Sheila Johnson
Chatsworth
Summary
Detail-oriented executive assistant with extensive experience supporting C-suite executives in Fortune 500 companies. Proficient in managing complex global calendars and coordinating comprehensive travel logistics to enhance productivity. Recognized for strong problem-solving skills, effective communication, and meticulous attention to detail.
Overview
21
21
years of professional experience
Work History
Executive Assistant
TCW Financial
Los Angeles
01.2025 - Current
- Managed calendars for executives across global time zones with precision.
- Coordinated domestic and international travel, including logistics for ground, air, lodging, and meetings.
- Facilitated executive meetings with brokers, clients, and California leadership, fostering effective communication and collaboration.
- Delivered comprehensive administrative support to generalist and traders in fixed income group, enhancing operational efficiency.
- Streamlined reconciliation of monthly expenses for leadership team and department personnel, ensuring accuracy and timely reporting.
- Maintained strict attention to detail while remaining highly organized.
- Collaborated constructively with other executive assistants on domestic and global initiatives.
- Ensured compliance with FCC laws and maintained confidentiality for all client interactions.
Executive Assistant
Charter Communications, Inc.
El Segundo
06.2015 - 07.2024
- Managed strategic calendars for executives across four time zones, ensuring seamless scheduling.
- Coordinated domestic and international travel logistics, optimizing schedules for air, ground, and lodging arrangements.
- Planned and executed leadership off-site meetings, including site inspections, vendor negotiations, and logistics coordination to facilitate effective gatherings.
- Delivered comprehensive administrative support to senior executives and directors of business planning.
- Engaged proactively with leadership and support personnel on projects, providing regular status updates.
- Managed office equipment procurement and tracked software and facilities requests for new hires, ensuring smooth onboarding.
- Reconciled monthly expenses for the leadership team, maintaining accuracy in financial reporting.
- Researched gifts and coordinated catering for annual employee appreciation events serving over 4,000 employees.
Executive Assistant
Guitar Center, Inc.
Westlake Village
06.2005 - 06.2015
- Provided administrative support to three executive vice presidents and backed up CEO, CFO, COO, and general counsel.
- Maintained calendar management for all executives’ appointments in a fast-paced environment.
- Managed screening and prioritization of phone calls, emails, and correspondence.
- Coordinated extensive international and domestic travel planning, securing necessary documentation and researching global business customs.
- Coordinated trade show registration and travel logistics for groups of 50-100 employees, ensuring smooth participation.
- Organized board meeting logistics, including document preparation, transportation arrangements, and venue research for meetings and dinners.
- Identified and assessed locations for executive off-sites, providing on-site event support to facilitate successful gatherings.
- Submitted and tracked IT mobile requests, ID badges, hardware/software requests, and facilities requests for over 100 corporate team members.
Education
Associate of Applied Science - Paralegal Studies
Kaplan University
06-2015
Skills
- Project management
- Schedule management
- Email management
- Meeting planning
- Travel management
- Expense reporting
- Invoice processing
- Event planning
- Presentation development
- Contract management
- Marketing coordination
- Web-based research
- Microsoft Office Suite
- Time zone management
- Networking
- Medical terminology
- California notary public
- California notary public
Timeline
Executive Assistant
TCW Financial
01.2025 - Current
Executive Assistant
Charter Communications, Inc.
06.2015 - 07.2024
Executive Assistant
Guitar Center, Inc.
06.2005 - 06.2015
Associate of Applied Science - Paralegal Studies
Kaplan University