Summary
Overview
Work History
Education
Skills
Timeline
Generic

SONIYA XAVIER

Etobicoke,Canada

Summary

Results-driven AR Accountant with extensive experience in managing accounts receivable, accounts payable, and reconciliations. Adept at enhancing process efficiency and accuracy through streamlined workflows. Recognized for strong analytical skills and problem-solving capabilities, with a proven track record of managing high-volume transactions. Demonstrated success in reducing overdue receivables and improving cash flow at previous positions.

Overview

8
8
years of professional experience

Work History

AR Accountant

Bousfields Inc.
Toronto, Canada
10.2022 - Current
  • Managed the full cycle of invoicing, from drafting to finalizing and sending accurate and timely invoices.
  • Prepared custom client invoices tailored to specific requirements.
  • Handled accounts receivable, including collections, and collaborated with internal teams to address past-due accounts.
  • Assisted with accounts payable tasks as needed.
  • Performed bank postings (EFT, wire transfers, checks, credit card transactions) and reconciliations.
  • Organized and managed source documents for accurate financial record-keeping.
  • Tracked and reported on project finances, ensuring accurate financial data.
  • Conducted credit card, revenue, and expense reconciliations.
  • Prepared ad hoc reports to support decision-making processes.
  • Contributed to ongoing projects focused on the firm's growth, demonstrating a commitment to continuous improvement.
  • Carried out additional duties as assigned.

Guest Experience Lead

Mc Donald's
Mississauga, Canada
08.2020 - 12.2023
  • Engaged with guests to ensure a positive dining experience, addressing their needs and preferences.
  • Effectively resolved guest concerns and escalated issues to management when necessary.
  • Assisted guests with self-order kiosks, providing troubleshooting support for common issues.
  • Collaborated with team members to maintain a clean, well-kept restaurant environment, always prepared to meet guest needs.
  • Provided special assistance to families with children and guests with specific needs, ensuring a comfortable experience.
  • Promoted restaurant specials and offers, including deals available through the Mobile Order & Pay app.
  • Identified and communicated potential areas for improvement to management for enhanced service delivery.

Accounting Bookkeeper

Winzen Group of Companies
Etobicoke, Canada
06.2021 - 10.2022
  • Maintained accurate accounting records for both construction and property management companies.
  • Processed sub-contractor accounts payable invoices and payments in compliance with industry standards and company policies.
  • Managed customer invoicing for progress payments and holdbacks, ensuring timely processing.
  • Reconciled credit card and bank accounts, maintaining accuracy in financial records.
  • Forecasted cash requirements and requested necessary funds to meet operational needs.
  • Prepared journal entries and participated in month-end reporting processes.
  • Recommended and implemented policies and procedures to enhance operational efficiency and control.
  • Communicated effectively with internal and external stakeholders to evaluate and resolve discrepancies.
  • Reviewed and monitored contracts and costs during the construction phase of Low-Rise Residential projects.
  • Verified contract amounts, purchase orders, unit rates, quantities, and tax calculations before obtaining approvals.
  • Issued and received purchase orders, ensuring all necessary approvals were obtained.
  • Conducted budget analyses, forecasting, and updates to identify savings and flag potential cost overruns.
  • Performed month-end close and journal entries with minimal supervision.
  • Managed online banking payments, including utilities, group RRSPs, and wire transfers.
  • Created and continuously updated department-wide project schedules, assessing impacts from change orders.
  • Reviewed contractor, vendor, and consultant invoices for projects, ensuring accuracy and compliance.
  • Collaborated with Project Engineers, Administration, and Management to monitor and forecast project costs and budgets.
  • Tracked and managed departmental resource efficiency and availability with management.
  • Created and managed detailed project information related to service agreements, schedules, scopes of work, and work orders.
  • Processed postdated checks and made necessary manual adjustments for rent payments.
  • Managed property accounting for a portfolio of residential and commercial real estate, including office, industrial, and retail properties.
  • Handled Landlord & Tenant Board filings and represented the company in trial hearings.

Accounting Assistant

Routes Car & Truck Rentals
Mississauga, Canada
08.2020 - 06.2021
  • Analyzed financial and income statements to assess the company's financial performance.
  • Prepared and issued monthly invoices to affiliates.
  • Recorded financial entries in QuickBooks on a daily, weekly, and monthly basis.
  • Prepared financial statements to provide an accurate overview of the company's financial position.
  • Managed accounts payable and receivables, ensuring timely processing and accuracy.
  • Monitored company accounts and conducted quarterly reviews to maintain financial health.
  • Investigated and resolved issues raised by the operations team and senior management.
  • Supervised the accounting team and reported directly to the controller.
  • Developed and managed accounting tools and reports to streamline financial processes.
  • Collaborated with the IT team on joint projects to enhance reporting capabilities.
  • Assisted the controller in overseeing the day-to-day operations of the accounting department.

Accounting Executive

Aster Global Centre / Aster Hospitals
Kerala, India
10.2018 - 07.2019
  • Prepared and posted daily deposits for the Pharmacy department.
  • Processed daily receipts through debit/credit card terminals.
  • Handled payment plan credit card transactions efficiently.
  • Received and recorded miscellaneous cash receipts from various departments.
  • Followed up on outstanding accounts receivable collections to ensure timely payments.
  • Coordinated with the bank to resolve deposit errors and issues as they arose.
  • Managed petty cash reimbursements and ensured accurate record-keeping.
  • Conducted bank runs 2-3 times a week to facilitate deposits and other transactions.
  • Prepared month-end general ledger entries and performed reconciliations.
  • Month end GL entries and reconciliations.

Accounting Executive

Art Technology & Software India Pvt Ltd
Kerala, India
02.2017 - 09.2018
  • Managed full-cycle accounts payable functions for multiple entities, ensuring accurate and timely processing.
  • Provided financial leadership on a major project, overseeing day-to-day financial activities, including general ledger entries, financial statement creation, and monthly reconciliations.
  • Entered and maintained all project-related information in the accounting system to ensure accurate job cost tracking.
  • Managed general accounting operations for an off-site satellite office, ensuring seamless financial management.
  • Collaborated with Project and Operations teams to analyze and understand project costs, contributing to informed decision-making.
  • Continuously evaluated and improved financial processes and workflows to enhance efficiency and accuracy.
  • Worked closely with Project Managers to prepare and maintain project budgets, ensuring alignment with financial goals.
  • Assisted in the preparation of monthly forecasts to support strategic planning.
  • Led month-end closing and reporting activities, including bank reconciliations.
  • Prepared cash flow and revenue projections, providing insights for financial planning.
  • Prepared and analyzed operating and financial reports on a monthly basis to track performance.
  • Managed client invoicing and processed all project-related invoices on a monthly basis.
  • Tracked and managed holdbacks, ensuring compliance with contractual agreements.
  • Prepared and submitted government reports as required.
  • Reported to management on available funding for projects, facilitating informed decision-making.
  • Utilized the accounting system for project setups, account creation, and budget updates.
  • Supported and assisted with year-end close activities, ensuring accurate financial reporting.

Accounting Executive

Grand Trust Infotech Pvt Ltd
Kerala, India
08.2016 - 02.2017
  • Assisted with accounts payable by verifying vendor invoices and employee expenses for proper approvals, coding them, and posting to the accounting system.
  • Supported the processing of electronic payments, ensuring timely payments aligned with due dates.
  • Assisted with accounts receivable by generating and issuing client invoices, and matching them with cash receipts.
  • Developed and refined billing policies, procedures, and process improvements.
  • Contributed to the monthly closing process by preparing analyses and explaining account fluctuations.
  • Reconciled various general ledger accounts to ensure accuracy.
  • Assisted with the annual external audit process, providing necessary documentation and support.
  • Participate in special projects and other duties as required.

Education

International Business Management -

Lambton College
Mississauga, ON
04.2021

Bachelor of Commerce -

Mahatma Gandhi University
Kerala, India
06.2016

Skills

  • Financial Reporting
  • Accounts Payable & Receivable
  • Budgeting & Forecasting
  • Cash Flow Management
  • Financial Analysis
  • Audit Support
  • Technology Proficiency (Bill Quick Core, Yardi genesis, Quickbooks, Tally ERP 9, AX, Microsoft office)
  • Project Management

Timeline

AR Accountant

Bousfields Inc.
10.2022 - Current

Accounting Bookkeeper

Winzen Group of Companies
06.2021 - 10.2022

Guest Experience Lead

Mc Donald's
08.2020 - 12.2023

Accounting Assistant

Routes Car & Truck Rentals
08.2020 - 06.2021

Accounting Executive

Aster Global Centre / Aster Hospitals
10.2018 - 07.2019

Accounting Executive

Art Technology & Software India Pvt Ltd
02.2017 - 09.2018

Accounting Executive

Grand Trust Infotech Pvt Ltd
08.2016 - 02.2017

International Business Management -

Lambton College

Bachelor of Commerce -

Mahatma Gandhi University

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SONIYA XAVIER