Hi, I’m
Shayesteh Majdnia
Edmonton,AB
Summary
Career Summary: Highly organized and detail-oriented Executive Assistant with over 28 years of experience providing thorough and skillful administrative support to senior executives. Dedicated and focused, able to prioritize and complete multiple tasks, and follow through to achieve project goals. An independent and self-motivated professional with excellent research and writing skills, capable of building positive relationships with clients and colleagues at all organizational levels. Proficient in MS Word, Excel, PowerPoint, Access, SAP, and Oracle. Possesses in-depth knowledge of administrative duties, clerical procedures, and office systems. Skilled in scheduling events and managing calendars. Demonstrates analytical and critical thinking skills, takes initiative, and executes administrative duties flawlessly. Strong teamwork skills and ability to work under stress. Proficient in operating office equipment such as fax machines and photocopiers. Passionate about working in a fast-paced and result-oriented environment.
Overview
32
years of professional experience
Work History
Miquelon Meter Services
HR Advisor and Executive Assistant
12.2018 - Current
Job overview
- Advise and support managers and employees on various HR matters, including performance management, employee relations, and talent acquisition
- Conduct investigations into employee complaints and grievances, ensuring fair and objective resolutions
- Collaborate with managers to develop and implement performance improvement plans
- Manage the recruitment and selection process, including job postings, resume screening, interviews, and offer negotiations
- Conduct new employee onboarding and orientation programs, ensuring a smooth integration into the organization
- Coordinate employee training and development activities, identifying needs and recommending appropriate programs
- Maintain accurate and up-to-date employee records, ensuring confidentiality and data privacy
- Stay current with industry trends and changes in employment laws to ensure HR practices are up to date
- Manage the administration and communication of employee benefits programs, including health insurance, retirement plans, and wellness initiatives
- Provide guidance and support to employees regarding benefits eligibility, plan options, and claims inquiries
- Conduct benefits orientations for new hires and facilitate open enrollment processes
- Collaborate with benefits vendors and brokers to negotiate plan renewals and review cost effectiveness
- Analyze benefits data, trends, and utilization to identify areas for improvement and cost savings
- Conduct benchmarking and competitive analysis to ensure benefits offerings remain competitive and aligned with industry standards
- Develop and deliver benefits-related trainings and presentations to employees and managers.
KBR Industrial Canada Co Ltd
Facilities Supervisor and Executive Assistant to Senior Vice President
03.2012 - 12.2018
Job overview
- Provided administrative and secretarial support to Senior Vice President, Canadian Operations
- Assisted six directors and managers with administrative and secretarial tasks
- Supported general business operations through administrative activities
- Compiled business proposals and provided administrative support to the proposal group
- Ensured smooth operations of KBR Industrial Main office facilities
- Coordinated high-level conference calls, board and management meetings, special events, and travel arrangements for top executives
- Updated and maintained SVP's calendar and assisted managers with special projects, including building renovations and office moves
- Trained and led student employees and lower-graded staff as required
- Acted as a liaison, maintaining open lines of communication among senior executives, middle management, and administrative staff.
Alta Steel
HR Assistant
01.2008 - 03.2012
Job overview
- Provided full administrative support to the Human Resources Department
- Organized company social functions, such as Christmas parties, Corporate Challenge events, and company-wide breakfasts and lunches
- Ordered and organized the delivery of office furniture and supplies for multiple departments
- Managed coveralls and tracked coverall usage and cleaning for all union members
- Handled paperwork and tracked off-site storage for business documents using Iron Mountain
- Managed the shipping of business documents via FedEx and DHL
- Received visitors and answered queries in person and by phone
- Supported the needs of multiple departments.
Kuwait News Agency
Executive Assistant
01.1992 - 01.2006
Job overview
- Accumulated over 12 years of solid experience in the news media
- Demonstrated excellent news writing and editorial skills
- Exhibited uncommon ability to analyze and interpret information
- Showcased excellent live reporting skills
- Maintained strong ideals of journalistic excellence
- Thrived under constant deadline pressure
- Interacted, coordinated, and collaborated with co-workers and public contacts effectively.
Education
UAE
Office Management Diploma
Skills
- Microsoft Office Suite (Word, Excel, PowerPoint)
- Adobe Acrobat
- SAP
- Sage
- ECI (Job BOSS )
Timeline
HR Advisor and Executive Assistant
Miquelon Meter Services
12.2018 - Current
Facilities Supervisor and Executive Assistant to Senior Vice President
KBR Industrial Canada Co Ltd
03.2012 - 12.2018
HR Assistant
Alta Steel
01.2008 - 03.2012
Executive Assistant
Kuwait News Agency
01.1992 - 01.2006
UAE
Office Management Diploma
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