Summary
Overview
Work History
Education
Skills
Websites
Timeline
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Sona M. White

Los Angeles

Summary

Seasoned professional with over 20 years of excellence in management in highly detailed and dynamic environments.

Overview

21
21
years of professional experience

Work History

Office Coordinator

Women’s Care - Southern California Reproductive Center
01.2023 - Current
  • Maintain physician credentialing records including medical licenses, DEA, Malpractice Insurance, CME’s and certifications
  • Serves as liaison to hospitals, insurance companies, and physicians’ offices
  • Surgery Center front desk coverage, checking in patients, prep medical charts
  • Sources training for nursing staff to maintain CPR credentials
  • Setup New Hire orientation
  • Sources new vendors to cut costs for repairs and services
  • Primary point of contact for all maintenance, vendors services
  • Organizes annual office safety procedures including fire and earthquake drills

Office Services Coordinator

Affordable Turnkey Construction
02.2023 - 01.2023
  • Oversee entry for proposals, C.O., liquidation damages, billing, and progressive invoicing for percentages of work completed
  • Reconciled past-due accounts and collections
  • Provide detailed updates to shareholders on account statutes
  • Set up new project portal access, securing COI certification, W9, Business license, and State/County compliance
  • Responded to requests for information, C.O.’s, and updating/maintaining compliance documentation for all State/County requirements
  • Worked on the setting up construction projects, remodels, and other special projects
  • Ordering sourcing supplies from blueprint legends instructions
  • Create SOW for onsite construction operating procedures

Office Services Coordinator (Temporary Assignment)

Capital Group
10.2022 - 01.2023
  • Supported Office Services, creating work orders in Angus, Prisms/ Building Engine management systems to resolve facility issues
  • Scheduled building access, parking accommodations, hoteling office spaces, and conference rooms through EMS 2020 events
  • Created and provided set-up coordination of all conference rooms
  • Oversee multiple e-mail accounts, handling inquiries

Administrative Coordinator

Clearview Treatment Center
12.2021 - 08.2022
  • Company Overview: Venice, CA
  • Created Project Implementation Plan for renovation of new facility
  • Developed a Gantt Chart to manage contractor’s schedules and meet deadlines
  • Analyzed inspection results, defined SOW, researched vendors, verified licenses, conducted walk-throughs, and provided detailed instructions for renovation
  • Secured bids, negotiated costs, and prepared budget
  • Prioritized repair urgency, scheduling service requests and repairs from Insurance reports/work orders for multiple facilities
  • Supervise and verify contracted services completed to contract specification
  • Maintained CAPEX to monitor expenditures and maintain budget
  • Collaborated with the compliance team to maintain facilities for inspections
  • Adhering to regulations and processes, maintained confidential records
  • Ensured insurance documentation accuracy prior to submission
  • Researched invoice discrepancies, reconciled accounts, and initiated returns
  • Venice, CA

Operations Coordinator

Tesla/SolarCity
11.2014 - 03.2021
  • Company Overview: Las Vegas, NV
  • Worked cross-functionally to implement Tesla’s policies, and procedures
  • Conducted comprehensive research for multiple projects, analyzing impact and viability
  • Utilized in several locations to determine deficiencies in operations and create action plans to resolve issues
  • Ensured accurate completion of operating logs, WO, and maintenance forms
  • Liaison for quality control and call center operations
  • Utilized a ticketing system to record facility activity, document maintenance and track repairs
  • Utilized CAD file to organize office moves and update seating charts
  • Ensured security policies were followed, controlled entry access, and verified all doors and badge readers functioned appropriately
  • Spearheaded on-and off-site team-building events, health fairs, and safety training
  • Produced emergency preparedness plans, and conducted site inspections, facility audits, work order accrual reports
  • Point of contact for emergency responders, security, and inspectors
  • Las Vegas, NV

Facilities Manager

Konami Digital Entertainment
02.2004 - 12.2012
  • Company Overview: El Segundo, CA
  • Oversee buildout and move into new facility
  • Project Implementation Plan (PIP), obtained bids, budget approval, scheduled modifications
  • Supervised walk-throughs, punch lists, certificate of occupancy, compliance sign-off and facility turn-overs
  • Maintained OSHA compliance standards to ensure a safe working environment by identifying issues and developing solutions
  • Revised manuals to streamline procedures/training and improve efficiency
  • Performed quality checks of vendor contracts and renegotiated contracts
  • Worked cross-functionally maintaining AutoCAD for building space allocation moves (Macs), layouts, and facility expansions
  • Prepare cost estimates, submit justifications, and prepare documentation for procuring equipment and supplies
  • Administered procurement cards for office expenses
  • Directed the asset management system (AMS) implementation, consolidations, and e-wasting end-of-life equipment
  • Maintained vendor relationships, tracked purchases, and monitored payments
  • Calculated the reimbursement of the tenant improvement allowance
  • Mentored facilities staff and conduct yearly reviews
  • El Segundo, CA

Education

Tesla Training and Certification - Safety Captain - Safety Certification, Active Shooter Training

Tesla
Las Vegas, NV

OSAH Certification -

Los Angeles, CA

CPR Certification -

Los Angeles, CA

William Bolger Academy -

William Bolger Academy
Los Angeles, CA

Steven Covey’s Seven Habits Facilitator Training - Certified Covey Seven Habits Trainer

Santa Barbara, CA

Inglewood High School -

Inglewood High School
Inglewood, CA

Skills

  • IBM/Mac proficient
  • MRI Angus
  • Avigilon
  • Corrigo Enterprise
  • SAP Concur
  • Prism-Building Engines
  • EMS 2020
  • Gantt charts
  • CAPEX budgeting chart
  • CAD files
  • Genea
  • Adobe Acrobat
  • Adobe Photoshop
  • Microsoft Excel
  • Microsoft Notes
  • Microsoft Teams
  • Microsoft Word
  • Microsoft PowerPoint
  • Jabber
  • Amano Pro
  • SharePoint
  • Zoom
  • Workday
  • E-IVF

Timeline

Office Services Coordinator

Affordable Turnkey Construction
02.2023 - 01.2023

Office Coordinator

Women’s Care - Southern California Reproductive Center
01.2023 - Current

Office Services Coordinator (Temporary Assignment)

Capital Group
10.2022 - 01.2023

Administrative Coordinator

Clearview Treatment Center
12.2021 - 08.2022

Operations Coordinator

Tesla/SolarCity
11.2014 - 03.2021

Facilities Manager

Konami Digital Entertainment
02.2004 - 12.2012

Tesla Training and Certification - Safety Captain - Safety Certification, Active Shooter Training

Tesla

OSAH Certification -

CPR Certification -

William Bolger Academy -

William Bolger Academy

Steven Covey’s Seven Habits Facilitator Training - Certified Covey Seven Habits Trainer

Inglewood High School -

Inglewood High School
Sona M. White