Susan Contreras
Valencia
Summary
Dynamic Executive Assistant with a proven track record at Hoffman Brown Company, adept at enhancing operational efficiency through meticulous documentation and recordkeeping. Skilled in Microsoft Office and risk management, I excel in fostering communication and collaboration, ensuring seamless support for executive initiatives and real estate investments.
Overview
21
21
years of professional experience
Work History
Executive Assistant to CEO
Hoffman Brown Company - Insurance Brokers
01.2005 - 01.2018
- Supported CEO by managing calendars, scheduling meetings, and coordinating travel arrangements.
- Assisted in preparing presentations and reports for executive meetings to enhance communication.
- Organized company events and team-building activities, fostering a positive work environment.
- Maintained confidential files and documents, ensuring data integrity and security.
- Collaborated with cross-functional teams to streamline administrative processes and improve efficiency.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Reviewed insurance documents and leases
- Issued & reviewed Certificates of Insurance and Property Coverage Schedules
- Interacted with Insurance Carriers, Brokers, Lawyers, etc.
- Key contact for CEO's real estate investments and philanthropic endeavors
- Handled routine correspondence and inquiries on behalf of the CEO, facilitating effective communication.
Insurance Administrator
The YF Group - Real Estate Property Management
03.1997 - 10.2004
- Managed policy administration for residential and commercial portfolio of owners.
- Maintained vendor and tenant insurance files.
- Reviewed leases, general releases and contractor bonds for placement of coverage.
- Interacted daily with insurance professionals, lawyers, accountants, etc.
- Performed research to keep appraised of changes in insurance market.
- Administered and maintained reports for incidents, claims, litigation and property losses.
- Performed regular audits of files, identifying discrepancies and rectifying errors to maintain accuracy in recordkeeping.
- Prepared applications, documents and data to renew insurance policies.
Timeline
Executive Assistant to CEO
Hoffman Brown Company - Insurance Brokers
01.2005 - 01.2018
Insurance Administrator
The YF Group - Real Estate Property Management
03.1997 - 10.2004
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