Susan Gane
Lloydminster,SK
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
16
16
years of professional experience
Work History
Contract Administrative Assistant
Cenovus Energy - Contracted Through Petroplan
07.2023 - Current
- Data entry into the master spreadsheet and payment reconciliation for the Canadian Grain Commission reporting
- Assisting administration to compile and submit month end reports for the Canadian Grain Commissions and the appropriate Wheat Levy Checkoffs.
- Creating contracts, purchase requisitions, and purchase orders in SAP and entering the purchase orders into FST (Feedstock Scheduling Tool)
- Assist the grain buying team and logistics to scheduling feedstock deliveries
Cashier/Customer Service
Michaels Canada
10.2017 - Current
- Deliver Customer Service by addressing customer inquiries and issues
- Operate computerized Point of Sale system to process daily cash, debit, credit card, gift cards, and coupon transactions
- Return merchandise to assigned areas, replenished stock as required
- Sustained a clean and safe environment by complying with management requirements.
Owner/Operator
PRIVATE DAYHOME
06.2019 - 06.2023
- Create loving home environment for up to 5 children ages 1-10
- Organize, supervise, and assist with crafts and activities to accommodate all ages on a regular basis
- Create two or more healthy daily snacks and one meal while adapting to special dietary needs
- Reinforce daily hygiene such as washing hands and faces, bathroom usage, and diaper changes
- Ensure parent requests and concerns are followed and contribute daily feedback.
Service Writer
First Truck Centre
08.2017 - 10.2017
- Acknowledged detailed information from customers in order to prepare work requests on a daily basis
- Developed daily customer work orders in company's program Excede by detailing information obtained in work request
- Verified customer and vehicle information to ensure accuracy in work order
- Verified warranty coverage and printed out warranty papers
- Completed, charged, and closed service work orders by documenting service hours and parts in company's program Excede
- Categorized and filed invoices in accordance to company policy
- Responded to phone inquiries on a multi-line switchboard on a daily basis.
Administrative Assistant
Jetstream Personnel - Sub-Contracted to Aecom
05.2017 - 08.2017
- Developed and processed purchase orders in both JD Edwards and Oracle
- Received and entered invoices to according purchase order in both JD Edwards and Oracle
- Uploaded invoices to according purchase orders in JD Edwards
- Listed employee safety stats into safety records database
- Reorganized and updated employee files to be more accessible and current
- Uploaded employee documents such as safety tickets and licenses into JD Edwards
- Recorded inventory parts and mechanics details into work orders for accurate billing
- Arranged local accommodations for employees working remotely.
Data Analyst
Gibson Energy Partnership
07.2015 - 05.2016
- Processed all daily transportation delivery and service tickets in TMW
- Navigated TMW for functional locations and equipment numbers
- Sorted, edited, and charged daily delivery tickets to meet company specific requirements
- Uploaded invoices into online software systems such as Cortex and OpenInvoice
- Categorized and filed invoices in accordance to company policy
- Responded to phone inquiries on a multi-line switchboard on a daily basis
- Collaborated with colleagues to accomplish various tasks as required.
Asset Integrity Management Administrative Assistant
HUSKY ENERGY - ASSET INTEGRITY MANAGEMENT (AIM)
03.2012 - 02.2015
- Management of Change (MOC) Processing and Tracking Administrator
- Acknowledged, processed, and tracked requests for up to 50+ routine and non-routine change requests
- Developed, supervised, and managed tracking spreadsheets for all change requests as received on a daily basis
- Navigated SAP for functional locations and equipment numbers
- Managed and controlled MOC filing system within Husky Document Management System (HDMS)
- Aided preparation and minutes for weekly team meetings and monthly core team meetings
- Created and increased purchase requisitions from work orders in SAP as needed
- Complied information for preparation of monthly MOC reports
- Travel and Training Request Processing Administrator
- Accepted and processed external training and travel requests for entire AIM Department as received in Microsoft Outlook
- Registered employees for desired training specified on travel and training requests
- Created purchase requisitions for payment of travel, training, and accommodations
- Booked all travel requirements through Concur and Uniglobe Beacon
- Pool Vehicle Coordination Administrator
- Collected and recorded mileage and maintenance for a fleet of 7 vehicles
- Supervised and verified fleet vehicle requests in Microsoft Outlook
- Completed vehicle inspection reports for fleet of 7 vehicles and filed according to company policy.
Environmental Compliance Administrator
Summit Liability Solutions
11.2011 - 03.2012
- Provided administrative support to the Reclamation and Remediation Services Team of 8 employees
- Documented data for processing and invoicing of daily field reports
- Organized and maintained computerized filing system to company requirements
- Maintained detailed job and cost tracking reports in Microsoft Excel
- Transferred information from invoices into online billing systems such as Cortex and OpenInvoice as part of daily duties
- Collaborated with team of 8 colleagues to accomplish various tasks as requested.
Administrative Assistant
Cal-Gas Inc
01.2008 - 09.2011
- Processed and invoiced all daily delivery tickets and work orders for two separate branches
- Sorted, edited, entered, and invoiced daily delivery tickets to meet company specific billing requirements
- Recorded and sustained mileage reports for 8 bulk truck drivers
- Responsible for managing and maintaining data required to produce monthly Product Movement Reports (PMR's) adhering to strict deadlines
- Compiled data to prepare and distribute spreadsheet invoices to multiply companies in compliance with company requirements
- Entered information from invoices into online billing software such as Cortex and Digital Oilfield to adhere to daily, weekly and monthly requirements
- Sorted invoices and work orders to file for company records to be easily accessible for auditing purposes
- Interacted with clients to collect on overdue accounts payable for two separate branches
- Responded to daily customer inquiries to schedule and dispatch propane deliveries
- Provided assistance to management and administrative team members to complete deadlines and provide coverage as needed.
Education
Oil and Gas Administration Diploma -
Reeves College Lloydminster
Lloydminster, ABBusiness Computer Specialist Diploma -
CDI College Edmonton
Edmonton, ABGeneral Diploma -
Wainwright High School
Wainwright, ABSkills
- Proficient in Microsoft Office applications - Outlook, Word, PowerPoint
- Extensive knowledge in Microsoft Excel
- Experience working in ERP (Enterprise Resource Planning) systems such as SAP, TMW, JD Edwards and Oracle
- Experience working in online billing systems such as OpenInvoice and Cortex
- Exceptional organizational skills
- Strong multi-tasking abilities with clear attention to detail
- Highly self-motivated - able to work productively alone or collaborate effectively within a team
- Always striving to achieve a new personal best
References
Available on Request
Timeline
Contract Administrative Assistant
Cenovus Energy - Contracted Through Petroplan
07.2023 - Current
Owner/Operator
PRIVATE DAYHOME
06.2019 - 06.2023
Cashier/Customer Service
Michaels Canada
10.2017 - Current
Service Writer
First Truck Centre
08.2017 - 10.2017
Administrative Assistant
Jetstream Personnel - Sub-Contracted to Aecom
05.2017 - 08.2017
Data Analyst
Gibson Energy Partnership
07.2015 - 05.2016
Asset Integrity Management Administrative Assistant
HUSKY ENERGY - ASSET INTEGRITY MANAGEMENT (AIM)
03.2012 - 02.2015
Environmental Compliance Administrator
Summit Liability Solutions
11.2011 - 03.2012
Administrative Assistant
Cal-Gas Inc
01.2008 - 09.2011
Oil and Gas Administration Diploma -
Reeves College Lloydminster
Business Computer Specialist Diploma -
CDI College Edmonton
General Diploma -
Wainwright High School
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