Stephen Rubin
Santa Monica
Summary
Energetic, positive and resourceful trades and maintenance professional seeking a productive work opportunity. My skills and experience, provide a foundation from which multiple solutions are born to overcome any task that should arise. Whether it be daily preventative maintenance or a construction project involving landscaping, carpentry, drywall/painting, HVAC, plumbing and electrical, I will contribute positively right away. On a personal level, my relationship-building skills with focus on clear, concise communication helps me efficiently integrate and work with any team.
Overview
5
5
years of professional experience
4
4
years of post-secondary education
Work History
Director of Fields and Facilities
Santa Monica Little League
Santa Monica
01.2022 - Current
- Developed and implemented strategic facility management plans, enhancing operational efficiency across multiple sports fields and facilities.
- Led volunteer recruitment and training initiatives, significantly improving community engagement and resource availability for league events.
- Oversaw the maintenance and scheduling of athletic facilities, ensuring optimal playing conditions and adherence to safety standards.
- Directed the organization's daily operations, ensuring compliance with applicable laws and regulations.
- Establish relationships with vendors and suppliers to secure favorable terms for materials or services.
Facilities Manager
La Senora Research Institute Historical Society
Santa Monica
04.2021 - Current
- Perform regular maintenance, groundskeeping, restorations and repairs as well as large construction projects at 120 year old private property in Rustic Canyon that has 12 structures, botanical gardens, water features, walking trails, multiple gardens and sports courts. The main house has historical monument designation so all work must reflect the original time period it was built.
- Direct full-spectrum facilities operations across property, reducing reactive maintenance requests by 38% through implementation of a preventive maintenance program.
- Lead cross-functional maintenance teams (carpentry, plumbing, HVAC, electrical), improving work order completion time by 27% while maintaining 99% on-time service metrics.
- Design and execute capital improvement projects valued at $500K+, delivering all projects under budget by an average of 12% and ahead of schedule.
- Diagnose and resolve complex HVAC system inefficiencies, reducing annual energy consumption by 22% through equipment upgrades and system recalibration.
- Perform advanced electrical troubleshooting and panel upgrades, achieving zero code violations during state and local inspections over a 5-year period.
- Manage plumbing infrastructure modernization (water heaters, backflow systems, drainage), decreasing emergency leak incidents by 45% year-over-year.
- Spearhead facility renovation and custom carpentry projects, increasing tenant satisfaction scores from 82% to 96%.
- Negotiate and manage vendor contracts and supply procurement agreements, cutting maintenance supply costs by 18% without sacrificing quality or response time.
- Implement digital tracking system, improving asset lifecycle monitoring and extending equipment lifespan by an average of 3–5 years.
- Maintain OSHA compliance and safety training programs, resulting in zero lost-time incidents and a 30% reduction in workplace hazards.
Education
Bachelor of Science - Public Relations
University of Florida
Gainesville, Florida, FL 07.1996 - 01.2000
Emergency Medical Technician - UCLA Extension
University of California, Los Angeles
Westwood, CA 09.2019 - 10.2019
Skills
- Facility management
- Strategic planning
- Vendor negotiation
- Safety compliance
- Preventive maintenance
- Project management
- Community engagement
- Maintenance scheduling
- Budget management
- HVAC systems
- Electrical troubleshooting
- Plumbing modernization
- Groundskeeping
- Construction project oversight
Timeline
Director of Fields and Facilities
Santa Monica Little League
01.2022 - Current
Facilities Manager
La Senora Research Institute Historical Society
04.2021 - Current
Emergency Medical Technician - UCLA Extension
University of California, Los Angeles
09.2019 - 10.2019
Bachelor of Science - Public Relations
University of Florida
07.1996 - 01.2000