Stephanie John
Riverview,NB
Summary
Highly motivated administrative professional with experience in streamlining office operations and improving efficiency. Strong focus on team collaboration and achieving results, flexible with changing needs. Adept in managing schedules, coordinating meetings, and handling correspondence. Known for reliability, strong organizational skills, and effective communication. Possessing a Government Secret Security Clearance and Valid SLE Profile, ensuring commitment to confidentiality and security protocols.
Overview
7
7
years of professional experience
Work History
Administrative Officer
Public Service and Procurement Canada
09.2024 - Current
- Main officer for our Branch Performance and Talent management portfolio.
- Coordinate data, prepare and/or review various reports for the Branch pertaining to EX and Non-EX employee’s performance and talent management.
- Attend and participate in various meetings on subjects such as performance and talent management, mentor-ships, various awards and recognition to stay informed of updates, changes and status of our programs.
- Analyze situations independently to determine their impact, priority, and to determine if any other parties need to be informed or involved.
- Act as Team Lead for vacation coverage, which involves but is not limited to attending various MG meetings, managing staff, and reviewing and signing off on required documents.
- Establish work priorities, delegate work to support staff, and ensure deadlines are met and procedures are followed.
Issues Coordinator
Public Service and Procurement Canada
10.2023 - 09.2024
- Managed the DG’s calendar and email inbox, including establishing priorities, scheduling meetings, bi-laterals, and events, filing correspondence, and maintaining sector tasking logs.
- Communicated and coordinated administrative issues, requests, and tasks with internal and external stakeholders; solicited feedback and input to inform policies, processes, and approaches.
- Provided support to the Issues Manager by coordinating, facilitating, developing, and managing internal communications.
- Reviewed correspondence, slide deck presentations, key messaging documents, and processed documents to ensure they aligned with departmental and branch objectives.
- Analyzed situations independently to determine their impact, priority, and to determine if any other parties need to be informed or involved.
- Acted as Issues Manager for vacation coverage on multiple occasions.
Administrative Officer
Public Service and Procurement Canada
10.2022 - 10.2023
- Contributed actively to performance management, talent management, and recognition files and met deadlines and mandates as part of the HRIntegrated plan.
- Prepared and/or reviewed various reports on a weekly or bi-weekly basis.
- Utilized multiple information sources to maintain/update branch employee lists.
- Collaborated with other team members to coordinate branch performance management (at the beginning, mid, and year end).
- Participated in regular coordinator meetings to keep informed of program updates.
- Responded within two business days to general requests in the generic mailbox and/or referred complex requests to the Team Lead.
Issues Coordinator
Public Service and Procurement Canada
10.2019 - 10.2022
- Prepared background material, organized, reviewed, and coordinated sector input into branch business planning and reporting exercises, ensuring that sector met branch mandates and deadlines.
- Planned and coordinated logistics for in-person and virtual meetings and conferences, such as developing the agenda content and associated travel arrangements.
- Provided ad-hoc administrative support services to an organization at large where necessary, including setting priorities, efficiently organizing work, meeting deadlines, and tracking actions.
- Assisted in the coordination and administration of special projects and committees (including secretariat functions such as identifying action items and following up on deliverables).
- Provided HR support within sector; interacted with clients, project teams, colleagues, and senior management to exchange information, discuss and confirm HR requirements; provided input and recommendations for changes to human resources management procedures and generated statistics and reports.
- Reviewed, researched, and processed human resources management action requests or assigned files in accordance with human resources management policies, directives, guidelines, and procedures, and reports any findings of significance.
Portfolio Management Coordinator
Public Service and Procurement Canada
06.2018 - 10.2019
- Delivered administrative support including planning and organizing logistics for conferences, meetings, and other events.
- Provided financial analysis such as cost estimates, consolidated budget estimates, monitored expenditures and commitments, and financial reporting for Senior Portfolio Manager.
- Was responsible for various projects files and financial forecasts/budget reports to be submitted to Senior Management.
- Maintained various information tracking systems used to forecast and monitor expenditures and to generate various reports for management review.
- Reviewed and approved billable and non-billable time in SIGMA applications.
- Assigned employees/consultants to cost objects (projects) against which time will be recorded.
Human Resources Systems Officer
Public Service and Procurement Canada
03.2018 - 06.2018
- Advised management and employees on staffing policies and procedures.
- Reviewed candidate inventories, contacted potential applicants to arrange interviews, advised job applicants of results of selection processes.
- Prepared express staffing actions for the hiring of casuals, students, deployments, acting’s, secondments, and assignments using online staffing platform.
- Assisted with the administration and coordination of new hires, onboarding, and employment documentation.
- Managed employee databases associated to HR documents including new hires, employment changes, and employment policies and provided reports as required.
Education
Business Administration Diploma -
Everest College
Greater Sudbury, ON08.2008
High School Diploma -
École Secondaire Macdonald Cartier
Greater Sudbury, ON08.2000
Skills
- Responsible and reliable
- Detail-oriented accuracy
- Self-motivated professional
- Maintains composure in challenging situations
- Strong interpersonal communication
- Relationship building
- Office management
- Records management
- Scheduling and calendar management
- Personable demeanor
Languages
English
Full Professional
French
Professional Working
Timeline
Administrative Officer
Public Service and Procurement Canada
09.2024 - Current
Issues Coordinator
Public Service and Procurement Canada
10.2023 - 09.2024
Administrative Officer
Public Service and Procurement Canada
10.2022 - 10.2023
Issues Coordinator
Public Service and Procurement Canada
10.2019 - 10.2022
Portfolio Management Coordinator
Public Service and Procurement Canada
06.2018 - 10.2019
Human Resources Systems Officer
Public Service and Procurement Canada
03.2018 - 06.2018
Business Administration Diploma -
Everest College
High School Diploma -
École Secondaire Macdonald Cartier
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