Summary
Overview
Work History
Education
Skills
Disclaimer
Timeline
Generic
Shilpa Omji Porwal

Shilpa Omji Porwal

Ahmedabad,Gujrat

Summary

Managing Personnel and Administration work with more than 7+yrs of experience in Academic, Finance and manufacturing and service industry in the field of Recruitment, Payroll, Timekeeping, and General Administration. A strong planner with exceptional, organizational, Interpersonal and Leadership skills. Seeking a progressive position in administration with an organization of repute. Administrators support the smooth running offices by carrying out clerical tasks and projects. To achieve excellence in admin management with commitment, dedication, hard work through my sound knowledge. To be a part of a professional team, to seek a challenging position as admin in an organization of repute that aims to win in pursuit of organizational objectives. To learn, grow and gather ultimate recognition that would mold my personality into a matured professional.

Overview

4
4
years of professional experience

Work History

HR – Assistant

A R AYURVEDA PVT LTD
  • Monthly Salary Preparation
  • Pay slips distribution
  • Canteen Bills & Summary Preparation
  • Admin
  • Related Work
  • Leave Management
  • O.T
  • Prepared & Checking
  • Prepare presentation, documentation and reports using statistical data
  • Ordering Office supplies.

HR – Assistant

Harikrupa automation
Ahmedabad, India
  • Monthly Salary Preparation
  • Pay slips distribution
  • Reliving formalities
  • Opening of Bank accounts of employees

Executive assistant Cum Personal assistant

Doshion Water Solutions Pvt. Ltd.
Ahmedabad, India
08.2023 - 01.2024
  • Manage scheduling for CEO, including agendas, calendar, email, phone calls, client management Assessing the priority of different appointments and scheduling and allocating them as required.
  • Working various remuneration policies, including pay packages for newly hired employees, and executing the same
  • Participate in high-level meetings and conferences and prepare reports as needed. • Take minutes during meetings.
  • Managing the upkeep of equipment and supplies to meet health and safety standards. • Inspecting buildings structures to determine the need for repairs or renovations.
  • Supervise all staff facilities staff (custodians, technicians, housekeeping etc.) and external contractors.
  • Organize and supervise other office activities (e.g. Office events, parties). • Control activities like parking space allocation, waste disposal, building security etc.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
  • Handle insurance plans and service contracts • Keep financial and non-financial records.
  • Leave Management.
  • Maintain employee personnel files.
  • Attendance Records, Leave, Leave Encashment, etc.
  • Payroll process and Salary disbursement, Salary Slip.
  • Overall floor management- Upkeep and cleanliness and managing floor peon administration. Repairs and maintenance coordination with Admin Dept.
  • Calendar Management- Fixing of Appointments, Meetings- Internal & External Stakeholders, Group meetings, JF's, etc
    Developing agendas for Meetings & Travels and distributing relevant materials in advance
  • Recording Minutes of the Meetings & Booking of meeting rooms for day to day meetings.
  • Coordinating logistics for meetings, including room setup, technology requirements, and catering and coordination of Meetings.
  • Preparation of Expense Claims, Domestic & International Travel Claim, Income Tax Exemption & Declarations for SRE Management.
  • Travel arrangements: Booking Domestic/ International tickets, Obtaining Visas, Hotel bookings, Car arrangements, Airport picks/ drops, internal appointments, arranging for international roaming and Forex incase of international travel.
  • Reconciliation of Amex statement & Maintaining Travel Tracker Checking and approving of all Expense Claims, Domestic & International Travel Claim of all direct reportee of Reporting Manager.
  • Co-ordination for SRE events & SRE Management events
    Travel arrangements are done with in the time frame to optimize cost for their travel.
  • Need to be updated on company Policies regarding Travel, HR, Compliance, etc
  • Approving Statutory payments, Journal Vouchers, Purchase Orders, Leaves, Star Awards etc on behalf of SRE Management through applications like Nexus, Nexus Mendix, Spiridon, One SRM, Puraskar, etc
  • Assisting the team in preparation of the DTC's, EC's and Participation in Core meetings, minuting and topic follow-ups.
  • Preparation of Management meetings including Slides with support from the relevant topic owners.
  • Maintaining accurate and organized records for SRE car and driver & arrange for backup in case the car is not available for SRE Management
  • Visitor management.
  • Preparing of MOM's.

Admin officer

Canadian International School
Erbil/ Iraq
09.2019 - 06.2023
  • Arranging travel and accommodation
  • Preparing, organizing and storing information in paper and digital form
  • Monthly Salary Preparation
  • Pay slips distribution
  • Prepare presentation, documentation and reports using statistical data
  • Ordering Office supplies
  • Maintaining office systems
  • Taking minutes at meetings
  • Organize mail phone calls, voice mail, etc
  • Typing up letters and reports.

Education

SSC -

GSEB, India

HSC -

GHSEB, India

B.Com -

Gujarat University, India

MBA - HR -

Bharathiar University, Coimbatore, India

Skills

  • Benefits Administration
  • New Employee Orientation
  • Payroll Administration
  • Compensation Structuring
  • Staffing and recruitment
  • Employee benefits management
  • Payroll
  • Staff Management
  • Recordkeeping
  • Performance Appraisal
  • Exit Interviews
  • Time Management

Disclaimer

I hereby declare that, the above information given by me is correct to the best of my knowledge.

Timeline

Executive assistant Cum Personal assistant

Doshion Water Solutions Pvt. Ltd.
08.2023 - 01.2024

Admin officer

Canadian International School
09.2019 - 06.2023

SSC -

GSEB, India

HSC -

GHSEB, India

B.Com -

Gujarat University, India

MBA - HR -

Bharathiar University, Coimbatore, India

HR – Assistant

A R AYURVEDA PVT LTD

HR – Assistant

Harikrupa automation
Shilpa Omji Porwal