Simran Gill
Burlington
Summary
With 10 years of experience managing the full accounts payable cycle in dynamic and fast-paced environments, this detail-oriented and results-driven Accounts Payable Specialist excels at processing invoices, managing payment schedules, and maintaining vendor relationships to ensure timely and accurate financial transactions. This specialist has a proven track record of implementing and optimizing AP processes, including automation and software systems, to enhance operational efficiency and cash flow management. Additionally, their strong understanding of accounting software and financial reporting has contributed to improved accuracy and financial controls.
Overview
10
10
years of professional experience
Work History
Accounts Payable Specialist
Splitsville Entertainment
01.2024 - Current
- Managed AP processes for food and beverage suppliers, utility payments, and other vendor services for the bowling company, ensuring timely and accurate payment processing.
- Implemented the transition from manual payment systems to EFT payments, improving efficiency, reducing errors, and shortening payment cycles.
- Played a key role in the successful implementation of Unit4 accounting software, coordinating with IT and finance teams to integrate new system features, ensuring seamless migration of data and workflows.
- Responsible for statement reconciliation for various vendors, identifying discrepancies and resolving issues proactively to ensure accurate financial reporting.
- Automated invoice approval workflows in the new accounting software, reducing approval cycle time and increasing operational efficiency.
- Streamlined the vendor payment process, ensuring adherence to payment terms and maintaining positive relationships with suppliers to secure favorable credit terms.
- Conducted regular account reconciliations, ensuring that all accounts were accurate and up-to-date, and collaborating with finance teams to support month-end closing.
- Trained and provided ongoing support to the AP team on the use of the new accounting software, enhancing team productivity and minimizing errors.
- Implemented automated AP workflows to enhance accuracy, reduce delays, and support proactive cash flow forecasting.
- Collaborated with cross-functional teams to review AP aging reports, ensuring timely resolution of overdue invoices and maintaining strong supplier relationships.
Accounts Payable Specialist
Grundy Telcom Integration Inc
12.2020 - 12.2023
- Managed full AP cycle, including processing invoices for materials, labor, and services related to telecommunication tower construction projects, ensuring timely and accurate payments.
- Automated payment and approval processes, reducing processing time and minimizing errors while improving efficiency across the AP department.
- Processed timesheets for field staff, ensuring accurate recording of work hours and timely payroll disbursements.
- Reconciled vendor statements and resolved discrepancies, ensuring accurate financial reporting and maintaining strong vendor relationships.
- Assisted the CFO in preparing financial reports, analyzing AP data, and contributing to budgeting and forecasting for ongoing and upcoming construction projects.
- Managed hotel bookings and travel arrangements for field engineers and riggers, ensuring cost-effective and timely accommodations for project-related travel.
- Handled credit card reconciliations, ensuring accuracy and compliance with company policies while tracking expenses for travel and project-related costs.
- Coordinated the procurement and logistics of machines and equipment required for tower construction projects, working closely with engineers and riggers to ensure timely availability.
- Processed sales orders and tracked project expenditures, ensuring that financial records matched project budgets and timelines.
- Utilized QuickBooks to maintain accurate records of AP, process payments, and reconcile accounts, ensuring consistency and compliance with internal controls.
Accounts Payable Coordinator
Mohawk Medbuy
01.2020 - 12.2021
- Managed high-volume accounts payable for a nonprofit third-party service, processing hundreds of invoices weekly for hospital vendors and suppliers.
- Coordinated payment runs by ensuring invoices were reviewed, approved, and processed on time to meet vendor deadlines and maintain good relationships.
- Worked remotely to manage the AP cycle efficiently, maintaining communication with hospital staff, vendors, and the finance team via digital platforms.
- Ensured accuracy in invoice processing, cross-referencing purchase orders, contracts, and receipts to prevent errors and discrepancies in vendor payments.
- Assisted in payment reconciliation, matching invoices to general ledger entries and supporting monthly and quarterly financial reporting for the hospital.
- Managed vendor relationships, addressing payment inquiries, resolving discrepancies, and ensuring timely communication regarding payment status.
- Utilized accounting software to process and track payments, ensuring compliance with nonprofit financial regulations and internal controls.
- Streamlined the invoice approval and payment process, reducing processing time and improving efficiency through automation and clear workflows.
- Coordinated with other departments within the hospital to ensure timely receipt of purchase orders, receipts, and supporting documentation for payment approval.
Accounts Payable Specialist
Quantitative Imaging & Photometrics
10.2015 - 05.2018
- Managed accounts payable processes for a company that supports quantitative bio-research, processing invoices for a wide range of global vendors.
- Successfully handled payments in multiple international currencies, ensuring compliance with currency exchange rates, and avoiding errors in international transactions.
- Automated the payment and approval processes. Transitioned incoming invoices from physical mail to email, streamlining invoice receipt, improving efficiency, and reducing administrative overhead.
- Ensured accuracy in processing invoices by cross-referencing purchase orders, contracts, and receipts, maintaining compliance with internal controls.
- Managed vendor relationships by providing timely responses to inquiries, resolving payment discrepancies, and ensuring smooth communication with international and local suppliers.
- Tracked and maintained vendor accounts, ensuring accurate records of payments, credits, and open balances for seamless account reconciliation.
- Produced monthly AP reports to support budgeting, forecasting, and financial analysis, ensuring transparency in company spending and cash flow.
Education
Continuing Education - Intermediate Accounting
University of Toronto
01.2014
Bachelor of Arts - Economics, Statistics, Financial Accounting and Management
University of Toronto
01.2013
Skills
- Cash Flow Forecasting
- AP Automation and Technology Integration
- Vendor Relations and Credit Management
- Invoice and Payment Processing
- Solid Foundation in Accounting Principles
- Strong Verbal and Written Communication
- Strong Focus on Accuracy
- Solution Focused Mindset
Accomplishments
- Played a key role in the implementation of new accounting software Unit 4, working closely with the IT and finance teams to ensure seamless integration with existing AP processes.
- Resolved accounting software issues through various module testing.
- Used Microsoft Excel to develop auto-debit payments, inventory and utility tracking spreadsheets.
Timeline
Accounts Payable Specialist
Splitsville Entertainment
01.2024 - Current
Accounts Payable Specialist
Grundy Telcom Integration Inc
12.2020 - 12.2023
Accounts Payable Coordinator
Mohawk Medbuy
01.2020 - 12.2021
Accounts Payable Specialist
Quantitative Imaging & Photometrics
10.2015 - 05.2018
Continuing Education - Intermediate Accounting
University of Toronto
Bachelor of Arts - Economics, Statistics, Financial Accounting and Management
University of Toronto
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