Summary
Overview
Work History
Education
Skills
Languages
Certification
Additional Information
Timeline
Receptionist
Stacey Copland

Stacey Copland

Port Perry,ON

Summary

Experienced Senior Site Administrator with 7 years experience in Residential Construction.

I am currently seeking a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.

I am a detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Overview

35
35
years of professional experience
1
1
Certification

Work History

Site Administrator

Succession Development Corporation
10.2022 - 04.2024
  • Maintain Daily Construction Log with Progress Photos, Maintain Site Log In Book, Maintain all Project Drawings, Tests and Inspection Logs, Collect Toolbox Talks and File, Collect Trade Safety Packages and File, Lead Site Orientations, Track Daily Manpower, Attend Trade Meetings, take notes, collaborate and email out, Issue Site Instructions, Issue RFI's, Transit Shop Drawings to Relative Contact and Track, Book Building Inspections, Ensure Site Invoices are signed off, Track, Control and Organize Documents in Various Systems, Submit Labourer's Timesheets and Vacation Requests, Recruit for Labourer's when required, Keep First Aide Kit up to date, Keep Health and Safety Board Updated, Order all supplies for Construction Trailer, Inspect and Count all Deliveries against Order Invoices, PDI's - Walking Suites Pre-PDI, marking deficiencies with blue tape, assign to trade responsible for repair, follow up after trades complete repair to remove from list, Walk Suites after remaining deficiencies are noted in Fieldwire and assign to trade responsible, Assist Site Management

Site Administrator/Site Inspector

Three Lakes Developments
06.2021 - 09.2022
  • Oversee, monitor, and track progress of construction projects and make sure that projects are delivered on time, Produced daily site photos and progress reports daily for management team, Attend meeting with contractors, consultants and agencies to facilitate timely installation of services, Participate in project meeting, review minutes and related reports, Track imported fill coming in everyday, Oversee Infrastructure, Work with Purchaser's to pick Upgrades, Book Design Appointments, Book Kitchen Appointments, Gather up Trades Safety Packages, ROT'S, WSIB, Form 1000, Order site supplies, Submit Expenses and Petty Cash, Do Pre-Drywall Inspection with Purchaser, Daily Progress Report, Site Photos

Site Administrator/Customer Care After Sales Service

Sorbara Group of Companies
07.2020 - 06.2021
  • Signed off and handed out Tarion CCP Form upon day of Purchaser's PDI to the assigned PDI Company conducing the inspections, Printed off Tarion PDI reports once loaded into Newstar and handed over to Finishing Super for his review, Assigned deficiencies to trade/service as per Finishing Super's notes on PDI's into Newstar and created work orders, Update all deficiencies in Newstar as they are completed, Released keys to Purchasers once email was sent from lawyer that all documents have been received, Deal with homeowners issues regarding the deficiencies and other related issues after closing, Conduct Site Orientation for Trades, Request Form 1000, WSIB Certificate, Insurance Certificate, Training Records, Enter PO requests into Newstar, Responsible for keeping Safety Board up to date, Call in all necessary Building Inspections as per the Site Super's request, Assist Site Superintendent and Finishing Superintendent where required, Attend Bi-Weekly Site Meetings with Project Management Team, Order Supplies, Keep Purchaser Files Up To Date, Track All Materials used on Site, Time Sheets, COVID-19 Screening

Site Coordinator

Geranium Homes
07.2018 - 07.2020
  • Notice Of Project, Set up Construction Site Office Trailer with files, paperwork, systems and equipment, Maintain and Update all on-site Health and Safety Information, Send Purchaser Extras, Colour Charts, Lot Release and Site Map to Trades, Ensure Trades Form 1000, Safety Packages and all Training Cards for the crews are received, up to date and filed in trailer, Arrange Site Orientation for each trade before they begin work, Issue drawings to trades, Issue Completion Slips, Purchase Orders in Newstar and Purchaser Extras for completed work and process once signed by Site Super, Update Lot Schedules in Newstar weekly, Issue deficiency list to trades, Conduct Quality Assurance Inspections and or PDI'S and create work orders in Newstar, Call for Building and Plumbing Inspections as instructed by Site Super, Request Locates through One Call Online, Control materials in storage room within the construction trailer, Order and check supplies for construction and service staff, including Safety Supplies, Schedule appointments with Purchasers for walk-through inspections with Site Super, Other duties as assigned

Sales and Office Administrator

Timber Block
05.2016 - 08.2018
  • Greeted all Potential Purchasers, Entered Customers information into CRM Database and assigned to a Sales Representative, Kept Model Homes and Sales Office Cleaned on a Weekly Basis, Responsible for Property Maintenance, Attended Open Houses, Attended Trade Shows, Kept all POP in Stock, Ordered Office Supplies, Assisted Project Manager with each stage of the build with Purchaser, Responsible for making the deposits for monies received from Purchaser, Supported a Sales Team of 5

Customer Service/RMA Co-Ordinator

ATX Networks
03.2010 - 05.2016
  • Took numerous orders and customer complaints everyday, Fulfilled incoming orders into Sage Business Vision, Attended weekly production meetings with management to go over backorders, shipping issues and QC Issues, Issued RMA's into Sage Business Vision and sent all necessary documents to have defective product shipped back for repair, credit or inspection, this including the necessary documents for cross border shipping, Dealt with the Engineering Department, Researched for existing SLA's on Product

Sales and Marketing Coordinator

CooperVision Canada
07.1989 - 07.2009
  • Kept track of all P.O.P
  • Material on Hand, Responsible for sending out Sales Reps mail on a weekly basis, Filled requests for Sales Reps Car Stock, Booked all Trade Shows across Canada and made arrangements to have Trade Booth, Literature and Contact Lens Samples shipped to the site on time and returned back to Head Office, Made sure all Eye Care Professionals had adequate P.O.P
  • Material on hand and Contact Lens Samples, Went on appointments with Sales Reps to meet Eye Care Professionals, Filled daily requests from Sales Force of 25 Sales Reps, Submitted all cheque requests for Sales Reps

Education

High School Diploma -

Sir Winston Churchill High School
Scarborough
06.1984

Skills

  • Newstar Construction Software
  • Nxtrend ERP
  • Microsoft Office
  • Sage 50 Pro Accounting Software
  • Mapix
  • Salesforce
  • Marketing
  • CRM Software
  • Administrative Experience
  • Microsoft Outlook
  • Construction
  • Sales Support
  • Administrative Support
  • Recordkeeping and File Management
  • Team Building and Leadership
  • MS Office
  • Adaptability and Flexibility
  • Documentation And Reporting
  • Multitasking
  • Teamwork and Collaboration
  • Effective Communication
  • Analytical Skills
  • Time management abilities
  • Written Communication
  • Attention to Detail
  • Interpersonal Skills
  • Problem-solving abilities

Languages

English

Certification

  • WAH
  • WHMIS 2015
  • Worker Health & Safety Awareness in 4 Steps
  • Supervisor Health & Safety Awareness in 5 Steps

Additional Information

True, True, True, True, True, True, True, True, True

Timeline

Site Administrator

Succession Development Corporation
10.2022 - 04.2024

Site Administrator/Site Inspector

Three Lakes Developments
06.2021 - 09.2022

Site Administrator/Customer Care After Sales Service

Sorbara Group of Companies
07.2020 - 06.2021

Site Coordinator

Geranium Homes
07.2018 - 07.2020

Sales and Office Administrator

Timber Block
05.2016 - 08.2018

Customer Service/RMA Co-Ordinator

ATX Networks
03.2010 - 05.2016

Sales and Marketing Coordinator

CooperVision Canada
07.1989 - 07.2009

High School Diploma -

Sir Winston Churchill High School

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