Stephanie St-Pierre

• Formatted / edited new client engagement letters, memos, prepared emails to client contacts for any additional information required (opening of new client files and new matters within company system)
• Billing: Assisted Immigration partner (department head) and Immigration team with client billings by liaising with my payable and receivable specialists in the finance department
• Process Work in Process (WIP) system reports, tracking billing sent and incoming payments, drafting and finalizing invoices, time transfers
• Managed multiple calendars; scheduling appointments, anticipating needs, tracking reminders of deadlines for permits and applications
• Made changes and rearranged meetings/appointments as required
• Coordinated and planned on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.)

Medical leave replacement contract- Assisted the director of Administration by running personal errands for a senior VP as well as data entry requirements.

Assisted the HR manager with day-to-day tasks such as filing and data entry.

• Document Preparation & Management: Formatted and edited letters, memos, reports and presentations from draft stage to client-ready work
• Billings: Assisted three partners and their engagement team with client billings by liaising with the financial management group to process Work in Process (WIP) system reports, tracking expenses, drafting and finalizing invoices, time transfers and relieving WIP Time and Calendar Management: Managed multiple calendars; scheduling appointments, anticipating needs, changes and rearranging meetings as required
• Travel Planning & Meeting Coordination: Coordinated and made arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel.)

• Provided support to the Manager of Operations including the Project Management, Engineering, and Construction teams
• Coordination of meetings, data compilation, maintenance of databases and general assistance
• Prepared and maintained the department’s presentations and project materials
• Prepared calls of meetings and was responsible for the physical organization of the meetings
• Organized and followed up business travels and maintained the agendas in for the Manager of Operations, the Project Management, Engineering and Construction teams
• Produced expense reports for the Manager of Operations, the Project Management, and Engineering teams
• Updated various databases (business contracts, project data) and provided support in collecting KPIs related to Operations (Project review dashboards, OTD, Resource planning needs) Kept records and followed up on IT hardware, software and other subscriptions (Lotus Notes, SAP, etc.) Coordinated the application of procedures related to ordering computers, phones, and other office materials for new employees (recuperating same from employees leaving the company)
• Performed all shipping of warranty repairs, sample materials, and required documentation (local and international) for the After Sales department as well as the general office
• Supported the Supply Chain division and Finance department by entering the daily receptions of construction materials using the SAP system (software to manage business operations and customer relations)
• Was also backup replacement to the finance assistant, whereupon I created necessary project invoices to be sent to the clients also in the SAP system.

• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Managed filing system, entered data and completed other clerical tasks.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Assisted coworkers and staff members with special tasks on daily basis.
• Completed forms, reports, logs and records to quickly handle all documentation for human resources.
• Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
• Established administrative work procedures to track staff's daily tasks.

• Managed filing system, entered data and completed other clerical tasks.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Assisted coworkers and staff members with special tasks on daily basis.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Facilitated timely delivery of special projects to meet organizational and departmental objectives.