Summary
Overview
Work History
Education
Skills
Timeline
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Sophia Sadoughi

Toronto,ON

Summary

Detail-driven Executive Assistant with a track record of keeping leadership teams organized, informed, and ahead of schedule. Known for balancing discretion with approachability, tracking the small details without losing sight of the bigger picture. Promoted quickly for strong judgment, initiative, and the ability to keep complex operations running smoothly behind the scenes.

Overview

11
11
years of professional experience

Work History

Executive Assistant

Porter Health
06.2024 - Current
  • Promoted from Administrative Assistant to Executive Assistant within two months for exceptional performance in supporting executive operations.
  • Handle sensitive patient interactions and confidential medical information with discretion, ensuring full compliance with privacy regulations and healthcare standards.
  • Manage calendars, prioritize conflicting demands, and coordinate complex scheduling.
  • Prepare confidential correspondence, briefing materials, reports, and meeting agendas.
  • Liaise with external partners.
  • Track and follow up on meeting action items, deadlines, and outstanding tasks to support operational priorities.

Administrative Assistant

NuVista Mental Health
02.2022 - 05.2024
  • Coordinated schedules for 25+ clinicians and leadership, ensuring meetings, assessments, and events were organized and prioritized effectively.
  • Supported executive team by preparing confidential reports.
  • Acted as liaison between management and staff, ensuring efficient information flow and resolution of inquiries.
  • Oversaw office administration, including document management, expense approvals, and workflow process improvements.
  • Maintained highly organized filing systems, ensuring accuracy, confidentiality, and ease of access.

Administrative Assistant

Dermatology on Bloor
06.2019 - 01.2022
  • Managed physicians’ calendars, coordinated patient scheduling, and prepared supporting documentation for consultations and meetings.
  • Drafted, edited, and processed confidential patient communications and internal correspondence.
  • Served as the first point of contact for incoming calls and emails, ensuring professional and timely responses aligned with organizational standards.
  • Maintained meticulous records and documentation, ensuring compliance with data protection policies.

Guest Coordinator

The Ten Spot Annex
06.2016 - 05.2019
  • Scheduled and coordinated high-volume guest appointments, ensuring efficient daily operations in a fast-paced environment.
  • Managed payroll and expenses, and tracked scheduling workflows to optimize staffing and operational performance.
  • Ensured strict compliance with regulatory standards and licensing requirements.

Assistant Spa Manager

Shangri-La Hotel
03.2014 - 05.2016
  • Supported high-profile clientele by coordinating personalized services and maintaining strict confidentiality.
  • Managed vendor relationships, coordinated event logistics, and handled operational administration including payroll and budgeting.

Education

Bachelor of Health Sciences -

Queen's University

Skills

  • Executive Calendar & Meeting Management
  • Confidential Correspondence & Briefing Material Preparation
  • Workflow Tracking & Action Item Follow-Up
  • Internal and External Communications
  • Project Coordination & Operational Support
  • MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Process Improvement & Document Management
  • Professional Written and Verbal Communication

Timeline

Executive Assistant

Porter Health
06.2024 - Current

Administrative Assistant

NuVista Mental Health
02.2022 - 05.2024

Administrative Assistant

Dermatology on Bloor
06.2019 - 01.2022

Guest Coordinator

The Ten Spot Annex
06.2016 - 05.2019

Assistant Spa Manager

Shangri-La Hotel
03.2014 - 05.2016

Bachelor of Health Sciences -

Queen's University

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Sophia Sadoughi