Overview
Work History
Timeline
Work Availability
Summary
Education
Skills
Accomplishments
Languages
Interests
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Stephen Medina

Courtice,ON

Overview

20
20
years of professional experience
3
3
years of post-secondary education

Work History

Site Contracts Manager

PT Freeport Indonesia
01.2019 - 01.2025
  • Company Overview: MOPH1 Project: Brownfield suit of expansion projects: consisting of a New Sag Mill (USD$500MM Contract) and Copper Cleaner circuit located in the remote Sudirman Mountain Range in the province of Papua, Indonesia. A 140 MW dual fuel power plant and Vertical Hydraulic Press installed at the existing port site in Papua, Indonesia. MOPH1 Project Budget: USD $750MM Completed on time and within budget.
  • Held responsibility for all project site contracts, and the acquisition of equipment, machinery, and certifications/permits.
  • Evaluated and approved a variety of invoices, ensuring compliance to agreed upon terms, and on-time payments.
  • Built, developed and led the National Contract Administrators team of six (6), mentoring and training two (2) from internal team functions to highly competent Contract Administrators.
  • Led financial activities that met best practices, and governance requirements.
  • Analyzed all contracts including conditions, scope, and other Works information, identified requirements and implemented deliverables to mitigate areas of risk such as ambiguities, conflicts, or deviations from the scope of work.
  • Made recommendations and implemented risk reduction factors, resulting in costs and schedule improvements.
  • Engaged Project Managers and Project Procurement Managers to ensure project development plans, requisitions, contracts and payment systems were reviewed and implemented in accordance with the company's established policies, procedures and business practices.
  • Managed contract services with project management teams and external contractors and suppliers to negotiate workable terms that provide maximum efficiencies for the project within necessary time constraints.
  • Supervised and provided guidance to other project team members to ensure technical competence and consistency of administration across several contract packages.
  • Managed procedures to recognize and identify potential claims as they developed and negotiated the timely resolution under the changes provisions wherever possible, resulting in zero claims at project completion.
  • Maintained a good working relationship with Construction, Engineering, Project Controls, Procurement, Legal, Project Management and Risk Management to facilitate organizational interfaces that supported contract administration.
  • Provided the Project Manager with reviews and analysis of the contract commitment data and payments position and assists Project Controls in the development and maintenance of overall cost management.
  • Managed contractor reporting and provided contract management expertise to the Project Management team.
  • Advised on procurement requirements, and identified sources for needs.
  • Supported and expedited technical analysis and clarification requests.
  • MOPH1 Project: Brownfield suit of expansion projects: consisting of a New Sag Mill (USD$500MM Contract) and Copper Cleaner circuit located in the remote Sudirman Mountain Range in the province of Papua, Indonesia. A 140 MW dual fuel power plant and Vertical Hydraulic Press installed at the existing port site in Papua, Indonesia. MOPH1 Project Budget: USD $750MM Completed on time and within budget.

Senior Contracts Administrator

VALE
Thompson, MN
01.2017 - 01.2018
  • Company Overview: Concentrate Load Out Project: Brownfield expansion projects: consisting of the construction and operation of a dewatering plant, including a dry soda ash system, located within the mill facility's existing copper concentrate area and the construction and operation of a new copper concentrate load out facility located adjacent to the mill building at the Vale site. Project Budget: CDN $150MM Completed on time and within budget.
  • Held responsibility for project contracts, and the acquisition of equipment, machinery, and certifications/permits.
  • Evaluated and approved a variety of invoices, ensuring compliance to payment terms, and on-time payments.
  • Led financial activities that met best practices, and governance requirements to the Thompson Concentrate load-out project.
  • Conducted project review meetings.
  • Analyzed requirements in preparation for response to an $8 million dollar claim.
  • Advised on procurement requirements, and identified sources for needs.
  • Supported and expedited technical analysis and clarification requests.
  • Initiated contractor procedures and protocols during the mobilization process.
  • Managed multiple contracts, comprised of change order requests, pre and post change orders, and labor agreements that met all project targets and projections.
  • Evaluated data to develop forecasts, ensuring all stakeholders had solid decision-making capabilities.
  • Tracked logs and documentation for deliveries, mobilization, claims, warranties, and reviewed RFIs and FWIs, negotiating prices to obtain best cost.
  • Collaborated with engineers and construction leaders in defining vendor/contractor performance through KPIs, audits, tracking, and reporting on payments, and initiated negotiations when necessary.
  • Established contract procedures, with recommendations for improvements, to guarantee best practices methodology was in adherence.
  • Provided contract and procurement agreement package closeouts, in alignment with company procedures.
  • Concentrate Load Out Project: Brownfield expansion projects: consisting of the construction and operation of a dewatering plant, including a dry soda ash system, located within the mill facility's existing copper concentrate area and the construction and operation of a new copper concentrate load out facility located adjacent to the mill building at the Vale site. Project Budget: CDN $150MM Completed on time and within budget.

Project Procurement Lead

SNC LAVALIN NUCLEAR
Oakville, ON
01.2015 - 01.2016
  • Spearheaded all procurement requirements for special projects, such as purchasing, contract oversight, expediting, quality surveillance, and resolving complex issues with high-risk financial ramifications.
  • Delivered strong recommendations to resolve issues, through client consults, and leadership meetings.
  • Negotiated all major purchases and reviewed/approved all relevant contracts.
  • Created and implemented policies, procedures, and corporate objectives.
  • Evaluated solicitations, analyzed bids, and directed all subordinate activities across the project procurement team.
  • Trained all new and existing team members, conducted team performance evaluations and provided professional development opportunities.
  • Developed project procurement budgets, and examined expenditures to confirm adherence.
  • Generated detailed reports related to financial status, for executive decision-making process.

Contracts Administrator and Procurement Specialist

HATCH
Regina, SK
01.2015 - 12.2015
  • Company Overview: Steel Plant Expansion Project: Brownfield project - led a highly talented procurement team focused on client needs, and success in on time delivery and within budget of CDN$80MM.
  • Organized and initiated RFP procedures, evaluations, recommendations, and developed contracts, and the negotiation of service agreements.
  • Steel Plant Expansion Project: Brownfield project - led a highly talented procurement team focused on client needs, and success in on time delivery and within budget of CDN$80MM.
  • Created a precast concrete supply contract, negotiated, and executed to Limited Notice to Proceed Stage.
  • Reviewed all contracts, purchase orders, and vendor documentation for accuracy and conformance.
  • Established highly refined project procurement policies and procedures, and maintained logs.

Site Procurement Lead

HATCH
01.2013 - 12.2015
  • Company Overview: Tasiast Expansion Project Phase 1: EPCM for accommodations for a 3,500-person workforce, a 60 km water-supply pipeline, water treatment facilities, power plant, and truck shop.
  • Rapidly promoted due to excellent results on contract management, and equipment purchases to head the Kinross Tasiast expansion project, managing all supply chain and procurement efforts, while ensuring integration with company's operating procedures.
  • Tasiast Expansion Project Phase 1: EPCM for accommodations for a 3,500-person workforce, a 60 km water-supply pipeline, water treatment facilities, power plant, and truck shop.
  • Evaluated and improved site procurement procedures that aligned with head office objectives.
  • Coached and trained national Mauritanian staff in proper documentation, procedures, recordkeeping, and close out exercises.
  • Liaised with suppliers on strategic acquisitions of materials, and negotiated contracts.

Timeline

Site Contracts Manager

PT Freeport Indonesia
01.2019 - 01.2025

Senior Contracts Administrator

VALE
01.2017 - 01.2018

Project Procurement Lead

SNC LAVALIN NUCLEAR
01.2015 - 01.2016

Contracts Administrator and Procurement Specialist

HATCH
01.2015 - 12.2015

Site Procurement Lead

HATCH
01.2013 - 12.2015

BTEC O.N.D - Aerospace Studies

Southall College of Technology
09.1984 - 06.1986

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Summary

Detail-oriented individual with exceptional communication and project management skills. Proven ability to handle multiple tasks effectively and efficiently in fast-paced environments. Recognized for taking proactive approach to identifying and addressing issues, with focus on optimizing processes and supporting team objectives.

Education

BTEC O.N.D - Aerospace Studies

Southall College of Technology
United Kingdom
09.1984 - 06.1986

Skills

  • Procurement management
  • Dispute resolution
  • Legal compliance
  • Contract negotiation
  • Bidding management
  • Supply chain management
  • Multitasking Abilities

Accomplishments

  • Documented and resolved Contractor claims which led to USD$1MM+ in reduction and final settlement.

Languages

English
Advanced (C1)
Spanish
Elementary (A2)

Interests

Cooking, outdoor adventure, fishing, hiking

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Stephen Medina