Sofia Vera
Burnaby,Canada
Summary
Experienced Legal Administrative Assistant with a strong track record in managing complex legal files and supporting counsel with high-level administrative duties. Proficient in handling confidential information and coordinating executive schedules with precision. Adept at legal documentation and bilingual communication, ready to contribute to a dynamic
legal team.
Overview
12
12
years of professional experience
Work History
Legal Administrative Assistant
Office of the University Counsel, The University of British Columbia
Vancouver, Canada
01.2024 - Current
- Supports legal counsel by maintaining confidentiality in handling sensitive legal files and coordinating crucial meetings.
- Transcribes complex legal dictation with speed and accuracy, ensuring precise documentation for legal proceedings.
- Managed legal agreements' distribution and filing, facilitating seamless collaboration between the University and
external parties. - Prepared and maintained policy files to support the development of university procedures.
- Represented Legal Counsels through effective communication and resolution of inquiries from faculty, staff, and
students. - Coordinates travel arrangements, including preparing expense claims, reimbursement forms, and various other functions.
Administrative Assistant
Office of the University Counsel, The University of British Columbia
Vancouver, Canada
10.2022 - 01.2024
- Provided scheduling management and confidential administrative support to the University Counsel.
- Managed the calendar and prepared materials for the University Counsel.
- Worked closely with others to accomplish timely invoicing.
- Coordinated and scheduled meetings for the University Counsel and appointments to keep organization running smoothly.
- Managed itinerary coordination for the University Counsel.
- Monitored and ordered office supplies to keep office stocked with resources necessary to function smoothly.
- Assisted management with special projects to complete all tasks by deadlines.
- Maintained databases and contact lists to keep important contact information accurate and updated.
- Maintained office calendars to track important dates and deadlines.
- Organized meetings for lawyers and staff, and coordinated availability of conference rooms for participants.
- Resolved issues through active listening and briefed about major problems to the manager, assisting in solutions.
- Arranged catering and managed mail and couriers for the Office of the University Counsel.
- Coordinated paying internal office invoices, and ensured other accounts were up-to-date.
Administrative Assistant
SCHLOSSKY IMMIGRATION SOLUTIONS INC
Vancouver, Canada
03.2020 - 10.2022
- Responsible for managing 25+ clients' sensitive and personal information/accounts while ensuring quality service, assisting in translation (Spanish-English), and reviewing supporting documents.
- Performed general administrative duties supporting the Director/CEO of the company.
- Scheduled office meetings and client appointments for the CEO of the company.
- Updated spreadsheets and databases to track, analyze and report on performance and client data.
- Managed incoming correspondence to enhance employee performance and reduce time spent on processing and responding.
- Received 95% of customer satisfaction through website reviews and emails during and after clients' processes.
- Executed record filing system to improve document organization and management.
English Language Teacher
EKOS KINDER
08.2015 - 08.2019
- Preschool English teacher dedicated to identifying students with special requirements and creating individualized plans to ease learning.
- Utilized various teaching methods, including technology and other interactive activities to enhance learning experience.
- Tailored classes to students' learning styles by designing engaging and informative activities specific to needs.
- Determined learning needs and styles of students to target lesson plans.
- Designed task-oriented activities and games to facilitate better language acquisition.
- Provided written and oral feedback to parents on students' progress.
- Facilitated a positive learning environment by using enthusiastic and energetic instructional strategies and consistent classroom management.
Assistant Coordinator
INTERNATIONAL ANNUAL CONGRESS OF CARDIOLOGY
Guadalajara
01.2014 - 02.2015
- Gathered and organized materials to support operations.
- Entered data, generated reports, and produced tracking documents.
- Managed company schedule to coordinate calendar and arrange travel.
- Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- Utilized proactive communication abilities to resolve employment-related disputes.
- Handled incoming and outgoing shipping and receiving activities.
- Managed supervisor itinerary and appointments and streamlined scheduling procedures.
Education
Bachelor of Hospitality Management -
ACSENDA SCHOOL OF MANAGEMENT
Vancouver, BC03-2022
Paralegal Certificate - Law
Vancouver Community College
VancouverSkills
- Calendar management
- Proofreading
- Scheduling and planning
- Organizational efficiency
- Task prioritization
- Office management
- MS Office proficiency
- Confidential document handling
- Client communication
- Multitasking abilities
- Time management
- Analytical skills
- Records management
- Billing and invoicing
- File management
Languages
Spanish, English
Timeline
Legal Administrative Assistant
Office of the University Counsel, The University of British Columbia
01.2024 - Current
Administrative Assistant
Office of the University Counsel, The University of British Columbia
10.2022 - 01.2024
Administrative Assistant
SCHLOSSKY IMMIGRATION SOLUTIONS INC
03.2020 - 10.2022
English Language Teacher
EKOS KINDER
08.2015 - 08.2019
Assistant Coordinator
INTERNATIONAL ANNUAL CONGRESS OF CARDIOLOGY
01.2014 - 02.2015
Bachelor of Hospitality Management -
ACSENDA SCHOOL OF MANAGEMENT
Paralegal Certificate - Law
Vancouver Community College