Soumaila Diaby
Airdrie,Canada
Summary
A dynamic and energetic bilingual (English/French) Project Coordinator/Controller (EPC/EPCM) with a proven ability in a project supporting multiple delivery teams and working effectively independently and within a group, looking to assist in planning, developing, and coordinating the project requirements.
Instrumentation Engineering Technologist graduated from Northern Alberta Institute of Technology. Solid understanding of instrumentation engineering technology theory, use of project management techniques in a team to create an instrumentation/electrical engineering package, project costing, code of ethics, computer-aided drafting, team building, project life cycle, project scheduling, reading and interpretation of engineered drawings, electrical schematics, and P&ID’s. A project manager’s knowledge and application of project management’s integrated project management focusing on the best practices, processes, tools, and techniques involved in initiating, planning, executing, monitoring/controlling, and closing a project successfully, within scope, on time, within budget, and meeting stakeholders’ expectations. Professional Project Management Specialist with experience working with teams to accomplish short- and long-term project goals. Managed budgets and monitored project costs.
Overview
11
11
years of professional experience
Work History
Project Controller
Ausenco
08.2022 - 06.2023
- Client: Jindal Steel & Power Limited (JSPL) (India)
- Reviewed technical drawings and documents.
- Ensured project deliverables adhere to quality standards.
- Developed and facilitated deliverables review procedures.
- Contributed and oversee the coordination of monthly project status reports to customers.
- Performed project cost risk analysis for developing contingency budgets and maintained run-down curves for continued project cost risk and assessment.
- Managed the receivables and payables balance on allocated projects.
- Ensured effective and efficient systems and processes are in place within the organization and any outsourced service providers to enable accurate and timely payments to invoices.
- Reviewed practices and operational performance metrics and developed strategies to increase capability, effectiveness, and efficiency across the retained and, if applicable, the outsourced service organizations.
Project Controller
Ausenco
08.2022 - 06.2023
- Client: JESA – OCP Desalinated Water Pipeline Basic Engineering Study Jorf and Safi (Morocco)
- Reviewed all project and contract material.
- Managed the collection and organization of project cost data.
- Analyzed Earned Value (EV) trends and produced regular forecasts of EV performance and issues for Project Manager review.
- Helped maintain the Earned Value Management System (EVMS) program baseline and performance analysis.
- Collaborated with appropriate groups (Account Receivable/Payable) to exchange information and resources.
- Assisted when forecasting the estimate to complete based on an independent analysis of progress, productivity, work remaining, and current commitments.
- Prepared and analyzed the cost reports.
- Improved project efficiency by streamlining processes and implemented time-saving strategies.
- Developed detailed project plans to successfully guide teams through each phase of the project lifecycle.
- Assessed risks proactively, developed contingency plans to minimize potential issues.
- Conducted comprehensive reviews of project performance, by identifying areas for improvement and implementing changes accordingly.
- Integrated new technology tools into workflows to improve efficiency in data management and analysis tasks related to project.
- Reported regularly to managers on project budget, progress and technical problems.
- Monitored project progress, identified risks and took corrective action as needed.
- Analyzed project performance data to identify areas of improvement.
- Managed budgets effectively, ensuring all projects were completed within financial constraints.
- Validated project and employment information and completed manual adjustments to financial data.
- Monitored progress and made adjustments as necessary, resulting in timely completion of projects.
Project Controller
Ausenco
08.2022 - 06.2023
- Client: JESA – Northern Axis Pipeline System Modifications FS and CS Commercial Proposal (Morocco)
- Performed project cost risk analysis for developing contingency budgets and maintained run-down curves for continued project cost risk and assessment.
- Managed the receivables and payables balance on allocated projects.
- Ensured effective and efficient systems and processes are in place within the organization and any outsourced service providers to enable accurate and timely payments to invoices.
- Reviewed practices and operational performance metrics and developed strategies to increase capability, effectiveness, and efficiency across the retained and, if applicable, the outsourced service organizations.
- Acted as a liaison with the Client Project Control team and subcontractor personnel.
- Assisted when forecasting the estimate to complete based on an independent analysis of progress, productivity, work remaining, and current commitments.
- Prepared and analyzed the cost reports.
- Other responsibilities included weekly financial overview reports, preparation, and submission of project invoices.
Project Controller
Ausenco
08.2022 - 06.2023
- Client: JESA – Sulfur Transport via Pipeline Conceptual Study Commercial Proposal (Morocco)
- Supported the Manager transaction services to ensure robust and effective internal controls and compliance framework.
- Contributed and overseed the coordination of monthly project status reports to customers.
- Performed project cost risk analysis for developing contingency budgets and maintained run-down curves for continued project cost risk and assessment.
- Managed the effective, efficient, and value delivery of invoice activities.
- Facilitated, created, and Submitted Monthly Project Invoices containing Reimbursable Labor Costs and Expenditures.
- Validated project and employment information and completed manual adjustments to financial data.
- Improved project efficiency by streamlining processes and implementing time-saving strategies.
- Developed detailed project plans to successfully guide teams through each phase of the project lifecycle.
- Monitored progress and made adjustments as necessary, resulting in timely completion of projects.
- Collaborated with cross-functional teams to ensure smooth communication and coordination throughout the project.
- Assessed risks proactively, developing contingency plans to minimize potential issues.
- Enhanced stakeholder satisfaction by providing regular updates on project status and addressing concerns promptly.
- Conducted comprehensive reviews of project performance, identifying areas for improvement and implementing changes accordingly.
- Implemented change management processes to address scope creep or evolving requirements effectively.
- Facilitated seamless transition between project phases through thorough documentation and handoff meetings.
- Controlled project quality by establishing clear expectations, conducting regular reviews, and enforcing adherence to standards.
- Cultivated a positive work environment that fostered collaboration, teamwork, and high levels of productivity among team members.
- Spearheaded process improvement initiatives, identifying inefficiencies and implementing solutions to drive increased project success rates.
- Reported regularly to managers on project budget, progress and technical problems.
- Monitored project progress, identified risks and took corrective action as needed.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Maintained open communication by presenting regular updates on project status to customers.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
Project Controller
Ausenco
05.2022 - 02.2023
- Client: Ambatovy Slurry Pipeline Integrity Minerals, S.A
- Reviewed of a third-party Pipeline Integrity Assessment and Development of a comprehensive pipeline replacement plan for 155 km of worn pipe in need of replacement
- Main client point-of-contact for Project Control matters, including Invoicing.
- Created weekly Progress Reports, capturing up-to-date Project Financial Data, including Actual Costs, Earned Revenue, and Forecast Costs
- Produced and maintained project schedules and associated deliverables tracking and S curves.
- Participated in project planning processes, defining scopes, establishing WBS and budgets on allocated projects.
- Produced accurate cost estimates for change orders and maintained the change log.
- Ensured that project control procedure compliance and standards are allocated to projects.
- Worked with appropriate groups (Account Receivable/Payable) to exchange information and resources.
- Supported the Manager transaction services to ensure robust and effective internal controls and compliance framework.
- Managed the effective, efficient, and value delivery of invoice activities.
- Improved project efficiency by streamlining processes and implementing time-saving strategies.
- Monitored progress and made adjustments as necessary, resulting in timely completion of projects.
Project Coordinator
Vector Electric & Controls
03.2020 - 04.2022
- Project scope: “City of Calgary/Graham ($605 million) | Bonnybrook Wastewater Treatment Plant Electrical Upgrades and Expansion” (Cogeneration/Plant D Expansion Outfall – Secondary -Primary/Low-Pressure Gas Holder and Piping)
- Simultaneously coordinate multiple construction projects – ($25 million)
- Collaborate daily with the project management team, foreman, engineering group, and construction groups to ensure streamlined construction performance and overall project success
- Cooperate with the project team for project turnover and assist with tracking all project change requests, tasks, and assignments
- Review Job Hazard Analysis, ensure safety, quality, and continuous improvement objectives are met, and participate in all weekly safety meetings with the field team
- Work with the project manager and foreman to develop a detailed cable schedule, which includes wire tagging, cable tagging, and lamacoid strategies
- Track key performance indicators such as quality assurance and controlling relevant project information in manual and electronic files (Bluebeam/Revu)
- Assume responsibility and track labor hours for assigned projects, change management, issues log, and project closeout report
- Conduct quality checks on approved Change Orders (CCNs), Field Orders (FO), and requests for information (RFI) that are efficiently executed to reflect current statuses
- Facilitate and coordinate activities needed to support all phases of a construction contract, turnover (Transmittal) of documentation, and instrument devices/parts to general contractors
- Provide finance/invoicing support as needed: timesheet management, process follow-up (SNC internal and with vendors), vendor liaison for revisions, verify revisions are correct
- Maintain and ensure that all tools and materials of a job are appropriately charged to the current position (Microsoft Access)
- Evaluate the project’s specifications, markups/ Redlines, shop drawings, design specifications, and material requirements throughout the project
- Identify project workforce requirements and coordinate with appropriate trades and main contractors
- Facilitate activities relating to technical developments, schedule, and resolve engineering design and test problems
- Provide administrative support tasks as required: coordinate meetings, prepare agendas, record and distribute meeting minutes, and assist in preparing presentations/reports.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
- Managed competing demands and professionally adapted to frequent change, delays and unexpected events.
- Maintained database and spreadsheets with accurate inventory and status.
- Tracked hours and expenses to keep project on task and within budgetary parameters.
- Created job files for each project and maintained current data in each file.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Kept corporate and client information confidential, adhering to data safety measures.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
- Assisted with onboarding newly hired staff members and coached on task prioritization.
- Responded to requests for information on materials to inquiring parties.
- Provided input and feedback on departmental initiatives, directives and strategies to contribute to project success.
- Photocopied, distributed and emailed documents to project managers.
- Assembled manuals for team usage from vendor-supplied product data sheets and submittal information.
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Decreased project completion times by efficiently prioritizing tasks and delegating responsibilities to team members.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Identified potential risks and developed mitigation strategies to minimize disruptions to project timelines.
- Developed comprehensive project plans, outlining scopes, timelines, deliverables, and milestones.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Elevated overall quality of completed projects by consistently monitoring progress and addressing issues proactively.
- Collaborated with stakeholders to define clear project goals, leading to consistent alignment with expectations throughout the process.
- Implemented change management processes that minimized disruptions while maintaining forward momentum on projects.
- Negotiated contracts with vendors and suppliers, securing favorable terms for cost-effective procurement of resources needed for each project''s success.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Ensured prompt resolution of any conflicts or obstacles encountered during the course of a project's execution phase, helping maintain smooth workflow across departments involved in its completion process.
- Ensured prompt resolution of any conflicts or obstacles encountered during the course of a project''s execution phase, helping maintain smooth workflow across departments involved in its completion process.
- Assisted in developing training materials and organized workshops aimed at enhancing skill sets among staff members working under various capacities on different projects within the organization.
- Monitored project progress, identified risks and took corrective action as needed.
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts.
- Reported regularly to managers on project budget, progress and technical problems.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Maintained open communication by presenting regular updates on project status to customers.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Analyzed project performance data to identify areas of improvement.
- Sourced, vetted and managed vendors needed to accomplish project goals.
Water and Wastewater Operator
City of Beaumont
04.2019 - 12.2019
- Tracked and inspected Daily and weekly pump houses performance, such as pump running time, Engineering fan, Pumps, Fire generator, and all Instrumentation devices.
- Provided routine Hydrant maintenance and CC’s valves in the pump station to control flow and pressure when required.
- Installed water meters for Residential and Commercial as per City requirements.
- Make specific municipal, provincial, and regulatory guidelines Beaumont businesses follow.
- Ensured bacteriological distribution sampling is completed routinely and correctly.
- Played a key role in Water, Storm, and Sewer utilities locate requests for all new and existing developments for builders, developers, and construction companies.
- Inspected Water, Sanitary Sewer, and Storm connection for new development.
- Responded to business owners’ and residents’ questions promptly.
- Operated Pump houses as per provincial and federal guidelines and approvals.
- Tested water samples and made adjustments to remove harmful bacteria and organism to guarantee water safety and quality of taste and smell.
- Drafted reports and maintained logs on meter readings, tests, chemical and equipment usage as required by the province of Alberta.
- Diagnosed and performed minor repairs on laboratory instrumentation and maintained lab and field equipment in safe, clean and efficient condition.
- Maintained public water systems using hand tools to repair and adjust equipment and machines.
- Conducted routine sampling of drinking water and public water following standard operating procedures.
- Demonstrated capability for wet chemistry techniques by meeting quality control requirements, laboratory SOP and client specifications.
- Prepared standards and quality control solutions using dilutions, normality, molarity and stoichiometry calculations.
- Ensured compliance with environmental regulations through strict adherence to guidelines and timely reporting of operational data.
- Reduced energy consumption and costs with proactive system checks and timely repairs.
- Enhanced safety protocols by conducting routine inspections, identifying potential hazards, and implementing corrective actions.
- Collaborated with team members to troubleshoot issues, streamline processes, and improve overall plant efficiency.
- Maintained accurate records of daily operations, including flow rates, chemical usage, and equipment performance for regulatory reporting purposes.
- Increased system reliability by proactively identifying potential issues through routine preventative maintenance tasks.
- Contributed to a positive work environment by fostering teamwork among colleagues while maintaining clear communication channels with management.
- Supported the successful completion of capital improvement projects by coordinating efforts between departments and ensuring minimal disruption to ongoing operations.
- Minimized downtime during emergency situations through rapid response times and implementation of appropriate contingency plans.
- Maintained high water quality standards through regular testing procedures; promptly addressing any identified concerns or deviations from established limits.
- Developed strong relationships with regulatory agencies to promote effective communication regarding permit requirements or other compliance-related matters.
- Continuously sought opportunities for professional development through participation in industry conferences, workshops, and online training courses.
- Demonstrated commitment to environmental stewardship by actively participating in community outreach events or educational initiatives related to water conservation and pollution prevention.
- Conducted regular inspections of tanks, valves and other equipment to verify compliance with safety and cleanliness standards.
- Adhered to EPA and OSHA regulations.
- Monitored and adjusted controls to maintain optimal water quality.
- Collected water samples to test alkalinity, hardness, and residual levels.
- Optimized water levels in tanks and other systems for best flow and quality.
- Operated and adjusted controls on equipment to purify and clarify water, process or dispose of sewage and generate power.
Certified Forklift and Long-reach Operator
VersaCold Logistics
04.2012 - 05.2019
- Supported warehouse management by providing input on process improvements to increase productivity and reduce costs.
- Improved warehouse efficiency by expertly operating forklifts and pallet jacks to transport materials.
- Completed detailed documentation for each shipment, including bills of lading, packing slips, and shipping labels.
- Demonstrated flexibility in adapting to changing demands by cross-training in various warehouse roles as needed.
- Achieved minimal product damage through careful maneuvering of forklifts in tight spaces and adhering to weight limits when stacking goods.
- Completed cycle counts and monthly inventory.
- Reviewed daily production schedules to inform effective prioritization and delegation of tasks.
- Operated equipment safely and efficiently to prevent damage to items and avoid injuries.
- Communicated with floor managers to determine merchandise placement.
- Coordinated with other lift truck drivers and production personnel to process orders efficiently.
- Coordinated team member movements based on current needs, avoiding safety concerns, or delays.
- Optimized storage space by strategically organizing inventory according to size, weight, and frequency of use.
- Enhanced safety protocols by conducting daily equipment inspections and reporting any issues promptly.
- Collaborated with team members to complete tasks efficiently and meet deadlines in a fast-paced environment.
- Maintained accurate records of inventory movements and shipments, ensuring proper stock levels at all times.
- Streamlined workflow by effectively communicating with team members regarding task assignments and priorities.
- Participated in ongoing training opportunities to stay current with industry best practices for safe forklift operation.
- Upheld company policies on workplace safety and health standards while executing daily job responsibilities.
- Assisted in conducting routine inventory audits, ensuring accurate stock counts and identifying discrepancies for prompt resolution.
- Contributed to a positive work environment by maintaining professional relationships with colleagues and displaying a strong work ethic.
Education
Bachelor of Science - Technology Management, Project Management
Northern Alberta Institute of Technology
Edmonton, AB Canada12.2023
Associate of Science - Water and Wastewater Technician
Northern Alberta Institute of Technology
Edmonton, AB Canada12.2019
Associate of Applied Science - Instrumentation Engineering Technology
Northern Alberta Institute of Technology
Edmonton, AB Canada12.2018
Skills
- Team building
- Conflict Resolution
- Attention to Detail
- Team Leadership
- Analytical Thinking
- Time Management
- Problem Solving
- Work Planning and Prioritization
- Detail Oriented
- Customer Relationship Management
- Staff Management
- Cost Analysis
- Performance Monitoring
- Change Management
- Stakeholder Engagement
Availability
Willing to relocate or work as an Expat.
Membership Registration Certification
- ASET Member. Technologist-in-Training (T.T.), CET certification Candidate (March 2022)
- Member of AWWOA # 43607
- Level I Exam in Water Distribution “Pass” with a total of 660 Hours from Practicum.
- First Aid CPR-AED
- CSTS 2020
- WHMIS 2015
- OSSA Fall Protection
References
Available upon request
Languages
English
Native or Bilingual
French
Native or Bilingual
Timeline
Project Controller
Ausenco
08.2022 - 06.2023
Project Controller
Ausenco
08.2022 - 06.2023
Project Controller
Ausenco
08.2022 - 06.2023
Project Controller
Ausenco
08.2022 - 06.2023
Project Controller
Ausenco
05.2022 - 02.2023
Project Coordinator
Vector Electric & Controls
03.2020 - 04.2022
Water and Wastewater Operator
City of Beaumont
04.2019 - 12.2019
Certified Forklift and Long-reach Operator
VersaCold Logistics
04.2012 - 05.2019
Bachelor of Science - Technology Management, Project Management
Northern Alberta Institute of Technology
Associate of Science - Water and Wastewater Technician
Northern Alberta Institute of Technology
Associate of Applied Science - Instrumentation Engineering Technology
Northern Alberta Institute of Technology
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