Summary
Overview
Work History
Education
Skills
Timeline
Generic

Shawna Boily

9102 133 Ave. Peace River,Canada

Summary

Seeking a challenging career where I can utilize my previous experience to improve my skills and support my team to grow. To contribute in the most effective manner by being a key effective team player with unlimited loyalty and commitment. Eager to bring my experience and knowledge to a Company where I can continue to excel and grow.

Overview

22
22
years of professional experience

Work History

Bookkeeper

Whitty Automotive Service Ltd.
03.2023 - Current
  • Maintain Field Maintenance Tickets on a daily basis
  • Complete month end reports for Obsidian
  • Established QuickBooks accounting system to reflect accurate financial records.
  • Maintain invoices and expenses on a bi-weekly basis
  • Manage accounts payable and receivable activities
  • Complete monthly bank and credit card reconciliations
  • Track and maintain all Revenue Canada, GST, Remittance Regulations and payments
  • Process payroll on a bi-weekly basis
  • Process ROE's and T4's
  • Reconciled and corrected issues with financial records.
  • Prepare financials and support year-end closing procedures , enter adjusting Journal Entries as required
  • Implemented a more efficient filing system for financial documents, improving accessibility and organization.
  • Overlook all insurance documents, changes and renewals for each aspect of the Business

Administrative and Finance Assistant

Art Soucy Mechanical Ltd
08.2018 - 02.2025
  • Answered phone, directed calls, greeted customers
  • Created, maintained and oversaw work orders from start to finish, including final invoicing to customers
  • Create inventory system, oversaw inventory management, maintaining optimal supply levels while minimizing waste and unnecessary expenses.
  • Maintained confidentiality of customer and employee information
  • Processed daily vendor invoices in Quickbooks
  • Assisted with all AR and AP inquiries
  • Received and processed customer payments
  • Completed month end reports
  • Assisted with processing payroll, excluding completing EFT process
  • Completed all shipping and receiving tasks, inc. creating weigh bills, receiving all parts, dispersing parts to proper techs
  • Maintained office supplies
  • Ordered parts for all repairs

Bookkeeper

Keddie Insurance Services Ltd.
07.2013 - 03.2021
  • Maintained and processed all payables and receivables on bi-weekly basis
  • Prepared monthly bank and credit card reconciliations to ensure accurate representation of company's financial position.
  • Prepare year end files for Accountant, complete year end adjusting entries
  • Review and revise tenant lease agreements on a yearly basis
  • Complete Quarterly Reports and Triple Net Invoices for all tenants

Bookkeeper

Falcon Fire & Safety
03.2017 - 11.2020
  • Assist with setting up new Business with Quickbooks Program
  • Maintained and processed all payables and receivables on bi-weekly basis
  • Prepared monthly bank and credit card reconciliations to ensure accurate representation of company's financial position
  • Prepare year end files for Accountant, complete year end adjusting entries
  • Implemented and maintained an efficient filing system for financial documents, customer files and reports

Administrative Assistant Accounts Payable

Holy Family Catholic Regional Division #37
02.2016 - 06.2017
  • Covering a 1 year maternity leave
  • Provide Administrative Support for all Central Office Staff
  • Answer multi line phone system, route calls, greet and direct all incoming visitors, receive and redirect all incoming mail, send out mail and packages
  • File documents/correspondence in Docushare
  • Coordinated and set up Auditorium, Boardroom and other bookings either internal or external for the Conference Centre
  • Manage and maintain supplies for Division office
  • Oversaw the Accounts Payable duties for 6 months
  • Post all invoices for payment, for vendors and all expense claims and reimbursements for Division employees
  • Post all incoming monies and complete regular deposits
  • Reconciled statements, assisted with vendor inquires on invoices, statements
  • Processed all cheque and eft runs on a weekly basis
  • Processed authorized purchase requisitions into purchase orders
  • Reviewed and processed all HFCRD staff monthly Visa Transactions
  • Provided support to all office managers and support staff regarding financial matters

Administrative Assistant

Northern Lakes College
08.2014 - 02.2016
  • Provide Administrative support for all programs faculty / staff / visitors / students that are involved or associated with the College
  • Assist and provide information to students for enrolling into Academic Upgrading/Career Programs/Continuing Education Courses
  • Prepare / order inventory and distribute course materials and resources as needed for all programs but mainly for Academic Upgrading
  • Co-ordinate / receive and Invigilate exams for internal / external programs
  • Assist and complete internal and external room bookings / take payments / complete daily remittance reports
  • Assist the Admin Specialists/Program Advisors in regards to student information and following up on paperwork
  • Complete regular Administrative / Reception duties on a daily basis
  • Take payments and complete daily / weekly remittance

Accounting Department / Administrative Assistant

Best Truck Service and Automotive Ltd.
09.2013 - 05.2014
  • Using the ADP accounting system, entered all Accounts Payable and Receivable invoices
  • Entered all manual cheque, POS and daily sales payments, balanced all accounts on a daily basis
  • Managed cash box for all departments, kept balanced daily
  • Answered phones, directed callers to appropriate department / person
  • Wrote letters, completed all mail related duties, daily filing
  • Completed monthly inventory/ordered supplies for all departments
  • Worked with all departments to follow up on sales invoices, work orders, inspections
  • Created instruction charts, forms, inventory forms, for internal procedures

Sales Associate II and Office Manager

Keddie Insurance Services Ltd.
03.2008 - 06.2013
  • Provided all Insurance Services to clients (Commercial, Farm, Home, Auto, PAL, Travel, Federated Agencies, assisted with Life and Investments)
  • Assisted clients on a daily basis by one on one service, phone, fax, or email
  • Recruited new clients, wrote new policies, made adjustments/changes, gave advice/suggestions on existing policies
  • Managed Office staff - kept all staff on track with workloads, schedules, priorities, organization, office policies and procedures, handled all client concerns/frustrations, trained all new staff
  • Completed cash transactions for clients, daily cash outs and bank deposits
  • Handled all incoming mail/courier/ICS etc
  • Ordered supplies
  • Enforced client confidentiality, office structure, weekly meetings, staff/client communications
  • Worked with Underwriters Specialists on difficult policies
  • Completed Commercial, Farm and Home Inspections when required

Alberta Registries Agent

Casey's Alberta Registries
03.2004 - 08.2005
  • General Registries Certificate- Issue licenses, registrations, permits, abstracts
  • Vital Statistics; birth, death and marriage certificates, marriage licenses
  • Alberta Land Titles - Title searches
  • Personal Property; registered writs, lien searches, garagemen lien's
  • Corporate Registries; Incorporation, trade name, and partnership registration name searches, annual returns
  • Dealt with difficult situations with clients
  • Balanced and cashed out every night

Administrative Assistant

Royal LePage, Casey Insurance
07.2003 - 03.2004
  • Answer multi-line phone system- direct calls for 25 people in office
  • Received mail; sorted and distributed, filed documents for Insurance Agents and Real Estate Agents
  • Created newsletters, brochures using Microsoft Publisher and Print Shop
  • Experience with Windows, General Office Equipment
  • Received payments for renters
  • Ordered office supplies
  • Researched information
  • Created forms & tables, wrote letters, proofed information
  • Kept confidentiality of client information

Administrative Assistant - Work Practicum

Fischer Financial
03.2003 - 04.2003
  • Experience with Dictaphone transcription
  • Alphabetized and created files, filed correspondence and statements
  • Created a brochure with Microsoft Publisher
  • Scanned and edited documents, researched information to be added into documents
  • Entered key-words into CDS (Access) for linking and shortcuts
  • Phone programming and formatting on Excel

Education

Office Administration Certificate -

Fairview College Peace River Campus
Peace River, AB
04.2003

Grade 12 General Diploma -

Paul Rowe High School
Manning, AB
01.1993

Skills

  • Able to work in a team atmosphere, as well as independently
  • Dynamic Personality and positive attitude
  • Efficient, adaptable, motivated, and organized
  • Attention to detail
  • Microsoft Office Programs
  • Experiences with Quickbooks

Timeline

Bookkeeper

Whitty Automotive Service Ltd.
03.2023 - Current

Administrative and Finance Assistant

Art Soucy Mechanical Ltd
08.2018 - 02.2025

Bookkeeper

Falcon Fire & Safety
03.2017 - 11.2020

Administrative Assistant Accounts Payable

Holy Family Catholic Regional Division #37
02.2016 - 06.2017

Administrative Assistant

Northern Lakes College
08.2014 - 02.2016

Accounting Department / Administrative Assistant

Best Truck Service and Automotive Ltd.
09.2013 - 05.2014

Bookkeeper

Keddie Insurance Services Ltd.
07.2013 - 03.2021

Sales Associate II and Office Manager

Keddie Insurance Services Ltd.
03.2008 - 06.2013

Alberta Registries Agent

Casey's Alberta Registries
03.2004 - 08.2005

Administrative Assistant

Royal LePage, Casey Insurance
07.2003 - 03.2004

Administrative Assistant - Work Practicum

Fischer Financial
03.2003 - 04.2003

Office Administration Certificate -

Fairview College Peace River Campus

Grade 12 General Diploma -

Paul Rowe High School

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