Tami van Kalsbeek
Prince George,Canada
Summary
Experienced and highly organized administrative professional with over 13 years of progressive experience supporting executive leadership and coordinating complex office operations. Currently acting as Administrative Coordinator for the VP of Indigenous Health & CPQO at Northern Health, demonstrating leadership in team coordination, project oversight, and strategic administrative support. Known for exceptional interpersonal skills, discretion, and the ability to manage competing priorities in fast-paced environments.
Overview
10
10
years of professional experience
1
1
Certification
Work History
Acting Administrative Coordinator
Northern Health Authority
05.2025 - Current
- Lead administrative operations for Indigenous Health and CPQO portfolios, providing mentorship and performance oversight to admin staff and interns.
- Coordinate strategic planning, reporting, and documentation for high-level committees including NFNHPC, MNBC, JPB, and Lheidli T’enneh Working Group.
- Support project implementation through scheduling, milestone tracking, risk management, and documentation.
- Oversee contract and grant administration, including MOUs, AHICs, and student awards.
- Liaise with post-secondary institutions and community organizations to strengthen partnerships.
- Provide executive support to VP and leadership team, including meeting coordination, briefing materials, and issue notes.
- Maintain centralized records systems and ensure compliance with privacy and organizational policies.
- Coordinate logistics for departmental and community engagement events, ensuring cultural appropriateness.
- Develop administrative tools and procedures to streamline workflows and improve data accuracy.
- Maintained a well-organized filing system to ensure easy access to important records and documents.
- Implemented process improvements that reduced administrative delays and enhanced service delivery.
- Directed the successful transition to a new office space, overseeing space planning and logistics for the relocation of staff, coordinating installation of internet services and organizational signage, and implementing a streamlined room booking system, resulting in a fully functional workspace.
- Provided high-level support during administrative vacancies, assisting the Executive Director for Quality and Transformation and the IDEA Director with focus group planning and coordination, contributing strategic input to ensure seamless operations and effective stakeholder engagement
Executive Assistant, Indigenous Health & CPQO
Northern Health Authority
12.2022 - Current
- Coordinates administrative support activities for the Vice President, Indigenous Health, by organizing workflow and determining priorities to meet department and organization strategic plan.
- Managed executive calendars, prioritizing appointments and optimizing schedules for efficiency.
- Coordinated travel arrangements, ensuring seamless itineraries and adherence to budget constraints.
- Developed and maintained effective and efficient systems for correspondence, minutes, objectives, filing, personnel and general information.
- Coordinate meetings across various formats, including face-to-face, teleconference, and videoconference, booking rooms, meals, and equipment, preparing agendas, transcribing minutes, welcoming elders and guests and ensuring smooth operations.
- Collaborates with internal and external contacts to gather sensitive information, answer routine questions and complaints, and respond directly to the VP via email or escalation to the VP.
- Provides administrative assistance on projects by collecting data requiring the evaluation and determination of available sources.
- Assembles, edit and prepared reports, briefing notes, PowerPoints and agenda packages in an appropriate format.
- Assists with the hiring and onboarding of new staff, while also overseeing daily duties of administrative staff.
- Liaised with internal teams and external partners, fostering strong communication channels to support operations.
Administrative Assistant
Northern Health Authority
12.2017 - 12.2022
- Provide ongoing administrative support to Elder & Perinatal Program Executive & Medical Leads, driving organizational success through management of daily operations and special projects.
- Manage calendars, strategically coordinating meetings, appointments, and events.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation.
- Supported logistics for programs 18 monthly meetings including room reservations, virtual platforms, agenda preparation, transcribing, and calendar maintenance.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Proficient in using Teleconference, Skype, Zoom, Microsoft Teams, and Videoconferencing to coordinate meetings, appointments, and tasks for Elder & Perinatal Programs.
- Prepared and maintained internal and external contracts and records.
- Reconcile purchase card monthly statements through BMO Spend Dynamics.
- Organized data collection and reporting to Ministry of Health, PHSA, Office of the Seniors Advocate, The Divisions of Family Practice & Northern Health Executive & Board of Directors.
- Liaising with internal departments and communicating with our external partners.
Receptionist/Office Manager/ Ombudsperson
UNBC
09.2015 - 12.2017
- Handling complaints, grievances, questions, and concerns.
- Screened and routed incoming calls and messages when necessary.
- Provided support to General Manager with everyday office administration.
- Perform invoice coding and submitted invoices to internal and external offices for payment.
- Assisted accounts receivable department and contacted vendors on missing invoices.
- Maintained communication and developed relationships with both patients and members of local community and organizations.
- Assisted in coordination of events, detail and decoration and provided exceptional catering services to large groups.
- Set appointments for managers and clients per request, with due consideration to their schedules.
- Weekly cash outs/deposits and reporting financial information to General Manager.
- Assisted students with the NUGSS Health & Dental plan.
Education
High School Diploma -
Kelly Road Secondary School
Prince George, BCSkills
- Strategic Administrative Leadership
- Process Improvement & Workflow Optimization
- Project & Event Coordination
- Budget Monitoring & Financial Tracking
- Contract & Grant Administration
- Staff Supervision & Onboarding
- Committee & Stakeholder Engagement
- Policy & Procedure Development
- Records Management & Privacy Compliance
- Microsoft Office Suite, Teams, Visio
Certification
- Crucial Conversations, NHA, June 2025
- Lighthouse Leadership Training - 85 hours
- Coaching on of the Box, rescheduled 2025
- Coaching to Lead, NHA, waitlisted 2025
- Shaping a Motivational Workplace, FH, 2025
- New Manager/Supervisor Orientation, NHA, 2024
- Cultural Safety & Cultural Humility Training, 2022
- eContractsNHA - March, 2022
- Project Management Training, NHA, 2022
- Lean in Practice - Yellow Belt, NHA, 2019
Timeline
Acting Administrative Coordinator
Northern Health Authority
05.2025 - Current
Executive Assistant, Indigenous Health & CPQO
Northern Health Authority
12.2022 - Current
Administrative Assistant
Northern Health Authority
12.2017 - 12.2022
Receptionist/Office Manager/ Ombudsperson
UNBC
09.2015 - 12.2017
High School Diploma -
Kelly Road Secondary School