Shelena VanDrew
Toronto,ONTARIO
Summary
To obtain a position where I can utilize my skills effectively and become part of a productive team.
Driven, committed professional with a proven record of exceeding expectations. Demonstrates strong motivation, organizational and planning skills. Possesses the flexibility required in today’s business environment.
Overview
24
24
years of professional experience
Work History
Executive Personal Assistant / Office Manager
Epstein Enterprises Inc
Toronto, ONTARIO
11.2020 - 06.2026
- Arrange travel and ensure passports, driver’s license, health cards, nexus cards etc. are up to date
- Vehicle insurance, house insurance, property insurance, jewelry insurance etc. – keeping all up to date
- Coordinate and manage calendars and meetings daily. Manage all personal matters regarding vehicles for maintenance, dinner reservations, arranging lunches, personal appointments for owner & his wife
- Simply accounting for owner’s personal bank accounts and finances. Pay all bills and keep all accounts balanced
- Company banking deposits, bill payments at bank, business transfers and personal banking for owner & his wife
- Creation and updates to investment binders and summary binders
- Coordinate company events and celebrations
- Order Office Supplies, keep stock up to keep office running smoothly
- Handle all ad hoc requests as requested
- Proficient with Microsoft, Outlook 365
- Working for an investment company
Practise Assistant
GJE LIMITED
Toronto, ONTARIO
05.2023 - 01.2026
- Mediation agreements, arbitration agreements, dealing directly with counsel and assistants, set up mediations, and invoicing.
- Set up zoom calls and meeting for Justice Epstein.
- Proficient in Outlook 365 and various meeting apps and google applications
- Working for an independent Mediator/Arbitrator
Personal Executive Assistant to President & Founder
THE PUR COMPANY
Toronto, ONTARIO
10.2019 - 06.2020
- Arrange travel and ensure passports, nexus cards etc. are always up to date
- Coordinate and manage calendars and meetings daily. Manage all personal matters regarding vehicles for maintenance, dinner reservations, arranging lunches, personal appointments etc.
- Town Hall meetings - coordinating, scheduling and taking minutes
- Prepare regular reports and assist with finances, expenses and reconciliations.
- Handle MLSE Season tickets
- Handle all ad hoc requests as requested
- Working for a innovative entrepreneurial company that has made simple substitutions to promote a healthier lifestyle - GUM, MINTS & POPCORN
- (PERMANENTLY LAID OFF DUE TO COVID)
Personal Executive Assistant
IKO INDUSTRIES LTD
Toronto, ONTARIO
09.2007 - 08.2019
- Support 3 generations of the founding family in all aspects of their personal lives including a small amount of their business
- Arrange travel and ensure passports, nexus cards etc. are always up to date
- Coordinate and manage calendars and meetings daily. Manage all personal matters for the family regarding their vehicles for maintenance, dinner reservations, arranging lunches, personal appointments etc.
- Prepare regular reports and assist with finances, expenses and reconciliations.
- Coordinate company events. Plan, execute, and follow through on dinners, lunches, annual golf tournaments, and annual holiday party. Help co-ordinate and plan family events, parties and weddings.
- Send out monies and oversee seven different family charities. Handle all personal donations made by all members of the family and tracking them for tax purposes
- Point of contact for American Express, Bell Canada etc.– handling of the accounts for the company
- Handle all ad hoc requests as requested
- Proficient with Microsoft, Outlook
- Worked for a global company that designs & manufactures roofing products in North America & globally
- Worked directly for the CEO/President of IKO and the President of Hove Street Properties.
Purchasing Agent/Accounts Payable
EWING FLAGPOLE CO INC
Scarborough, ONTARIO
06.2006 - 09.2007
- Purchasing and managing the purchases of all material needed for both Fabrication and Flagpole components, as well as everything needed to keep the company running. Deal directly with and meet with vendors, finding the best pricing for product required, and issuing Purchase Orders to keep track of orders. Complete Work Orders and Invoicing for all our international work provided to our customers
- Accounts Payable both Canadian and American. Large system with numerous vendors to pay and daily choosing and tracking how to pay and when to pay to keep everything running smoothly. All coordination of all big shipments, from getting quotes for freight shipments, to arranging all work with our customs brokers. All customs documentation, bills of ladings, and packing slips
- All work done on Business Vision Software. Also use Excel, Word, Access, and other parts of the Microsoft family
- Worked with a company in the design and manufacturing of Various Steel products and in the spinning and providing of Flagpoles to various customers worldwide.
- Worked directly for President and Vice President/owners of the Company
Office Manager/Administrative Assistant/Project Coordinator
IMACS, Inc.
Owings Mills, MD
05.2002 - 05.2006
- Project Coordinator on $3M City of Baltimore job. Responsible for all the subcontractors, their paperwork and making sure everything runs smoothly. Contact person for all correspondence, RFI’s and submittals to the city.
- All administrative work is required. Organize submittals and documentation for our projects. Provide customer satisfaction. Responsible for all office day-to-day operations and company and project organization. All filing, shipping and receiving. Accounts payable and receivable using QuickBooks
- Worked for a company that designs, builds and automates process control systems. They are a system integrator company.
- Worked directly for President and Vice President of the Company
Education
Veterinarian Assistant Certificate - High Honors
Stratford Career Institute
Washington DC, USA04.2002
Skills
Excellent Organizational Skills
Highly Motivated
Strong Customer Relation Skills
Goals Oriented
Conference & Event Planning
Team Player
Accuracy and attention to detail
Languages
English
Native or Bilingual
Interests
Fitness, yoga, Pilates, kickboxing, cycling, music, my dog, family, and reading
Timeline
Practise Assistant
GJE LIMITED
05.2023 - 01.2026
Executive Personal Assistant / Office Manager
Epstein Enterprises Inc
11.2020 - 06.2026
Personal Executive Assistant to President & Founder
THE PUR COMPANY
10.2019 - 06.2020
Personal Executive Assistant
IKO INDUSTRIES LTD
09.2007 - 08.2019
Purchasing Agent/Accounts Payable
EWING FLAGPOLE CO INC
06.2006 - 09.2007
Office Manager/Administrative Assistant/Project Coordinator
IMACS, Inc.
05.2002 - 05.2006
Veterinarian Assistant Certificate - High Honors
Stratford Career Institute