STEPHANIE MADDEAUX
Mississauga,ON
Summary
Detail-oriented Executive Assistant with over a decade of experience supporting C-suite executives in consulting, finance, and technology. Skilled in managing complex calendars, coordinating high-level meetings, and handling confidential information. Experienced in sales support and client relationship management, with a focus on prioritizing tasks and enhancing executive productivity.
Overview
13
13
years of professional experience
Work History
Sales Analyst, Financial Services
Slalom Consulting
Toronto, ON
07.2024 - Current
- Transitioned into the Sales Analyst role following company restructuring, as my position was repurposed rather than eliminated.
- Partner with sales, account, and practice leaders to develop and manage a profitable pipeline of business opportunities.
- Support revenue goals of $4 million annually by identifying new opportunities and enhancing client relationships.
- Finished the fiscal year with $6.9M in revenue.
- Identify market trends and potential clients, assisting in lead qualification and sales strategy development.
- Drove client engagement through proactive outreach (calls, emails, LinkedIn, events), fostering growth of key accounts.
- Led the end-to-end sales process, assembled a proposal team, tracked and managed timelines and deliverables, and created presentations.
- Managed partnerships with major tech alliances like Microsoft, Salesforce, AWS, and Google, enhancing collaboration and business opportunities.
Executive Assistant
Slalom Consulting
Toronto, ON
11.2021 - 07.2024
- Provided strategic administrative support to five Managing Directors, managing highly complex calendars, scheduled meetings, and prioritizing competing demands.
- Prioritized important client emails and drafted correspondence on behalf of the executive for internal and external stakeholders to ensure effective communication.
- Coordinated domestic and international travel arrangements through Concur, ensuring smooth itineraries and compliance with company policies.
- Served as primary point of contact for client contract management, processing contracts through Adobe Sign and maintaining organized electronic records.
- Coordinated corporate events, including executive dinners, client socials, team-building activities, and charity events to enhance stakeholder engagement and company culture.
- Spearheaded client appreciation programs, coordinating holiday gifts, executive communications, and relationship management initiatives.
- Planned and executed corporate events, including executive dinners, client socials, team-building activities, and charity events through Slalom's P4G nonprofit.
- Maintained confidentiality in handling sensitive information related to business strategies and executive decisions.
Executive Assistant to the SVP of Data & Technology
Cadillac Fairview
Toronto, ON
02.2021 - 11.2021
- Provided high-level administrative support to the SVP and VP, managing complex calendars, arranging meetings, and acting as their delegate during absences.
- Coordinated leadership meetings, prepared agendas, documented minutes, and followed up on action items to ensure accountability.
- Organized employee recognition events, off-sites, and virtual team-building activities within budget and logistical constraints to enhance team morale.
- Processed invoices and managed expense reporting workflows to ensure accurate budget allocations and compliance with departmental financial standards.
- Supported the EVP of Innovation as an interim Executive Assistant, ensuring seamless executive operations during maternity leave coverage.
- Organized employee recognition events, off-sites, and virtual team-building activities, considering budgetary and logistical requirements.
- Assisted in COVID-19 office protocols, tracking employee visits, managing health screening forms, and maintaining compliance with safety guidelines.
Executive Assistant to the Chief Operating Officer & President
Movati Athletic
Toronto, ON
04.2018 - 12.2020
- Managed calendar, coordinated meetings, and streamlined daily administrative operations for COO and President.
- Supported the COO and President with calendar management, meeting coordination, and daily administrative operations.
- Designed and led the MOVATI Cares initiative, an annual company-wide charitable program in partnership with Special Olympics, which enhanced community engagement.
- Crafted and disseminated internal communications, executive presentations, and leadership reports to ensure corporate messaging alignment.
- Served as primary liaison for COO, strengthening relationships with area directors, general managers, and national leadership teams.
- Designed and led the MOVATI Cares initiative, an annual company-wide charitable program in partnership with Special Olympics, enhancing community engagement.
- Adapted to new roles during COVID-19 by supporting the call center, assisting members with the MOVATI Athletic App, and handling technical inquiries.
Executive Assistant to the President & CFO
qFinance
Oakville, ON
08.2017 - 04.2018
- Managed the day-to-day activities of the President and CFO, including calendar management, scheduling, and meeting preparation.
- Coordinated domestic and international travel arrangements, optimizing costs while aligning with executive preferences.
- Organized on-site and off-site meetings, including logistics, catering, and event planning for key stakeholders.
- Organized logistics, catering, and event planning for on-site and off-site meetings, enhancing engagement for key stakeholders.
- Liaised with insurance companies to oversee policy renewals and track subsidiary updates, ensuring compliance with corporate requirements.
- Liaised with insurance companies, overseeing policy renewals, tracking subsidiary updates, and ensuring compliance with corporate requirements.
Executive Assistant to the SVP of Technology
Maple Leaf Sports and Entertainment
Toronto, ON
02.2014 - 08.2017
- Provided comprehensive administrative support to the VP of Technology, including calendar management, meeting coordination, and confidential correspondence.
- Supported IT leadership in budget tracking, vendor management, and preparing Board of Directors presentations to ensure alignment with organizational goals.
- Managed Rogers Wireless accounts for 300+ devices, analyzing usage reports, identifying cost-saving opportunities, and negotiating with vendors.
- Coordinated corporate events and IT department activities, fostering team cohesion and enhancing employee engagement.
- Assisted finance with monthly account reconciliations, auditing data accuracy, and ensuring compliance with company policies.
- Maintained effective communication across departments, facilitating collaboration on cross-functional projects and initiatives.
Education
Advanced Certificate - Business Event Planning
Seneca College
North York, ONAdvanced Diploma - Sports Management
Humber College
Toronto, ONSkills
- Executive Support: Calendar and Travel Management, Meeting Coordination, Confidential Correspondence
- Client management
- Project coordination
- Sales strategy development
- Business operations
- Client Engagement Strategies
- Tools & Technologies: Salesforce, Concur, Coupa, Chrome River, Microsoft Office Suite, UKG
Timeline
Sales Analyst, Financial Services
Slalom Consulting
07.2024 - Current
Executive Assistant
Slalom Consulting
11.2021 - 07.2024
Executive Assistant to the SVP of Data & Technology
Cadillac Fairview
02.2021 - 11.2021
Executive Assistant to the Chief Operating Officer & President
Movati Athletic
04.2018 - 12.2020
Executive Assistant to the President & CFO
qFinance
08.2017 - 04.2018
Executive Assistant to the SVP of Technology
Maple Leaf Sports and Entertainment
02.2014 - 08.2017
Advanced Certificate - Business Event Planning
Seneca College
Advanced Diploma - Sports Management
Humber College