Sheila Price

Receives general supervision from the Auditor-Controller. Exercises no direct supervision of staff. May exercise technical and functional supervision over lower-level and support staff.

CLASS CHARACTERISTICS
Payroll Technician I: This is the entry-level class in this series. Incumbents initially are given detailed supervision in learning the techniques related to payroll and financial and statistical reporting. As experience is gained, assignments become more varied, complex, and difficult and close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

Payroll Technician II: This is the fully competent level class in this series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Incumbents may assume specialized responsibility for a particular function within the class. This class is distinguished from the Senior Payroll Clerk in that the latter provides technical and functional direction to lower-level support staff, is responsible for more complex reporting requirements and provides intra-department coordination.

Senior Payroll Technician: This is the senior level class in this payroll technician series. Positions in this class perform the most complex and advanced duties in payroll and financial and statistical reporting. This position provides day-to-day management of payroll services and has developed specific knowledge of the county’s memoranda of understanding, personnel policies and procedures and applies this knowledge to the payroll function. Incumbents work with a high level of independence within their area(s) of expertise while providing para-professional support and completing complex clerical assignments. Incumbents may provide lead direction and training of lower-level staff. This class is distinguished from Payroll Technician I/II by the scope of supervision and intra-department coordination and by the complexity of reporting requirements. Carries out functions in a confidential capacity as defined in the Meyers-Milias Brown Act.

The positions in the Payroll Clerk class series are flexibly staffed and positions at the h level are normally filled by advancement from the lower-level based on department need after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.

Examples of Duties

(Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Payroll Technician I/II

• Performs and processes the County and Special District bi-weekly payroll including but not limited to pay sheets, timecards, warrants, electronic deposits, and departmental reports.
• Prepares and calculates monthly US Department of Labor Report.
• Prepares and maintains department PERS relief and retiree schedules and applies the 1,000 and 960 hour rules respectively.
• Reviews timecards for accuracy and completeness; supervises the inputting and balancing of information from timecards into the County’s payroll processing system.
• Processes direct deposits and various payroll deductions; disperses such funds to various organizations as required and requested.
• Calculates and prepares federal and state payroll tax deposits.
• Calculates and prepares cash-outs and pay-offs as requested.
• Prepares reconciliation reports to balance payroll.
• Maintains accurate and up-to-date records of employee leave and time bank donations.
• Processes payroll adjustments as needed.
• Prepares monthly payroll journal entries.
• Performs technical, financial or statistical record keeping.
• Prepares period and special reports for the County, County Special Districts, State and Federal agencies.
• Completes special projects as assigned.
• Receives and responds to inquiries, requests, and complaints from departments, County employees, and the public regarding payroll policies and procedures.
• Provides general clerical work as required including but not limited to preparing correspondence, memoranda, and reports, completing forms, copying and filing documents, entering computer data, generating computer reports and spreadsheets, answering the telephone, etc.
• Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment, and multi-line telephones.
• Performs related work as required.

Senior Payroll Technician (In addition to the above)

• Establishes and maintain employee payroll records.
• Establishes and maintain payroll tables including but not limited to earning codes, general deduction codes, and withholding table.
• Prepares annual reports including but not limited to Federal W-2’s, W-3’s and State DE 7.
• Prepares and calculates quarterly reports including but not limited to State Multiple Worksite, Federal 941 and State DE6.
• Prepares and calculates monthly US Department of Labor Report.
• May provide work direction to lower-level staff.

• Assisted customers in locating products throughout the store.
• Maintained a clean and organized sales floor environment.
• Handled customer inquiries and resolved issues promptly and professionally.
• Helped customers find specific products, answered questions, and offered product advice.

• Managed job cost tracking for various construction projects.
• Reviewed invoices for accuracy and compliance with project budgets.
• Collaborated with project managers to gather cost-related data.
• Prepared detailed reports on labor, materials, and overhead costs.
• Analyzed variances between budgeted and actual costs monthly.
• Coordinated with accounting personnel to ensure accuracy between accounts payable and receivable and job cost tracking system.
• Prepared reports summarizing financial status of projects on a regular basis.
• Generated daily, weekly, monthly, quarterly financial statements and reports as required by management team.
• Monitored and updated job costing system with changes in labor, material, overhead costs.

• Process payroll for all employees accurately and timely.
• Maintain employee records in payroll systems effectively.
• Resolve payroll discrepancies through investigation and communication.
• Prepare payroll reports for management review weekly.
• Train new staff on payroll procedures and software usage.
• Resolved discrepancies between payroll records and employee inquiries.
• Provided information by answering employee questions about payroll-related matters.
• Performed administrative tasks such as filing, copying, scanning. for the Payroll Department.
• Updated employee profiles with changes in job titles or salaries as required.
• Managed electronic timekeeping systems or manually collected and reviewed timesheets.
• Audited, reviewed and compiled payroll reports, records and related summaries.
• Prepared monthly reports on payroll costs for management review.
• Managed payroll for employees at different locations.
• Verified employee hours worked against timesheets provided by supervisors.
• Processed payroll information including salary, deductions, bonuses and vacation time for over 500 employees.
• Enforced payroll-related policies, procedures, and regulations to adhere to changing company and governmental standards.
• Processed employee rehires, transfers, terminations and withholdings.
• Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
• Onboarded new employees in time reporting and payroll systems.
• Processed off-cycle payments accurately within specified deadlines.
• Calculated and applied wage garnishments.
• Coordinated child support deductions and distributed wage assignments.
• Voided checks and issued stop payment orders to correct payroll discrepancies.
• Processed wage garnishments, child support orders, and other involuntary deductions accurately.

• Managed daily office operations and maintained a productive work environment.
• Coordinated communication between staff, clients, and vendors effectively.
• Supervised office staff and delegated tasks to ensure workflow efficiency.
• Maintained accurate records of office supplies and equipment inventory.
• Facilitated employee onboarding and training for new hires consistently.
• Maintained filing system for records, correspondence and other documents.
• Answered phone calls, responded to emails, routed mail and coordinated courier services.
• Managed office inventory and placed new supply orders.
• Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
• Monitored payments due from clients and promptly contacted clients with past due payments.
• Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
• Ordered supplies and equipment to maintain adequate inventory levels.
• Performed general bookkeeping duties such as reconciling bank statements and creating journal entries.
• Managed office budget to handle inventory, postage and vendor services.
• Coded and entered daily invoices with in-house accounting software.
• Provided training to new hires on office policies and procedures.
• Maintained confidential records relating to personnel matters.
• Assisted in recruiting, onboarding and training new employees.
• Computed balances, totals or commissions to support accounting team.

• Process payroll for all employees accurately and timely.
• Maintain employee records in payroll systems effectively.
• Resolve payroll discrepancies through investigation and communication.
• Prepare payroll reports for management review weekly.
• Train new staff on payroll procedures and software usage.
• Resolved discrepancies between payroll records and employee inquiries.
• Provided information by answering employee questions about payroll-related matters.
• Performed administrative tasks such as filing, copying, scanning. for the Payroll Department.
• Updated employee profiles with changes in job titles or salaries as required.
• Managed electronic timekeeping systems or manually collected and reviewed timesheets.
• Audited, reviewed and compiled payroll reports, records and related summaries.
• Prepared monthly reports on payroll costs for management review.
• Managed payroll for employees at different locations.
• Verified employee hours worked against timesheets provided by supervisors.
• Processed payroll information including salary, deductions, bonuses and vacation time for over 500 employees.
• Processed employee rehires, transfers, terminations and withholdings.
• Reviewed wage garnishments and court orders to ensure compliance with legal requirements.
• Onboarded new employees in time reporting and payroll systems.
• Administered and calculated withholding and deductions associated with net earnings.
• Processed off-cycle payments accurately within specified deadlines.
• Calculated and applied wage garnishments.
• Collaborated with accounting personnel to reconcile accounts related to payroll activities each month.
• Coordinated child support deductions and distributed wage assignments.
• Voided checks and issued stop payment orders to correct payroll discrepancies.
• Processed wage garnishments, child support orders, and other involuntary deductions accurately.
• Ensured accurate calculation of wages, overtime, and deductions to maintain payroll accuracy.
• Managed direct deposit setup and adjustments for all employees.
• Resolved payroll discrepancies and employee payroll queries promptly.
• Coordinated with external auditors during annual audits to provide necessary payroll documentation and explanations.