Summary
Overview
Work History
Education
Skills
Timeline
AdministrativeAssistant

Stephanie Boulerice

Wendover,ON

Summary

It is my goal to help your business flourish and to become an asset to your company's growth and success.


As an honest and hard working individual, I have a very keen interest in the law and enjoy working in an office setting.

Overview

8
8
years of professional experience

Work History

Administrative Assistant

Lindsay Landscape Inc
Ottawa, ON
06.2019 - Current
  • Manage and delegate office duties
  • Created contracts for services depending on season
  • Helped with payroll functions
  • Entered invoices & processed payments for services
  • Managed interviews
  • Data entry of hard copy employee timesheets
  • Entered multiple company vehicle mileage logs in QuickBooks
  • Answered all incoming calls and emails
  • Created any necessary correspondence to vendors and clients
  • Executed record filing system to improve document organization and management.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Scheduled office meetings and client appointments for staff teams.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Handled and processed all Service Ontario documents, plates and renewals.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Maintained staff directory and company policy handbook for human resources department.
  • Coordinated bookkeeping activities in QuickBooks and Clip ITC, Clip XE, LMN and Quickbooks Online Software.
  • Created detailed expense reports and requests for capital expenditures.
  • Managed Access databases converting complex data into easy-to-interpret data.
  • Edited subcontractor proposals, project punch lists, transmittals and memorandums for organizational support.
  • Offered office-wide software support and training, troubleshooting issues and optimizing usage.

Administrative Assistant

Wired Synergy Inc
Orleans, ON
07.2017 - 03.2018
  • Managed typical office duties and assisted CEO with tasks
  • Answered all incoming calls and emails
  • Helped with blueprint markups
  • Delegated and replied to tenders
  • Entered and processed invoices with SAGE accounting
  • Helped with entering payroll hours
  • Created any necessary correspondence to vendors and clients
  • Scheduled office meetings and client appointments for staff teams.
  • Executed record filing system to improve document organization and management.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Arranged rapid office equipment repair and maintenance with vendors.

Student Legal & Executive Administrative Assistant

Algonquin College
Ottawa
09.2016 - 04.2017

Student General Office Administrative Assistant

Algonquin College
Ottawa
01.2016 - 08.2016

Clerk

Oil changers
Rockland
01.2014 - 01.2016
  • Provided quality clerical support through data entry, document management, email correspondence and overseeing operation of office equipment.
  • Interacted with customers by phone, email or in-person to provide information.
  • Promoted customer loyalty and consistent sales by delivering friendly service and knowledgeable assistance.
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
  • Reviewed order data to verify transactions and shipping dates.
  • Received and routed business correspondence to correct departments and staff members.
  • Created reports and developed improvements and enhancements to automate records and file systems.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Prepared meeting materials and took clear notes to distribute to stakeholders.
  • Supported financial operations by managing tax drawers and researching variances.
  • Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
  • Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
  • Managed multiple projects simultaneously using organizational and analytical skills.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Informed and supported business leaders through consistent communication and administrative support duties.
  • Entered vehicle data using clerical data system, following procedures to keep information private.
  • Fostered operational efficiency and compliance with company policies through effective coordination of office activities.
  • Supported staff on special assignments and ad hoc projects.

Police Foundations Student

Everest College
Ottawa
06.2013 - 09.2013

Administrator

Canada Post
Orleans, ON
04.2012 - 10.2012
  • Weighed parcels and outgoing mail
  • Processed payments through accounting system
  • Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel.
  • Computerized office activities, maintained customer communications and tracked records through delivery.
  • Entered and maintained departmental records in company database.


Education

College Diploma - Legal Administrative Assistant

Algonquin College
Ottawa, ON
04.2017

College Diploma - Executive Administrative Assistant

Algonquin College
Ottawa, ON
04.2017

College Certifcate - General Office Administration

Algonquin College
Ottawa, ON
08.2016

Skills

  • Payroll Administration
  • Correspondence Writing
  • Memo Preparation
  • Database Maintenance
  • Document and File Management
  • Strong Organizational Skills
  • Multi-Line Telephone Systems
  • Appointment Coordination
  • Multitasking and Time Management
  • Confidentiality and Data Protection
  • Research and Analytical Skills
  • Resource Coordination and Allocation
  • Ease with Computers and Technology
  • Database and Client Management Systems
  • Supply Inventory Control
  • Cash Deposit Preparation
  • Spreadsheet Management
  • Process Optimization
  • Employee Training
  • Mail Management
  • Employee Communications
  • Excel Spreadsheets
  • QuickBooks Expertise
  • Data Entry Documentation
  • Writing and Editing Skills
  • Electronic Records Management
  • Account Investigations
  • Highly Efficient and Productive
  • Administrative and Clerical Support
  • Directing Callers
  • Transcription and Dictation
  • Timeline Planning and Management

Timeline

Administrative Assistant

Lindsay Landscape Inc
06.2019 - Current

Administrative Assistant

Wired Synergy Inc
07.2017 - 03.2018

Student Legal & Executive Administrative Assistant

Algonquin College
09.2016 - 04.2017

Student General Office Administrative Assistant

Algonquin College
01.2016 - 08.2016

Clerk

Oil changers
01.2014 - 01.2016

Police Foundations Student

Everest College
06.2013 - 09.2013

Administrator

Canada Post
04.2012 - 10.2012

College Diploma - Legal Administrative Assistant

Algonquin College

College Diploma - Executive Administrative Assistant

Algonquin College

College Certifcate - General Office Administration

Algonquin College

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Stephanie Boulerice