SUNNI ANTHONY

Administers the organization's Information Management program area by:

• Conducting ongoing reviews of information management program activities in the organization to ensure compliance with the Information Management Act and BC Transit's policies and procedures providing remedial measure as required
• Managing the process of final disposition of records including receiving notices, advising relevant staff of final disposition, arranging final disposition of records, applying for destruction on records where applicable and managing related documentation
• Managing the process of offsite storage including the off-site authorization lists to ensure lists are up-to-date and ensuring only persons having authorization gain access to off-site storage materials
• Providing Information Management training to new BC Transit staff on an on-going basis and creating and presenting records management workshops to work units in the organization
• Providing written and oral progress reports with regards to the Information Management program and other matters relating to BC Transit records and information management issues

Initiates, implements, and provides advice on information management best practices, policies, and procedures by:

• Identifying and leading the development and implementation of a new Operational Records Classification System for BC Transit
• Identifying the need for legislative requirements to be implemented digitally and lead all departments within BC Transit, organizing and creating taxonomies to help refine knowledge transfer
• Providing technical direction to employees on the application of records retention and disposition schedules and provide advice and direction on all matters relating to information management policy and procedures
• Collaborating with the Privacy team on the PIA process and identifying the need for involvement
• Identified the need to implement information management standards in current and future contract language.

• Provides accurate record disclosures to Appeal Tribunal, Workers', Employers, Worker and Agents within the proper timelines
• Scans and performs quality assurance on all scanned Claim documents on a program called Thick Client and OnBase
• Quality assurance on microfilmed documents returned from the Records Centre
• Processes file requests and reviews incoming documents and material in closed or semi-active files
• Prepares record inventory lists, assigns temporary box numbers, and arranges the transfer of inactive files to the Records Centre as determined by the approved records schedule
• Assists with ARCS version 3 conversion
• Performs administrative duties as necessary and demonstrates proficiency in word, outlook, excel and access.

• Maintains and updates computerized preventative and planned maintenance programs, which involves compiling and entering data from work orders, general statistics and other sources, as well as generating accounting reports for all vehicle hour usage
• Front counter services carrying out tasks such as answering phones, distributing mail, directing the public, signing for packages and ordering office supplies for the building
• Reviewing data and determining accurate description for input into the system for the automotive and the heavy-duty shop
• Compiles and enters all workshop mechanical labour time for unit repairs into the MOVES system (AS400) and generates reports as necessary
• Basic accounting procedures by preparing and processing vehicle hour usage and all mechanical charge-out repair hours for the fleet
• Training and supervising the Preventative Maintenance Clerk
• Tracking units by transferring and moving them within the AS400.

• Managing 15 groups within the Legal Services Branch and their file requests regarding ARCS and ORCS using Microsoft Word, Excel and Access
• Monitoring the records clerks to ensure adherence to the procedures set out in the Branch Records Management Policies and Procedures Manual
• Identifying the need for new procedures to improve the efficiency of the Records Management Team, reporting the findings to the Branch Records Officer
• Reviewing documentation in files prior to transfer to offsite storage to ensure that Cabinet documents are not present
• Providing monthly statistical reports to the Branch Records Officer
• Acting in the absence of the Branch Records Officer
• Records

• Converting files that have not yet been scheduled to ARCS and ORCS
• Maintaining database entries of all records for the Branch
• Preparing and indexing files for transfer to off-site storage
• Processing requests from Branch staff for the reactivation of records that have been closed and managing the associated documents
• Reviewing documentation in files prior to transfer to off-site storage
• Opening and assembling new files
• Provided back up for the Branch Records Officer as well as for Duty Counsel on numerous occasions
• Booked boardrooms for the general public and for the Legal Services Branch
• Received visitors, determined the purpose of the visit and directed them accordingly.