Sheila Woods
Edmonton,Alberta
Summary
Proactive, Administrative professional with over 20 years experience working in the Oil and Gas industry - Local and Remote locations
Overview
7
7
years of professional experience
Work History
LEMS Administrator
AirSwift Canada Keyera Group
Sherwood Park, AB, Canada
08.2023 - 12.2023
- Creating PO's from vendor invoices, entering information from OnBase programs to Maximo computer programs - Data Entry
- Matching received invoices with information listed in Accounting programs
- Entering hours for Labour/Equipment/Materials
- Creating spreadsheets for rates on various vendors
- Sending various invoices to project managers for increase approvals
- Communication with Buyers/Purchasers if invoices are needing other information.
Project Controller/Admin
Pioneer Truck Lines/TMEP
04.2022 - 11.2022
- Analyze progress against work schedules
- Coordinate schedules and manpower with scope of work
- Inputting Daily Progress Reports, Weights of Pipe Hauls, Hours for Field sta and Equipment
- Maintaining Safety Documents, Hazard ID cards
- Creating time sheets, Sign In/Out sheets, Daily Activity Reports, Material
- Tracking sheets, Weekly Statistics Reports.
Project Administrator
WoodPLC/CKPC
Fort Saskatchewan, AB, Canada
04.2019 - 01.2020
- Organize QC documents, upload and le in Sharepoint
- Locate and print new and existing blueprints and create/maintain binders
- Compiling daily progress reports, meeting minutes and distribute to Engineers and Project/Construction Managers
- Invoicing
- Taking meeting minutes
- Time Entry for QC and Engineers
- Assisting with HSE personnel with safety on-boarding documents and creating les.
Community and Metis Liason
SA Energy Group/Enbridge
Alberta/Manitoba
05.2018 - 11.2018
- Travelling to various indigenous communities throughout central/southern Manitoba to maintain relationships promoting work for Enbridge Spread 9 Replacement Line
- Act as a point of contact between partners
- Creating and maintaining information on spreadsheets after each call made to fill available positions
- Booking drug an alcohol tests and provide transportation if needed
- Performing Orientations and site safety meetings and ensuring that appropriate policies and procedures are in place before commencing with work
- Attending and taking part in daily Enbridge safety meetings representing all indigenous employees hired
- Providing employees with on going support to carry out responsibilities each day
- Help to resolve problems which may arise and to provide positive communication
Site Administrator
Sulzer ChemTech Canada Inc
Alberta/Saskatchewan
04.2017 - 11.2017
- Perform a variety of duties such as site specific documentation and reporting
- Creating spreadsheets to maintain course completions and competency evaluations for all employees
- Create PO's and requests that come from field operations
- Time keeping entry from field tickets after sign off from supervisors
- Attend morning safety meetings and project meetings/meeting minutes
- Manage file systems and calendars
- General data entry
- Coordinate delivery tracking and documentation with vendors
- General support for field supervisors and foremen/women
- Ensure overall office and surrounding areas are safe for visitors/workers and establish company safety policies and procedures.
- Order and keep storage area stocked of office supplies
Education
Common Safety Orientation, HSE Orientation, Oil Sands Environmental Orientation -
Energy Safety Canada
Edmonton, AB, Canada12.2022
Ongoing - Tax Preparation
Canadian Tax Academy
Edmonton, AB, Canada03-2021
Certificate - CSTS 2020
ACSA
Edmonton, AB11-2019
Certificate - Principles of Health And Safety Management
ACSA
Edmonton, AB05-2019
Certificate - WHIMIS 2015 - Train The Trainer
ACSA
Edmonton, AB05-2019
Certificate - Leadership For Safety Excellence
ACSA
Red Deer, AB04-2019
Certificate - Legislation Awareness
ACSA
Red Deer, AB04-2019
Certificate - OSSA
ACSA
Edmonton, AB06-2013
Bookkeeping/Small Business Office Certificate Program -
Red River College
Winnipeg, MB12.2002
Skills
- Material coding
- Prorated billing
- Ongoing services billing
- Completion billing
- Maintaining filing systems
- Recruiting / Onboarding
- Leading orientations
- Working with AFE #s/Work Orders / LEM's/Spreadsheets and Pivot tables
- Various computer programs: Indigitech Tansi, ADP, CraftWorks and CraftStream, SAP, JDE, Sage 50, Voyageur Oracle, SharePoint, Orissa, Camp Manager, Outlook, Adobe, Microsoft Word / Excel applications, Maximo
- Planning / high organizational skills
- Strong multi-tasking
- Time management abilities
- Working well under pressure
- Extensive experience with leading a team
- Operational and financial management of accounts
- Payroll (Union and Non-Union Employees)
- Data entry
- Performing Accounts Payables / Receivables duties
- Experience in various Human Resources functions
- Setting up services to site accounts
- Providing administrative support to site Project Managers, Superintendents, Foremen and the HSE team
Timeline
LEMS Administrator
AirSwift Canada Keyera Group
08.2023 - 12.2023
Project Controller/Admin
Pioneer Truck Lines/TMEP
04.2022 - 11.2022
Project Administrator
WoodPLC/CKPC
04.2019 - 01.2020
Community and Metis Liason
SA Energy Group/Enbridge
05.2018 - 11.2018
Site Administrator
Sulzer ChemTech Canada Inc
04.2017 - 11.2017
Common Safety Orientation, HSE Orientation, Oil Sands Environmental Orientation -
Energy Safety Canada
Ongoing - Tax Preparation
Canadian Tax Academy
Certificate - CSTS 2020
ACSA
Certificate - Principles of Health And Safety Management
ACSA
Certificate - WHIMIS 2015 - Train The Trainer
ACSA
Certificate - Leadership For Safety Excellence
ACSA
Certificate - Legislation Awareness
ACSA
Certificate - OSSA
ACSA
Bookkeeping/Small Business Office Certificate Program -
Red River College
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