Stacey Copland
Bowmanville,Canada
Summary
Dedicated Site Administrator with 7 years of experience coordinating and supporting daily operations in a confidential environment. Highly focused and results-oriented, adept at managing complex, deadline-driven tasks. Customer-oriented and computer savvy.
Overview
14
14
years of professional experience
1
1
Certification
Work History
Site Administrator
Succession Development Corporation
Toronto, ON
10.2022 - 04.2024
- Greeted visitors to site and ensured they signed in and were oriented to site procedures.
- Organized and attended biweekly trade meetings, and recorded meeting minutes for distribution.
- Produced daily site reports with progression photos
- Collected and maintained all related safety documents from trades.
- Ensured toolbox talks were completed on a weekly basis.
- Physical point of contact for on-site deliveries and pick-ups.
- Assisted with document control (distribution of drawings and specifications).
- Updated trailer safety board with most up-to-date Health & Safety procedures and reports.
- Conducted site orientations for new site personnel.
- Issued and tracked RFIs, SIs, RFQs, and Shop Drawings.
- Ensured all site invoices were approved and signed off by site super.
- Booked all required building inspections.
- Conducted pre-PDIs and created deficiency reports in Excel for trades.
- Re-walked suites to ensure deficiencies were being completed.
- Organized pre- and post-construction cleaning of suites.
- Responsible for handing suite keys over.
- Collected laborers' timesheets and inputted them into Excel.
- Kept site trailer clean and stocked with necessary supplies.
Assistant Site Superintendent
Three Lakes Development Inc
Bobcaygeon, ON
06.2021 - 09.2022
- Supervised construction project progression to ensure timely delivery
- Generated daily site reports including progression photos for management
- Streamlined installation processes via direct engagement with contractors and consultants
- Attended project meetings regularly
- Imported and logged fill deliveries on a daily basis.
- Managed infrastructure projects including sewers, paving, curbs, and stormwater ponds
- Assisted in identifying upgrade options alongside the purchaser
- Arranged and joined sessions for home design discussions
- Assembled trades safety packages, ROTs, WSIB, Form 1000
- Procured essential site materials
- Handled submission of reimbursement documents
- Conducted inspections with homeowners before drywall installation
- Distributed Tarion delay notices among homeowners
Site Administrator/Customer Care Service
Sorbara Group of Companies
Toronto, ON
08.2020 - 06.2021
- Signed off and handed out Tarion CCP form upon day of Purchaser's PDI to the assigned PDI Company conducting the inspections.
- Printed off Tarion PDI reports once loaded into Newstar and handed over to Finishing Super for his review.
- Assigned deficiencies to trade/service, as per Finishing Super's notes on PDI's into Newstar, and created work orders.
- Update all deficiencies in Newstar as they are completed.
- Released keys to Purchasers once email was sent from lawyer that all documents have been received.
- Deal with homeowner issues regarding the deficiencies and other related issues after closing.
- Conducted site orientation for trades.
- Requested form 1000, WSIB certificate, insurance certificate, training records.
- Entered PO requests into Newstar.
- Responsible for keeping safety board up to date.
- Called in all necessary building inspections as per the Site Super's request.
- Assisted Site Superintendent and Finishing Superintendent where required.
- Attended biweekly site meetings with the project management team.
- Ordered supplies.
- Kept purchaser files up to date.
- Tracked all materials used on site.
Site Coordinator
Geranium Homes
Stouffville, ON
08.2018 - 07.2020
- Set up construction site office trailer with files, paperwork, systems, and equipment.
- Maintained and updated all on-site health and safety information.
- Sent purchaser extras, colour charts, lot release, and site map to trades.
- Ensured trades form 1000, safety packages, and all training cards for the crews were received and up to date.
- Arranged site orientations for each trade before they began work.
- Issued drawings to trades.
- Issued completion slips, purchase orders in Newstar, and Purchaser extras for completed work and process once signed by Site Super.
- Updated lot schedules in Newstar weekly.
- Issued deficiency list to trades.
- Conducted PDIs and entered work orders into Newstar.
- Booked all required building inspections
- Requested locates through One Call Online.
- Controlled materials in storage room within the construction trailer.
- Ordered d supplies for construction and service staff, including safety supplies.
- Schedule appointments with Purchasers for walk-through inspections with Site Supervisor.
Sales and Office Administrator
Timberblock Homes
Innisfill, ON
05.2016 - 08.2018
- Coordinated and managed daily administrative operations of the office.
- Organized and maintained filing systems, including electronic databases and records.
- Answered incoming calls in a professional manner, directed callers to appropriate personnel or department, or took messages as needed.
- Greeted visitors warmly, handled inquiries and provided general information about the company.
- Maintained supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Provided assistance with the planning of events such as staff meetings or conferences.
- Performed clerical duties such as photocopying, faxing and scanning documents.
- Delegated work to staff, setting priorities and goals.
RMA Coordinator
ATX Networks
Ajax, ON
05.2014 - 05.2016
- Assured precise product details during returns processing
- Coordinated returned items for evaluation and inventory replenishment
- Investigated customer complaints regarding damaged or incorrect items received.
- Evaluated return data to spot common defects
- Processed refunds in adherence to company guidelines
- Supported various departments by promptly supplying requested return information
- Facilitated seamless cross-border logistics with thorough documentation
Order Desk Administrator
ATX Networks
Ajax, ON
03.2010 - 05.2014
- Organized critical documents like contracts and invoices
- Efficiently processed incoming orders per company guidelines
- Ensured accuracy of orders before shipment
- Collaborated across departments to expedite order processing.
- Monitored shipment status and notified customers regarding delivery timelines.
- Teamed with sales personnel to expedite special requests.
- Created billing documents for finalized orders through company platform
- Adhered to SOP procedures for error-free order fulfillment.
- Volunteered for extra hours and shifts during busy periods.
- Finalized shipping documents
Education
High school diploma or GED -
General Arts and Sciences
Scarborough, ON09.1984
Skills
- ProCore
- Microsoft Office
- Newstar
- Sage 50 Pro Accounting
- Construction
- Microsoft Project
- SharePoint
- Construction supervision
- Construction safety
- Project Coordination
- Site coordination
Certification
- Working at Heights Certificate
- WHMIS Certification
- Petroleum Orientation Safety Training
- Petroleum Orientated Safety Training
Timeline
Site Administrator
Succession Development Corporation
10.2022 - 04.2024
Assistant Site Superintendent
Three Lakes Development Inc
06.2021 - 09.2022
Site Administrator/Customer Care Service
Sorbara Group of Companies
08.2020 - 06.2021
Site Coordinator
Geranium Homes
08.2018 - 07.2020
Sales and Office Administrator
Timberblock Homes
05.2016 - 08.2018
RMA Coordinator
ATX Networks
05.2014 - 05.2016
Order Desk Administrator
ATX Networks
03.2010 - 05.2014
High school diploma or GED -
General Arts and Sciences
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