Shikha
Brampton,ON
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
11
11
years of professional experience
Work History
Administrative Assistant to the Director
AYT NETWORKS
Brampton, Ontario
03.2023 - Current
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Coordinated communications between departments to ensure timely completion of projects.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Managed incoming mail by sorting out items that needed immediate attention or forwarding it on to the appropriate department or individual for action or response.
- Prepared monthly financial statements according to established deadlines.
- Handled confidential information with discretion and integrity.
Administrative Assistant to the Director
HSBA EMPLOYMENT SERVICES
Brampton, Ontario
07.2021 - 07.2022
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Managed director's calendar and prepared meeting agenda and materials.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Established procedures for maintaining files of all office correspondence, memorandums, agreements, contracts., ensuring easy access when needed.
- Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
Sr. Executive Assistant to CXO's Office
ZOMATO PRIVATE LIMITED
GURGAON, INDIA
07.2018 - 02.2020
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Organized executive presentations, reports, and correspondence for internal and external stakeholders.
- Developed and maintained filing systems, databases, records management systems, and other office resources.
- Composed confidential communications on behalf of senior executives in response to inquiries from staff members or external contacts.
- Coordinated travel arrangements including flights, hotels, transportation, visas, and itineraries.
- Acted as a liaison between the executive team and other departments within the organization.
- Prepared agendas for meetings in consultation with the executive team to ensure all necessary materials were available prior to each meeting.
- Created monthly expense reports for senior executives utilizing accounting software programs such as QuickBooks or Peachtree Accounting Software.
- Reviewed incoming emails and directed them to appropriate personnel based on their content or urgency level.
- Ensured that all documents were properly signed by relevant parties before being submitted for further processing.
Sr. Executive Assistant to Partner's Office
KPMG GLOBAL SERVICES
GURGAON, INDIA
11.2013 - 06.2018
- Provided administrative support to the executive team, managing calendars and scheduling meetings.
- Developed processes for streamlining workflow among various departments within the organization by establishing effective communication channels between teams.
- Assisted with event planning by coordinating catering services, reserving venues, ordering supplies.
- Monitored budgets related to projects assigned by senior executives while also providing feedback on ways to reduce costs where possible.
- Managed multiple projects simultaneously while ensuring deadlines were met without compromising quality standards.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
- Approved travel expenses and reimbursement requests from managers and other administrative support professionals.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Collaborated with senior leadership to support new projects.
- Orchestrated Board of Directors meetings and created agendas and meeting materials.
- Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
- Obtained signatures for important financial and legal documents.
Education
Master of Arts - Human Resource Management
VEER BAHADUR
DELHI/NCRSkills
- Calendar Management
- Travel Coordination
- Budgeting Assistance
- Event Coordination
- Business Correspondence
- Confidentiality
Languages
English, Hindi
Professional
Timeline
Administrative Assistant to the Director
AYT NETWORKS
03.2023 - Current
Administrative Assistant to the Director
HSBA EMPLOYMENT SERVICES
07.2021 - 07.2022
Sr. Executive Assistant to CXO's Office
ZOMATO PRIVATE LIMITED
07.2018 - 02.2020
Sr. Executive Assistant to Partner's Office
KPMG GLOBAL SERVICES
11.2013 - 06.2018
Master of Arts - Human Resource Management
VEER BAHADUR
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