Summary
Overview
Work History
Education
Skills
References
Timeline
SHELLY SHEBIB

SHELLY SHEBIB

Executive Assistant

Summary

Administrative professional with extensive experience at CBCL Engineering Limited, specializing in client relations and project management. Demonstrated success in optimizing workflows and managing complex schedules to ensure seamless operations. Proficient in data management and travel planning, consistently enhancing organizational efficiency and support. Dedicated to offering exceptional assistance to team members and clients. Skilled at coordinating appointments, organizing mail, and collecting messages to facilitate office communication. Positive and upbeat with strong relationship-building abilities.

Overview

13
13
years of professional experience

Work History

Administrative/Reception

CBCL ENGINEERING LIMITED
Halifax, NS
10.2023 - Current
  • Served as primary contact for head office, ensuring smooth communication across branches.
  • Greeted visitors with professionalism, creating positive first impressions.
  • Coordinated supply purchases for all offices, enhancing operational efficiency.
  • Managed corporate meeting room scheduling and appointments, optimizing space utilization.
  • Fielded and directed incoming calls and emails to appropriate parties.
  • Organized meetings, overseeing catering arrangements to meet corporate standards.
  • Maintained workplace security through badge management and visitor logs.
  • Performed data entry and managed digital databases efficiently.

Administrative Assistant to Chancellor

ARCHDIOCESE OF HALIFAX-YARMOUTH
Halifax, NS
12.2020 - 10.2023
  • Served as primary contact for Chancellor, welcoming visitors for private meetings with Archbishop.
  • Managed incoming communications, directing calls and emails to appropriate parties.
  • Prepared documents, correspondence, and reports while maintaining an organized file system.
  • Oversaw purchasing of office supplies, requested licensure for Priests and Deacons, processed marriage documents.
  • Led Cemetery Department operations, orchestrating burials and funerals while managing correspondence with families.
  • Contributed to implementation of new database system for tracking burial sites in Cemetery Department.
  • Facilitated team training sessions on software programs and database systems.
  • Coordinated meeting schedules, took minutes, and updated Canadian Catholic Church Directory data.

Administrative Assistant / Office Manager

SEACOAST MARINE ELECTRONICS
Bayers, NS
12.2018 - 11.2020
  • Served as primary contact for customers, ensuring prompt assistance and resolution of inquiries.
  • Managed all accounting functions, including invoicing, billing, and accounts receivable/payable.
  • Provided secretarial support and coordinated scheduling for Commanding Officer and technicians.
  • Assisted in job quoting and equipment ordering, preparing necessary documentation.
  • Processed invoices upon completion of work to ensure timely billing.
  • Facilitated communication by managing emails and correspondence with vendors and clients.
  • Oversaw mail coordination and shipping/receiving operations for efficient logistics.
  • Maintained organized digital and manual filing systems for easy access to records.

Front Desk Staff / Key Holder

PROSPECT ROAD COMMUNITY CENTRE
Hatchet Lake, NS
11.2014 - 11.2018
  • Provided front-line customer service for Community Centre services.
  • Managed cash transactions, processed payments, prepared bank deposits, and balanced registers daily.
  • Executed various administrative tasks using software to update facility bookings.

Administrative Assistant & Office Manager

OUR LADY OF MOUNT CARMEL PARISH
Halifax, NS
01.2012 - 11.2018
  • Delivered administrative support to Parish Priest while directing religious education programs for youth ages 9-13.
  • Acted as primary contact for community services offered by parish, assisting visitors and parishioners.
  • Orchestrated daily calendar for Priest, scheduling events, meetings, funerals, baptisms, weddings, and masses.
  • Managed financial tasks including bill payments, weekly deposits tracking, and monthly bank statement reconciliation.
  • Recorded parishioner donations and generated tax receipts and T4s while maintaining accurate records of sacraments.
  • Recruited and trained volunteers, overseeing religious programs from registration through execution.
  • Administered youth ministry budget, tracked expenses, and submitted financial reports to finance committee.
  • Planned fundraisers such as food drives and sponsorships for children in developing nations.

Education

Administrative & Secretarial Program Diploma -

Cape Breton Business College, NS

Bank Teller Program Diploma -

Cape Breton Business College, NS

Skills

  • Administrative support and correspondence
  • Client relations
  • Data management
  • Project management
  • Workflow optimization
  • Billing and coding
  • Travel planning
  • Reception management
  • Expense reporting

References

  • Amber Macinnis, Owner and Operator, Co-Operators Insurance, Amber_Macinnis@cooperators.ca, 902-237-9047
  • Carolyn MacKay, Executive Assistant, CBCL Ltd, cmackay@cbcl.ca, 902-421-7241

Timeline

Administrative/Reception - CBCL ENGINEERING LIMITED
10.2023 - Current
Administrative Assistant to Chancellor - ARCHDIOCESE OF HALIFAX-YARMOUTH
12.2020 - 10.2023
Administrative Assistant / Office Manager - SEACOAST MARINE ELECTRONICS
12.2018 - 11.2020
Front Desk Staff / Key Holder - PROSPECT ROAD COMMUNITY CENTRE
11.2014 - 11.2018
Administrative Assistant & Office Manager - OUR LADY OF MOUNT CARMEL PARISH
01.2012 - 11.2018
Cape Breton Business College - Administrative & Secretarial Program Diploma,
Cape Breton Business College - Bank Teller Program Diploma,

Similar Profiles

CREATE PROFILE
SHELLY SHEBIBExecutive Assistant