Ana Subias
Tustin,CA
Summary
Experienced in fleet management and administrative support with a strong background in logistics coordination and project management. Possess outstanding wide-scale organizational talents in successfully coordinating multiple cases/assignments. Adept at optimizing workflows, managing resources, and ensuring compliance with regulations. Seeking to leverage skills and experience in an Administrator Coordinator role to drive operational efficiency and team collaboration.
Overview
11
11
years of professional experience
Work History
Sr. Fleet Service Operations Support Specialist
Cox Automotive
05.2022 - Current
- Monitored and organized a vehicle fleet for the Orange County and Palos Verdes markets.
- Diverse responsibilities include operations, administrative support, marketing, event planning, customer service, finance, disseminating information, and billing.
- Fleet management duties include toll management, insurance, registration, emissions services, vehicle in service, de-fleeting, rebranding, fuel card services, field notifications, rentals, and financial coding.
- Ensured accuracy of vehicle records and operational compliance with regulations.
- Monitored network traffic patterns to identify areas where additional resources may be needed for peak performance levels.
- Strategically plan project directions and management systems that produce the most effective performance.
- Maintained filing systems, prepared and vetted reports, and provided guidance.
- Skillfully interface with individuals from diverse backgrounds, disciplines, vendors, and roles.
- Collaborated with project leaders to develop solutions that meet customers' needs.
- Posses outstanding, wide-scale organizational talents in successfully coordinating multiple assignments.
L.R.S. Administrator
Legal Aid Society of Orange County
01.2014 - 12.2021
- Managed a team of paralegals, interns, and multiple volunteers in an office and call center.
- Monitored the distribution of high volume cases - trained staff on conducting intake interviews for callers and walk-ins.
- Maintained a network of private attorneys participating on L.R.S. panels and followed-up on referrals with corresponding forms/billing.
- Responsible for payroll record-keeping and conducting financial audits.
- Prepared reports for the L.R.S. Committee, Executive DIrector, and the CA State Bar.
- Special Projects: Rebuilt Marketing Developed and implemented new rules and procedures and expanded the presence of law school graduates, courts, and attorneys.
- Improved collections by over $400,000 by auditing files and developing new operational processes.
- Initiated social media accounts, also created and implemented new safety protocols.
- Coordinate the quarterly Board meeting with community leaders and attorneys.
- Directed a clinic at Santa Ana College that serviced over 300 clients per day.
- Collaborated with partners, including U.C.I. Law School, immigration service providers, and other organizations in promoting and managing the clinic.
- Traveled to homeless encampments to assist with available resources and translated for Spanish speakers.
- Taught law students to prepare petitions, reductions, and declarations.
- Prepared files for court and scheduled attorneys for trials and hearings.
- Completed multiple administrative and operational duties, including setting up computers for new staff/users.
- Selected to train new hires on policies, procedures, and software.
- Maintained confidential records in accordance with company and legal requirements.
- Created and maintained filing systems, both electronic and paper-based.
- Processed invoices, purchase orders, and other documents accurately and efficiently.
- Organized employee events such as training sessions and team building activities.
- Participated in management meetings to discuss new directives and offer insights and suggestions to improve procedures.
Education
Associate of Arts - Paralegal Studies
South Coast College
High School Diploma -
Los Amigos High School
Skills
- Windows and Apple/Mac
- MS Office 365
- Fleetwave, Concur, Geotab, and Karmak
- Typing at 65wpm
- Logistics Coordination
- Customer engagement
- Operational Efficiency
- Scheduling Management
- Expense Reporting
- Inventory Management
- Team Leadership and Collaboration
- Problem-solving abilities
- Decision-making
- Quality Assurance
Timeline
Sr. Fleet Service Operations Support Specialist
Cox Automotive
05.2022 - Current
L.R.S. Administrator
Legal Aid Society of Orange County
01.2014 - 12.2021
Associate of Arts - Paralegal Studies
South Coast College
High School Diploma -
Los Amigos High School
Similar Profiles
LaTricia FountainLaTricia Fountain
Auto Fleet Operation Specialist at Cox Communications, Cox AutomotiveAuto Fleet Operation Specialist at Cox Communications, Cox Automotive
Jacob CastanedaJacob Castaneda
Inspector I at Cox AutomotiveInspector I at Cox Automotive
Bryce SmithBryce Smith
CAI at COX AutomotiveCAI at COX Automotive
Quinn DellroccoQuinn Dellrocco
Systems Administrator at Hampton ProductsSystems Administrator at Hampton Products
Jejoy DavidJejoy David
Co-Founder/Associate Director at The Music TentCo-Founder/Associate Director at The Music Tent