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Summary
Overview
Work History
Education
Skills
Timeline
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Sheila Rudolph

Windsor Forks,NS

Work Preference

Job Search Status

Open to work
Desired start date: Open to discussion

Desired Job Title

Event CoordinatorFestival ManagerFestival CoordinatorParty Manager

Work Type

Full TimePart TimeContract WorkGig WorkConsultingVolunteerSeasonal Work

Location Preference

On-SiteRemoteHybrid
Location: Windsor Forks, NS
Open to relocation: Yes

Important To Me

Career advancementWork-life balanceFlexible work hoursPersonal development programsHealthcare benefitsWork from home optionPaid time offTeam Building / Company RetreatsPaid sick leave

Summary

Smart Event Planner equipped with problem-solving skills and customer service expertise to smoothly handle any issue. Delivers top-notch service to clients and innovates special events for diverse functions. Organized multitasker with high energy and attention to detail.

Overview

4
4
years of professional experience

Work History

Event Planner

Gutterfest
Windsor Forks, NS
07.2023 - Current
  • Coordinated logistics for multiple large-scale events, ensuring smooth operations.
  • Developed event themes and concepts to enhance attendee engagement and experience.
  • Managed vendor relationships, negotiating contracts and maintaining communication.
  • Collaborated with marketing teams to promote festival events through social media campaigns.
  • Oversaw budget allocations and monitored expenses related to festival operations.
  • Facilitated communication between stakeholders, ensuring alignment on event goals and plans.
  • Organized training sessions for volunteers to enhance service delivery during festivals.
  • Evaluated feedback from attendees to improve future festival planning and execution.
  • Managed ticket sales both before and during the event.
  • Created an online presence through social media outlets to promote the festival.
  • Maintained communication between all parties involved in the planning process.
  • Scheduled musical acts across multiple stages throughout the day.
  • Facilitated meetings between organizers and stakeholders prior to event launch.
  • Ensured compliance with local laws related to alcohol service at venues hosting live music performances.
  • Oversaw vendor compliance with health codes and regulations.
  • Coordinated with vendors to ensure proper setup of booths and displays.
  • Compiled post-event reports detailing total attendance figures, revenue earned.
  • Supervised volunteers throughout the duration of the event.
  • Planned and coordinated festival logistics, including scheduling, budgeting, staffing, and security.
  • Reviewed contracts with artists and performers prior to their performance times.
  • Ensured safety protocols were implemented to protect attendees and performers.
  • Supported audio and visual technicians during events.
  • Monitored donations received from patrons at various points onsite.
  • Resolved any issues that arose during festival operations in a timely manner.
  • Collaborated with local businesses to secure sponsorships for the event.
  • Ensured compliance with all health, safety, and legal requirements, minimizing risk and liability.
  • Liaised with clients to understand their vision and requirements, customizing events to meet their specific needs.
  • Coordinated logistics for international events, including travel arrangements, accommodations, and local regulations compliance.
  • Resolved unexpected issues and emergencies during events, maintaining poise and ensuring participant satisfaction.
  • Established and maintained relationships with key stakeholders, including vendors, sponsors, and community leaders.
  • Coordinated with sales and marketing teams to facilitate event sponsorships and partnerships, increasing event funding.
  • Conducted pre-event site visits, assessing venue suitability and identifying potential logistical challenges.
  • Managed event budgets, ensuring all events were delivered within financial constraints.
  • Implemented comprehensive marketing strategies, including social media, email campaigns, and print advertising to maximize event attendance.
  • Tracked and reported on key metrics post-event, including attendance, revenue, and participant feedback, to assess success and areas for improvement.
  • Utilized event management software to track registrations, payments, and attendee feedback for continuous improvement.
  • Facilitated post-event evaluations with clients and internal teams, gathering feedback to inform future event planning.
  • Managed inventory of event supplies and equipment, ensuring availability and condition for upcoming events.
  • Developed and maintained event timelines, ensuring all tasks were completed on schedule.
  • Implemented sustainability practices in event planning and execution, reducing environmental impact.
  • Coordinated and executed over XX large-scale events annually, including logistics, vendor management, and attendee experience.
  • Developed engaging content for event websites and social media channels, increasing online visibility and participation.
  • Worked with professional and trade associations to create memorable and successful events.
  • Created program activities, agendas and budgets based on client requirements.
  • Chose facilities, inspected spaces and planned set up and execution to exceed client expectation.
  • Designed contracts, collected fees, and booked venues for events.
  • Applied industry knowledge and personal expertise to customize meetings, conferences and conventions to specific standards.
  • Oversaw advanced event registration and day-of check-in to handle high volume of guests.
  • Drove growth in event management business by continuously researching and implementing improved strategies to exceed client expectations.
  • Organized guest support services for guests to meet accommodation, transportation and service needs.
  • Recruited sponsors for events and planned scope of involvement, financial tie-ins and promotional aspects for mutual benefit.
  • Supported accurate financial recordkeeping by closely checking bills and approving payments.

Event Coordinator

Avon Valley Lanes
Windsor Forks, NS
01.2023 - Current
  • Coordinated event logistics for corporate gatherings and private parties.
  • Managed vendor relationships to secure catering, entertainment, and supplies.
  • Developed event timelines to ensure smooth execution and guest satisfaction.
  • Collaborated with clients to identify their goals and expectations from the event.
  • Communicated with clients to understand their needs and preferences effectively.
  • Developed event themes and concepts to ensure successful execution of events.
  • Oversaw setup and breakdown of event spaces for various functions.
  • Provided on-site support during the day of the event including problem solving if necessary.
  • Ensured effective communication between vendors and suppliers before, during and after the event.
  • Managed logistics related to transportation, catering, entertainment, decorations for events.
  • Coordinated with media personnel such as photographers and videographers for capturing important moments during the event.
  • Analyzed data from previous events in order to improve future ones.
  • Developed promotional materials such as flyers, brochures or posters for marketing purposes prior to each event.
  • Collaborated with marketing on promotional materials for upcoming events.
  • Trained junior staff on event procedures and customer service standards.
  • Led site walk-through and meetings prior with staff to discuss checklists and delegate assignments.
  • Monitored budgeting process for each event to ensure cost efficiency.
  • Organized vendor contracts, negotiated fees, and ensured compliance with all regulations.
  • Sourced venues for events in accordance with client needs and preferences.
  • Worked closely with audio visual technicians and other technical personnel in setting up equipment at the venue.
  • Conducted post-event evaluations to measure success of each program against objectives set forth by clients.
  • Implemented safety protocols to ensure a secure environment during events.
  • Implemented sustainability practices in event planning and execution, reducing environmental impact.
  • Developed and maintained event timelines, ensuring all tasks were completed on schedule.
  • Tracked and reported on key metrics post-event, including attendance, revenue, and participant feedback, to assess success and areas for improvement.
  • Managed inventory of event supplies and equipment, ensuring availability and condition for upcoming events.
  • Tracked and reported on key metrics post-event, including attendance, revenue, and participant feedback, to assess success and areas for improvement.
  • Managed inventory of event supplies and equipment, ensuring availability and condition for upcoming events.

Event Planner

Self
Halifax, Nova Scotia
08.2022 - Current
  • Coordinated logistics for multiple large-scale events, ensuring smooth operations.
  • Developed event themes and concepts to enhance attendee engagement and experience.
  • Managed vendor relationships, negotiating contracts and maintaining communication.
  • Created detailed event timelines, outlining key tasks and deadlines for team members.
  • Oversaw on-site setup and breakdown of events, ensuring adherence to schedules.
  • Collaborated with marketing teams to promote events through various channels.
  • Provided exceptional customer service to clients, addressing inquiries and concerns promptly.
  • Trained junior staff in event planning processes and best practices for efficiency.
  • Assisted in the preparation of budgets and monitored expenses throughout the duration of an event.
  • Helped with end-to-end event planning process through meetings, walk-throughs and day-of execution.
  • Organized catering services by selecting menu items, negotiating prices, ordering food and beverages, setting up buffet areas.
  • Developed detailed event plans and timelines to ensure successful execution of events.
  • Collaborated with leadership and colleagues to coordinate staffing for each event.
  • Coordinated and managed vendors for events, ensuring all vendor requirements were met in a timely fashion.
  • Monitored guest satisfaction levels throughout the duration of an event.
  • Maintained accurate records related to attendance, budgeting, contracts.
  • Liaised between clients and company to verify contract fulfillment.
  • Provided technical support during events such as audio, visual equipment setup, operation and troubleshooting.
  • Managed social media accounts associated with company's events portfolio.
  • Developed relationships with vendors in order to secure discounts or special offers when possible.
  • Handled client questions and concerns via different communication channels to deliver exceptional customer service.
  • Researched industry trends to stay updated on latest innovations in event planning technology.
  • Initiated post-event evaluations to assess success levels of events.
  • Conducted onsite inspections prior to events to identify any potential issues or risks.
  • Reviewed invoices from vendors promptly upon receipt and processed payments accordingly.
  • Ensured that all fire safety regulations were followed during the event.
  • Led site walk-through and meetings prior with staff to discuss checklists and delegate assignments.
  • Tracked and reported on key metrics post-event, including attendance, revenue, and participant feedback, to assess success and areas for improvement.
  • Conducted pre-event site visits, assessing venue suitability and identifying potential logistical challenges.
  • Developed and maintained event timelines, ensuring all tasks were completed on schedule.
  • Implemented comprehensive marketing strategies, including social media, email campaigns, and print advertising to maximize event attendance.
  • Resolved unexpected issues and emergencies during events, maintaining poise and ensuring participant satisfaction.
  • Facilitated post-event evaluations with clients and internal teams, gathering feedback to inform future event planning.
  • Coordinated and executed over XX large-scale events annually, including logistics, vendor management, and attendee experience.
  • Developed engaging content for event websites and social media channels, increasing online visibility and participation.
  • Implemented sustainability practices in event planning and execution, reducing environmental impact.
  • Coordinated with sales and marketing teams to facilitate event sponsorships and partnerships, increasing event funding.
  • Managed on-site event staff and volunteers, providing training and supervision to ensure high levels of service.
  • Established and maintained relationships with key stakeholders, including vendors, sponsors, and community leaders.
  • Utilized event management software to track registrations, payments, and attendee feedback for continuous improvement.
  • Negotiated contracts with venues, caterers, and entertainment providers to secure favorable terms and pricing.
  • Coordinated logistics for international events, including travel arrangements, accommodations, and local regulations compliance.
  • Managed inventory of event supplies and equipment, ensuring availability and condition for upcoming events.
  • Designed event themes and coordinated decorations, audio and visual equipment, and promotional materials to enhance event atmosphere.
  • Drove growth in event management business by continuously researching and implementing improved strategies to exceed client expectations.
  • Created program activities, agendas and budgets based on client requirements.
  • Chose facilities, inspected spaces and planned set up and execution to exceed client expectation.
  • Followed local regulations for events and obtained necessary permits.
  • Designed contracts, collected fees, and booked venues for events.
  • Organized guest support services for guests to meet accommodation, transportation and service needs.
  • Recruited sponsors for events and planned scope of involvement, financial tie-ins and promotional aspects for mutual benefit.
  • Oversaw advanced event registration and day-of check-in to handle high volume of guests.
  • Implemented promotional strategies to maximize conference and convention attendees.
  • Supported accurate financial recordkeeping by closely checking bills and approving payments.

Education

Extended Studies

NSCAD
01.2019 - 04.2019

Queen Elizabeth High School
Halifax, Nova Scotia

Skills

  • Event planning
  • Event logistics
  • Logistics management
  • Vendor management
  • Vendor negotiation
  • Vendor sourcing
  • Budget oversight
  • Budget management
  • Budget development
  • Expense tracking
  • Revenue generation
  • Sponsorship acquisition
  • Sponsorship development
  • Fundraising
  • Event marketing
  • Locating venues
  • Social media strategy
  • Media relations
  • Client relationship management
  • Client relationship development
  • Communication skills
  • Team coordination
  • Guest management
  • Guest services
  • Schedule management
  • Event scheduling
  • Detail orientation
  • Onsite execution
  • Room setup and breakdown
  • Audio-visual setup
  • Technical production
  • Stage management
  • Entertainment booking
  • Coordinate exhibits
  • Hospitality management
  • Special events planning
  • Corporate events planning
  • New business development
  • Project management
  • Issue resolution
  • Dispute resolution
  • Decision-making
  • Data analysis
  • Inventory control
  • Records management
  • Record keeping
  • Database oversight
  • Operations oversight
  • Volunteer management
  • Event design creativity
  • Accessibility planning
  • Locating venues
  • Negotiating contracts
  • Contract execution
  • Managing events start to finish
  • Organizing guest support services
  • Tracking key metrics
  • Facilitating post-event evaluations
  • Implementing sustainability practices
  • Researching industry trends
  • Multitasking and organization
  • Networking development
  • Communication skills
  • Detail orientation
  • Customer service
  • Events planning trends
  • Financial management

Timeline

Event Planner

Gutterfest
07.2023 - Current

Event Coordinator

Avon Valley Lanes
01.2023 - Current

Event Planner

Self
08.2022 - Current

Extended Studies

NSCAD
01.2019 - 04.2019

Queen Elizabeth High School

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Sheila Rudolph