Sylvia Olivares Quintero
Lake Elsinore
Summary
Accomplished Document Control Specialist and Administrative Assistant with a proven track record at Balda C. Brewer, Inc., enhancing document management systems and confidentiality protocols. Excelled in auditing documents and electronic records management, achieving significant efficiency improvements. Skilled in Excel and Microsoft Word, adept at fostering strong relationships through exceptional customer service.
Document management professional with solid foundation in ensuring precise and systematic control of documentation. Proven ability to enhance operational workflows and maintain compliance with industry standards. Known for strong collaboration skills and flexibility in dynamic environments.
Overview
23
23
years of professional experience
Work History
Document Control Specialist
Balda C. Brewer, Inc.
06.2021 - 11.2024
- Maintained version control for all documents, ensuring that only the most recent updates were in circulation at any given time.
- Provided assistance with inbound and outbound document processes, document sorting, logging, and work order creation.
- Maintained document control system and updated work instructions, procedures and associated databases.
- Facilitated timely project completion by managing the distribution of essential documentation to project team members.
- Increased efficiency with the implementation of electronic document management systems for easy access and retrieval.
- Converted documents from one application to another.
Administrative Assistant
Imperial Valley College
08.2001 - 12.2021
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Education
High School Diploma -
Heartland High School
Selma, CAAssociate of Arts - Office Technologies
Imperial Valley College
Imperial, CA12-1998
Skills
- Auditing documents
- Document management
- File conversion
- Confidentiality handling
- Skilled in Excel and Microsoft Word
- Quality assurance
- Electronic records management
Languages
Spanish
Full Professional
Timeline
Document Control Specialist
Balda C. Brewer, Inc.
06.2021 - 11.2024
Administrative Assistant
Imperial Valley College
08.2001 - 12.2021
High School Diploma -
Heartland High School
Associate of Arts - Office Technologies
Imperial Valley College
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