Sophie Larsson
Temecula
Summary
Results-driven Event Manager with proven skills in logistics coordination and team leadership. Known for effective communication and attention to detail, successfully managing events from conception to completion.
Overview
17
17
years of professional experience
Work History
Event Manager
Multiple Horse Associations
Temecula
09.2008 - Current
- Coordinated logistics for multiple equestrian events during competition season.
- Developed event schedules and timelines to optimize operations.
- Facilitated communication among stakeholders, including sponsors, participants, and staff.
- Oversaw on-site setup and breakdown of event spaces according to design specifications.
- Implemented safety protocols to promote a secure environment for attendees and participants.
- Trained volunteers on event procedures and customer service best practices during events.
- Provided support to attendees before, during, and after the event as needed.
- Resolved any issues that arose during the course of an event in a timely manner.
- Oversaw all aspects of event production from conception through completion.
- Managed on-site logistics during events, such as registration set-up, audio and visual equipment setup and breakdown.
- Attended and participated in industry events.
- Collaborated with marketing teams to create promotional materials for events.
- Developed and implemented event plans, including budgets, venues, catering, décor, entertainment and special guests.
- Handled client questions and concerns via different communication channels to deliver exceptional customer service.
- Reserved space, equipment and personnel needed to facilitate events.
- Created detailed timelines for the execution of each event.
- Planned travel arrangements for speakers or VIPs attending the event.
- Hired and trained staff for cross-functional assignments and verified employee knowledge of specific procedures related to each event type.
- Organized transportation schedules for staff members working at the event.
- Ensured compliance with applicable laws and regulations related to event planning and operations.
- Facilitated smooth on-site operations, resolving unforeseen issues promptly to avoid disruptions.
- Led volunteer teams, providing direction and support to ensure efficient task execution and team morale.
- Oversaw logistics including venue selection, catering, transportation, and accommodation arrangements.
Education
Diploma - Social Services
De Geer
Norrkoping, Sweden05-1993
Skills
- Event planning
- Logistics coordination
- Vendor relations
- Customer relationship management
- Problem solving
- Team leadership
- Time management
- Effective communication
- Attention to detail
- Crisis management
- Travel coordination
- Team mentorship
- Catering coordination
- Transportation and logistics coordination
- On-site execution
- Customer service-driven
- Managing events start to finish
- Event staff management
- Guest relations
- Schedule management
Languages
English
Professional
Swedish
Full Professional
Timeline
Event Manager
Multiple Horse Associations
09.2008 - Current
Diploma - Social Services
De Geer