SHELLEY SHARPEN
Burlington,ON
Summary
Driven by a proven track record in purchasing coordination and administrative excellence, I leveraged SAP/ERP expertise and exceptional negotiation skills at Emco Wheaton and other companies for their Purchasing needs, to secure significant cost savings. My adept relationship-building and efficient document management fostered streamlined operations and enhanced supplier collaboration, demonstrating a commitment to achieving impactful results. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
24
24
years of professional experience
Work History
Purchasing Coordinator
Great Lakes Scenic Studios
Burlington, ON
11.2015 - 05.2024
- Maintained complete documentation and records of all purchasing activities.
- Reviewed purchase orders for accuracy and compliance with company policies before approval, minimizing errors and potential disputes.
- Contacted each vendor and recorded information regarding price, availability and quality of products.
- Created purchase orders and had each signed by production managers.
- Enhanced procurement efficiency by streamlining purchasing processes and implementing cost-saving strategies.
- Developed strong relationships with key suppliers, fostering trust and collaboration that enabled successful negotiations.
- Negotiated favorable pricing with suppliers, resulting in significant annual savings for the company.
- Facilitated resolution of vendor disputes and discrepancies.
- Dealing with Vendors and co-workers through phone calls and emails
- Daily use of all Microsoft programs including Sage Accounting Software.
- Fast paced environment with a just in time purchasing program.
- Very limited inventory kept as the demands of the client / designers can vary hour to hour.
Administrative Executive
City Of Hamilton Public Health Services
Hamilton, ON
06.2009 - 05.2015
- Created and updated records and files to maintain document compliance.
- Handled confidential information with utmost discretion, ensuring sensitive data was protected from unauthorized access.
- Maintained a professional work environment by promptly addressing employee concerns or conflicts among team members.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations, up to 45 employees and 2 directors.
- Facilitated communication between departments, maintaining open lines of dialogue for better collaboration on projects.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Managed high-level executive calendars, prioritizing appointments and meetings to optimize time management.
- Organized company events and conferences, resulting in increased employee engagement and networking opportunities.
- Liaison between the Public and outside agencies with a pleasant manner through phone calls, emails and in person interactions.
- Daily use of all Microsoft programs
- Fast paced environment with the need of impeccable accuracies.
Purchasing / Reception
Emco Wheaton Usa
Oakville, ON
06.2000 - 03.2009
- Greeted guests at front desk and engaged in pleasant conversations while managing check-in process.
- Maintained organized and clean front office area to create professional and welcoming environment for visitors and employees.
- Managed high-volume phone calls, directing inquiries to appropriate personnel for prompt resolution.
- Handled incoming and outgoing package deliveries, working with vendors to complete special requests and track missing packages.
- Answered multi-line phone system and transferred callers to appropriate department or staff member.
- Handled assignments independently with good judgement and critical thinking skills.
- Spearheaded office supply inventory management, reducing costs by identifying necessary items before depletion occurred.
- Supported administrative tasks such as filing, data entry, and document preparation for more efficient office workflow.
- Maintained confidentiality of sensitive data to protect customer and business information.
- Maintained files and records by implementing effective filing systems that boosted efficiency and organization.
- Sorted and delivered mail and packages upon arrival to correct staff members and departments. Also handled logistics for the front office for packages and mailings.
- Ordered raw materials for production and worked with Procurement Manager to ensure deliveries to meet production needs.
- Daily use of Microsoft programs. Including SAP/ERP program for purchasing needs.
Education
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College
Oakville, ONSkills
- Purchasing Coordination, Price Comparison, Negotiations, Demand Forecasting, Supplier Evaluation, SAP/ERP Knowledge, JIT Purchasing, PMAC Purchasing Management, Partially completed at Sheridan College
- Customer Service, Time Management, Telephone Etiquette, Multi-line telephone systems, Verbal and written communication, Administrative and Organization Skills, Administrative Support, Document Control
- Sage Software and all up to date Microsoft programs, Consumables Replenishment, Database Administration, Mail handling, Basic accounting, Expense Reporting, Multi-Line Phone Systems
- Working knowledge of the following programs: ISCIS (Government database), PeopleSoft, JD Edwards SAP / ERP Program, Lan Knowledge AS400, Novell Software, Syspro Systems, Oracle, Accpac and Sage Software Basic Accounting Software General Ledger Reconciliation
- Typing Speed: 59 wpm, 98% accuracy, Data Entry: 10150 kph, 99% accuracy
Timeline
Purchasing Coordinator
Great Lakes Scenic Studios
11.2015 - 05.2024
Administrative Executive
City Of Hamilton Public Health Services
06.2009 - 05.2015
Purchasing / Reception
Emco Wheaton Usa
06.2000 - 03.2009
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College