Susannah Villalobos
Santa Ana
Summary
Versatile accounting professional with a proven track record, adept in streamlining financial processes to enhance accuracy and efficiency. Excelled in roles requiring strong data entry and problem-solving abilities, significantly reducing invoice errors and improving payroll system satisfaction. Demonstrates exceptional teamwork and customer relations skills, ensuring seamless operations and client satisfaction.
Overview
19
19
years of professional experience
Work History
Staff Accountant/Assistant HR Officer/Payroll Administrator
Specialty Steel Post Tensioning
08.2023 - 12.2024
- Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
- Managed OCIP enrollments for all new projects.
- Coordinated with Human Resources department on payroll-related matters ensuring accurate compensation calculations for all employees.
- Simplified invoicing process, reducing errors and improving turnaround time for accounts receivable.
- Streamlined payroll process, ensuring timely and accurate salary disbursements to employees.
- Used spreadsheets to track data and produce charts.
- Processed payroll accurately and on-time, ensuring employee satisfaction and adherence to labor laws.
- Provided clerical support to all accounting professionals in department.
Accounts Receivable/Accounts Payable Specialist
Warmington Residential
03.2022 - 07.2023
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Facilitated dispute resolution between company departments and vendors regarding payment issues or discrepancies in invoicing.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
Accounts Payable/Accounts Receivable Coordinator
Ultimate Staffing
07.2021 - 03.2022
- Processed invoices efficiently to support timely payment cycles.
- Managed account discrepancies for smooth financial operations.
- Improved cash flow by consistently following up on overdue accounts.
- Verified and posted receipts to customer accounts to maintain accurate records.
- Resolved billing issues, enhancing customer satisfaction.
- Coordinated with sales team to address invoice discrepancies, ensuring accurate billing.
- Analyzed account payment history to identify and resolve payment delays.
- Assisted in month-end closing to ensure accurate financial reporting.
- Monitored aging reports to prioritize collection efforts for overdue accounts.
- Managed daily cash receipts, ensuring all payments were accurately recorded.
Staff Accountant
Rima Enterprises
06.2016 - 07.2021
- Prepared and processed journal entries to record in general ledger and maintain consistent documentation.
- Maintained general ledger accuracy through regular account reconciliations, journal entry adjustments, and transaction reviews.
- Monitored accounts receivable, accounts payable and other account balances to track transactions, avoid discrepancies and maintain accuracy.
- Managed accounts payable processing, ensuring timely payments to vendors while maximizing cash flow management strategies.
- Assisted with onboarding new staff members, providing orientation and support.
- Answered phone calls regarding financial matters such as payments due.
- Helped prepare month-end, quarterly and year-end closings.
- Reconciled bank statements monthly, identifying discrepancies for prompt resolution.
- Produced and distributed invoices and financial documents.
- Streamlined accounts payable processes for timely vendor payments and reduced errors.
- Processed payroll accurately and on-time, ensuring employee satisfaction and adherence to labor laws.
- Managed expense reporting process ensuring timely reimbursements while maintaining adherence to company policies.
- Maintained detailed financial records of accounts receivable and payable status and bank reconciliations.
- Facilitated month-end and year-end closing processed to support accuracy and completeness of financial reports.
- Matched purchase orders with invoices and recorded necessary information.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
Accounting Specialist/Customer Service Representative
Pro-Dex
09.2005 - 08.2015
- Input financial data and produced reports using Made2Manage.
- Contacted customers to immediately find resolutions for escalated issues.
- Managed cash flow effectively by monitoring daily transactions reconciling bank accounts regularly.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
- Supported month-end closing process by preparing journal entries, account reconciliations, and variance analysis reports.
- Assisted auditors during annual audits, providing necessary documentation and addressing inquiries promptly.
- Increased efficiency in accounts payable and receivable management, reducing processing time and minimizing errors.
Education
High School Diploma -
Horizon High School
Santa Ana06-1995
Skills
- Strong teamwork
- Data entry
- Cash handling
- Scheduling and coordination
- Customer support
- Recordkeeping expertise
- File management
- Payment processing
- Problem-solving
- Attention to detail
- Teamwork and collaboration
- Decision-making
- Issue research
- Problem-solving abilities
- Reliability
- Adaptability
- Customer relations skills
Languages
Spanish
Full Professional
Timeline
Staff Accountant/Assistant HR Officer/Payroll Administrator
Specialty Steel Post Tensioning
08.2023 - 12.2024
Accounts Receivable/Accounts Payable Specialist
Warmington Residential
03.2022 - 07.2023
Accounts Payable/Accounts Receivable Coordinator
Ultimate Staffing
07.2021 - 03.2022
Staff Accountant
Rima Enterprises
06.2016 - 07.2021
Accounting Specialist/Customer Service Representative
Pro-Dex
09.2005 - 08.2015
High School Diploma -
Horizon High School
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