SHAYNA MURRAY

Responsibilities:

• Member and Candidate Support
• Respond to inquiries from members, candidates and interns and provide assistance and guidance as needed on registration and licensing issues.
• Support and guide candidates from all streams (provincial, interprovincial and international) through the registration process, including securing assessment placements for candidates as required.
• Review and process all applications for membership ensuring all requirements have been met.
• Develop, review and make improvements and updates to procedures and work standards related to registration and licensing while adhering to policy, bylaw and Act requirements.
• Schedule and administer the Jurisprudence Exam for all candidates
• Create communications for members and candidates to provide information and updates and ensure relevant information on the website is also up to date and relevant.
• Create invoices and track and process payments for various fees and discipline matters.

Database Administration

• Create and maintain profiles for all candidates and interns ensuring accuracy
• Provide statistics and other reports from the database for both internal and external needs.
• Work with database provider in suggesting and implementing updates, changes and improvements.
• Managed high volumes of daily registrations, ensuring accurate data entry and prompt processing.
• Handled sensitive personal information with discretion, adhering to strict confidentiality protocols at all times.
• Monitored online registration platforms regularly to identify potential technical issues or areas for improvement swiftly.

Responsibilities:

Board and Committee Support

• Coordinate meetings, travel and accommodations for Board and Committees
• Recording secretary for Board and Committees
• Provide other support for Board and Committees as needed
• Organize and support Annual meetings and Board retreats

Executive Support

• Assist with travel arrangements for Executive
• Compose, proof and edit documents for Executive
• Recording secretary for Executive meetings
• Other support as needed
• Direct Report for Executive Admin Assistant
• Manage the head office reception/administration assistant

Other responsibilities:

• Manage member recognition program
• Manage employee licensing database
• Claims processing
• Records management
• General office and office management procedures
• Special projects

Responsibilities:

Council and Committee Support

• Preparation and distribution of Council meeting packages
• Coordinate meetings, travel and accommodations for Council and Committees
• Recording secretary for Council
• Provide other support for Council and Committees as needed
• Participate in strategic planning and Board training
• Organize and support Annual meetings and Board retreats

Executive Director Support

• Coordinate travel arrangements for Executive Director
• Compose, proof and edit documents for the Executive Director
• Assist Executive Director in developing and maintaining budget and managing cash flows
• Compile statistical and other reports for Executive Director
• Other support as needed
• Financial Management
• Manage payroll and benefits of office staff
• Manage all bookkeeping functions of the office including, accounts payable and receivable, deposits, expense claims, computerized accounting entries
• Work with the appointed accounting firm to complete the annual audit
• Supervision of Administrative Support Staff
• Licensing and Registration Support
• Events Management
• Records Management
• Design and publish member newsletter, annual report and association brochures
• Facility Management
• Membership Support
• General Office Procedures
• Special Projects

Responsibilities:

• Board and Committee Support
• Preparation and distribution of Board meeting packages
• Coordinate meetings, travel and accommodations for Board and Committees
• Recording secretary for Board
• Provide other support for Board and Committees as needed

Executive Support

• Compose, proof and edit documents for the CEO and CFO
• Assist CFO in maintaining budget and managing cash flows
• Compile statistical and other reports for Executive
• Other support as needed
• Financial Management
• Manage payroll and benefits of both office and seasonal staff
• Manage all bookkeeping functions of the office including, accounts payable and receivable, deposits, expense claims, computerized accounting entries
• Records Management
• Facility Management
• General Office Procedures
• Special Projects

Responsibilities:

• Bookkeeping for a wide range of clients
• Accounts payable
• Accounts receivable
• Payroll
• Bank reconciliations
• Federal and provincial remittances
• Assemble and distribute personal tax returns
• Reception and customer relations
• Maintain office supplies and equipment
• Manage complex filing system
• Preparation and distribution of confidential, time sensitive documents