Summary
Overview
Work History
Education
Skills
Timeline
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Shedella Smith

San Clemente,CA

Summary

Professional administrative expert equipped to support academic leadership with high standards and results-oriented mindset. Skilled in managing schedules, coordinating events, and maintaining clear communication channels to ensure efficient operations. Valued team player known for adaptability and commitment to achieving team goals while providing reliable support. Highly organized with strong attention to detail and excellent problem-solving abilities.

Overview

6
6
years of professional experience

Work History

Assistant Property Manager

Talega Swim & Athletic Club
05.2024 - 10.2024
  • Managed scheduling, tenant support, and front-office operations for a high-volume residential community serving 12,500 residents.
  • Coordinated move-ins and move-outs, ensuring smooth transitions for both tenants and property management team.
  • Reconciled maintenance billing and vendor expenses, producing timely, accurate tracking reports for leadership.
  • Created weekly/monthly executive summaries of resident issues, vendor performance, and financial snapshots.
  • Organized VIP resident events in collaboration with management, overseeing budgets, bookings, and hospitality details.

Events & Administrative Coordinator

Laguna Treatment Center
09.2023 - 05.2024
  • Administered the logistics for internal programming, including cross-functional meeting prep, calendar management, and follow-up documentation for 20 events per month.
  • Facilitated smooth day-to-day operations by anticipating needs, proactively addressing potential issues, and efficiently resolving problems as they arose.
  • Collaborated with clinical and operations teams to ensure seamless delivery of services, including therapeutic workshops and compliance training.
  • Built attendance tracking tools and monthly reports that informed resource allocation and participation trends.
  • Supported on-site vendors, facilitators, and stakeholders with pre-arrival communications, set-up logistics, and payment tracking.

Lifestyle Events & Admin Director

Homecoming at Terra Vista
01.2020 - 07.2023
  • Oversaw all planning, financial tracking, and administrative execution of 90+ annual programs, including senior leadership meetings and community-wide events.
  • Managed budgets effectively to ensure optimal use of resources while maintaining financial stability.
  • Developed calendar workflows and program templates that streamlined approval processes and reduced redundant communications.
  • Managed multiple program budgets simultaneously, including vendor contracts, service invoices, and post-event reconciliation.
  • Negotiated favorable contracts with vendors for reduced costs and improved service quality.
  • Supported internal committees with agenda preparation, scheduling, and post-meeting documentation.

Administrative Assistant to the Dean (Science School)

Keck Graduate Institute
08.2018 - 02.2019
  • Supported Dean and faculty in day-to-day administrative operations, including meeting scheduling, communications, and calendar management.
  • Reduced errors in reporting by meticulously proofreading documents before submission or distribution to relevant parties.
  • Prepared agenda packets, minutes, and follow-up action items for executive committee meetings; maintained detailed records in accordance with university policies.
  • Managed travel logistics and reimbursements for faculty, visiting lecturers, and leadership team.
  • Assisted in the review and reconciliation of departmental expenses, purchase orders, and monthly financial reports.
  • Served as liaison between Dean's Office and administrative units, resolving scheduling, budget, and personnel inquiries.
  • Managed filing system, entered data and completed other clerical tasks.

Education

Bachelor of Arts - Psychology

Chicago State University
Chicago, IL
05-2018

Associate of Arts -

Riverside City College
Riverside, CA
05-2016

Skills

  • Strong organization
  • Meeting scheduling
  • Calendar management
  • Expense reporting
  • Travel arrangements
  • Critical thinking
  • Computer skills
  • Dedicated team player
  • Data collection

Timeline

Assistant Property Manager

Talega Swim & Athletic Club
05.2024 - 10.2024

Events & Administrative Coordinator

Laguna Treatment Center
09.2023 - 05.2024

Lifestyle Events & Admin Director

Homecoming at Terra Vista
01.2020 - 07.2023

Administrative Assistant to the Dean (Science School)

Keck Graduate Institute
08.2018 - 02.2019

Bachelor of Arts - Psychology

Chicago State University

Associate of Arts -

Riverside City College

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Shedella Smith