Silvia Florescu

LEASE ADMINISTRATION

• Perform and oversee lease administration activities for global real estate portfolio.
• Ensure accurate and timely updating of lease information in Tririga.
• Provide analysis and support to internal partners (i.e. PM, FM) on lease-related matters.
• Liaise with branch managers and landlords to resolve billing or site-related issues.
• Review monthly rent rolls and process one-time/non-recurring invoices as required.
• Complete desk-audits of annual reconciliations of additional rent expenses, ensuring alignment to lease terms.
• Create and generate reports in Tririga (i.e. quarterly reports, schedule 16 reports, portfolio metrics).
• Establish new processes or recommend enhancements to existing processes to improve efficiency.
• Review and track critical dates (i.e. lease expirations, option dates, TIA, landlord work).
• Track sublease and other rental income.

TRANSACTION MANAGEMENT

• Work with 3rd party brokers and landlords on new leases, renewals, licenses, easements and dispositions.
• Collaborate with internal business partners (i.e. legal, construction) to ensure negotiations/agreements reflect operational requirements.
• Responsible for identifying problem areas in leases and providing information and recommendations in order to mitigate costs to the business (i.e. management fees, caps on operating costs).

• Responsible for overseeing and validating Tririga lease data entered by Lease Administrators for client account (Infrastructure Ontario).

• Managed portfolio of 330+ Staples locations and 20 Corporate Express locations in Canada.
• Provided support and leadership to lease administration team by creating a team-centered environment focused on efficiency and continuous improvement.
• Developed and administered department policies and procedures.
• Reviewed lease administration team performance (i.e. desk audits, monthly rent rolls, invoice payments).
• Negotiated with landlords on renewals, rent reductions, rent abatements, and lease terminations.
• Worked with landlords and internal business partners in resolving tenancy issues timely and effectively.

Lease Administrator (First Capital Realty) - Sep 2007 - Sep 2009

• Responsible for maintaining and updating lease documentation and processing monthly rent rolls for portfolio of 460+ leases in western Canada.

Lease Administrator (SNC Lavalin Profac) - Nov 2006 - Aug 2007

• Responsible for 150+ third party tenant lease, for Public Works and Government Services Canada.
• Processed monthly rent rolls, completed desk audits of escrow payment reconciliations and maintained and updated lease information.

Lease Consultant (Cirrus Tenant Lease Services) - Sep 2005 - Nov 2006

• Lease consulting and negotiations for client portfolios (dental offices) in Canada and United States.
• Responsible for lease administration of 200+ leases for various clients including monthly rent reports, critical date tracking, lease abstracting and desk audits.

Lease Administrator (Trammell Crow Services, now CBRE) - Dec 2003 to Mar 2005

• Responsible for lease administration function for client (IBM Canada).
• Processed lease related payments including recurring and one-time payments, desk audits on additional rent reconciliations, rental income tracking, lease abstracting.