires advising of different policies and procedures
- Create and maintain averaging agreement/arrangement spreadsheets for contractor using these schedules to ensure proper payment and bill back to clients
- Emergency Warden for Calgary Airswift Office, Health and Safety Representative
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database
Payroll and Accounting Administrator
Maglin Site Furniture Inc.
2015.11 - 2021.12
- Payroll administration for ADP WorkForce Now and ADP Run including payroll cover sheets, adjustments, contract updates, garnishments, ROE's, T4's, T2200's, RL-1, WSIB declarations
- Month end duties including commissions calculations, monthly reporting to DNBi for active accounts with balances, monthly EDC declarations and quarterly usage fees
- Monthly tax preparations (GST, PST, QST) – prepare and file US sales tax for multiple states (AvaTax and/or state websites)
- Created and maintain multiple spreadsheets/workbooks for employee expenses, payroll, EDC reporting, various employee benefit/expense tracking
- Credit – running credit checks through EDC, DNBi, supplier/vendor references
- Collections including revoking credit and filing debt claims with EDC
- All functions related to Accounts Payable (3-way matching) and Accounts Receivable
- Ensure that invoices are coding correctly for product, GL, and commission percentages prior to posting batches
- Training and overseeing junior accountant
- Read through Contracts and PO's and make changes that are not applicable or are not within company guidelines and policies.
- Prepare W-9's and obtain Certificates of Insurance for customers.
- Tested for system conversion Navision to Visual (live September 1, 2019)
Accountant
Drilling Fluids Treatments Systems Inc.
2013.04 - 2015.10
- All functions related to Accounts Payable (3-way matching) and Accounts Receivable
- Purchase Orders
- Collections
- Payroll
- Office Administration
- Ledger Reconciliations
- Maintaining and adding new inventory items (including manufacture builds)
- Inventory maintenance and adjustments
Accounting Assistant
REV Engineering
2012.06 - 2013.04
- Coding and entry of invoices using PO matching
- Coding and entry of employee expenses
- Collection, coding, and entry of company credit card charges
- Cheque runs and matching invoices to cheques for backup
- Bank deposits for incoming cash receipts
- Job costing of timesheets for the use of invoicing
- Entry of all hourly employees' timesheets into worksheets for payroll use
- Account reconciliations
- Filing of backup once payments are released
- Adhoc projects as needed
- Backup for reception including sorting and delivering mail
Accounts Payable
Louis Dreyfus Canada
2010.08 - 2012.06
- Entry of coded invoices for 2 divisions within the company (Louis Dreyfus Commodities and LDM Foods)
- Entry and coding of employee expenses. Co-created expense report template for easier use.
- J/E for intercompany transactions
- Cheque runs and matching invoices to cheques for backup
- Assisted with system conversion, bringing up issues/ideas to appropriate person(s) for review
- Assisted Run SJI report for end of day applications
- Assist in other areas of payable duties (other divisions)
- Posting of cash receipts for 2 divisions within the company
- - Filing of backup once payments are released
- - Adhoc projects as needed (e.g., Find and scan invoices for GL backup for HO)
- - Have experience with entering and paying of invoices in addition to posting of cash receipts for 3rd division within the company
- - Helped spearhead a functional way to upload multiple train car invoices to show each individual car used for clearer visibility rather than a single invoice with paper backup as the only way to see if a specific car was part of that shipment. This reduced entry time for each 100-car invoice from 3 hours to a 20-minute upload.
- - Helped with bank account reconciliations and was backup for day cash functions (treasury role)
- - Crush Entries – Production Accounting function
Accounting Assistant
Warwick Industries
2008.12 - 2009.03
- In charge of customer invoicing, setting up new job files and completing data entry into several tracking systems
- Ensured proper paperwork was in files at month end closure
- Assisted Payables with invoice entry into system
- Assisted Receivables with applying payments to customer accounts
- Assisted with timecard entry into system for shop payroll
Accounts Payable
Dyno Nobel Canada Inc.
2008.03 - 2008.11
- Responsible for processing and reconciling Employee Expenses and Company Credit Card Charges. I double checked reports to ensure they had been entered accurately. I entered such reports for employees who did not have access to our system. I oversaw 1 person who was working with me.
- Before taking over expenses and credit cards I processed the weekly cheque runs and posting of invoice journals. I was responsible for checking each invoice to ensure proper managerial approval and backup such as purchase orders. All EFT invoices were sent to management for final approval prior to the funds' release. All cheques were printed and matched to invoices for final approval and signatures prior to mailing of cheques.
- Prior to being solely responsible for the weekly cheque runs I received invoices for processing. I collected managerial approval (appropriate for purchasing levels), attached purchase orders and all other required backup as per invoice. Once this was completed, invoices were entered in the system as a journal for a secondary check. I also did secondary checks for other AP personnel's journals. Filed completed cheque runs.
Accounts Receivable/Payable
Jim Pattison Lease
2006.04 - 2008.03
- I was in the Accounts Payable position with several people looking to me for guidance in my former roll as Accounts Receivable.
- Was solely responsible for all cheque cutting within the company. Of which I coded, entered, and posted all invoices for Dealer, Operating expenses, and some of the Fleet Operational divisions
- Prior to moving to the role of Accounts Payable I was responsible for the following: Coding and posting incoming cheques to customer accounts - Prepared daily bank deposits - Assisted Collections in contacting customers about overdue accounts. - Reconciled Customer Chargeback and Inter-company Clearing accounts. - Monitored/collected internal gas chits for company fuel cards. - Compiled monthly inventory lists between all branches to ensure timely receipt of paperwork dealing with sales and end of lease.
Education
Some College (No Degree) - Occupational Health, Safety And Wellness
AHMSA
Calgary, ABPayroll Compliance Professional - Payroll
National Payroll Institute
Toronto, ON05.2021
Skills
- Able to use and become proficient in public and in-house software
- ADP Run/ADP Workforce Now/Navision/Sage 50 – payroll software
- Visual/ Navision/Sage 50/Epicor/Agris/Simply/Legacy/Microsoft Dynamics GP/AS400/Business Visions/Tempest – accounting software
- Experience with CRM, Salesforce, SharePoint, Fieldglass and Bullhorn
- Experience with Office 2003/2007/2010/365
- Year-End Activities
- Process Improvement
- Payroll Administration
- Spreadsheet Creation
- Collaborative Team Member
Timeline
Payroll Coordinator
Airswift Canada Inc.
2021.12 - Current
Payroll and Accounting Administrator
Maglin Site Furniture Inc.
2015.11 - 2021.12
Accountant
Drilling Fluids Treatments Systems Inc.
2013.04 - 2015.10
Accounting Assistant
REV Engineering
2012.06 - 2013.04
Accounts Payable
Louis Dreyfus Canada
2010.08 - 2012.06
Accounting Assistant
Warwick Industries
2008.12 - 2009.03
Accounts Payable
Dyno Nobel Canada Inc.
2008.03 - 2008.11
Accounts Receivable/Payable
Jim Pattison Lease
2006.04 - 2008.03
Some College (No Degree) - Occupational Health, Safety And Wellness
AHMSA
Payroll Compliance Professional - Payroll
National Payroll Institute
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