Shaunna LeBlanc
Mississauga,ON
Summary
By working as a strategic partner, I meaningfully contribute to an organization's goals and leadership aspirations. Enthusiastic Administrator eager to contribute to team success through hard work, attention to detail and excellent organizational skills. Motivated to learn, grow and excel in any role.
Overview
18
18
years of professional experience
1
1
Certification
Work History
Administrative Coordinator, GTA
Suncor
Oakville
10.2021 - Current
- Prepared office for reopening and new employees, including restoration and planning
- Set up and implemented internal and external mail delivery system
- Reduced intake processes time by developing contract tracking and filing system.
- Resolved issues through active listening and open-ended questioning, and collaborating with other teams to ensure safe and inclusive office.
- Coordinating on site events for Social and Corporate D&I Teams and continue to bring D&I initiatives to the GTA team.
- Co-Lead JHSC for GTA
- Assisting teams with administrative duties to free their time up including site credits, portal postings, translations, contracts and communications.
- Implemented Community Investment in new community and continue to build relationships with these external stakeholders.
- Internal communications and streamlining number of emails sent to all employees,
Executive Administrator to EVP
Suncor Energy Inc
Mississauga, ON
04.2015 - 10.2021
- Inbox and calendar management for EVP and multiple members of the executive team
- Event planning for all offsite meetings including travel, accommodations, AV, menus, content and negotiating contracts.
- Support all onsite functions supporting the company including, Take your kids to work day, charity events, staff BBQs, townhalls, Inclusion and Diversity events.
- Maintained energy and enthusiasm in fast-paced environment.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Actively listened to customers' requests, confirming full understanding before addressing concerns.
- Prepared a variety of different written communications, reports and documents to ensure smooth operations.
- Performed duties in accordance with all applicable standards, policies and regulatory guidelines to promote safe working environment.
- Quickly learned new skills and applied them to daily tasks, improving efficiency and productivity.
- Exceeded goals through effective task prioritization and great work ethic.
- Demonstrated respect, friendliness and willingness to help wherever needed.
- Mentor to all EA's new to the company or seeking growth opportunity.
Executive Administrative Assistant to VP
Suncor Energy Inc
Mississauga, ON
04.2012 - 04.2015
- Inbox and Calendar management for VP and GM.
- Carried out day-day-day duties accurately and efficiently.
- Prepared a variety of different written communications, reports and documents to ensure smooth operations.
- Implement online filing system.
- Work on key projects as needed at office and refinery.
- Support all internal and external meetings and events.
- Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
- Created expense reports, budgets and filing systems for management team.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
Executive Assistant to VP&GM
Linde Canada Ltd.
Mississauga, ON
03.2009 - 04.2012
- Supplied sales and marketing support to sales force of 200+ sales reps.
- Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Trained junior office staff in correct procedures and reporting requirements.
- Updated executives on changing business needs by thoroughly documenting internal and client meetings.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
- Coordinated events and worked on ad hoc projects.
Central Region Administrator
Linde Canada Ltd.
Brampton, ON
06.2007 - 03.2009
- Carried out day-day-day duties accurately and efficiently.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Drove operational improvements which resulted in savings and improved profit margins.
- Oversaw Office Services for unique location that included a operations plant, retail store and sales office.
- Implemented and ran JHSC for staff after merger of 3 entities including 2 different unions.
- Quickly gain trust of all employees and train on new centralized system post merger.
- Taught all safety programs to retail and plant locations throughout Central Canada.
Office Services Coordinator
Linde Canada Ltd.
Mississauga, ON
01.2006 - 03.2009
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Developed standard operating procedures for all administrative employees.
- Established and developed strong administrative team by delivering ongoing coaching and motivation and fostering career advancement.
- Compared vendor prices and negotiated for optimal savings including fleet, Mobile services, maintenance and lease negotiations.
- Maintained computer and physical filing systems.
- Sourced vendors for special project needs and negotiated contracts.
- Maintained CRM database with customer updates and report generation.
- Establish cross training and job sharing between reception, mailroom, office services and warehouse.
- Implemented automated reception desk.
Education
Indigenous History Canada
University of Calgary
Calgary, AB04.2022
Welder, Stick, TIG, MIG
Weldtech Institute
Mississauga, ON02.2010
High School Diploma -
Lorne Park Secondary School
Mississauga, ON06.1990
Skills
- Administrator leadership
- Documentation and reporting
- Self-Motivated
- Teamwork and Collaboration
- Multitasking Abilities
- Analytical and Critical Thinking
- Advanced MS Office Suite
- Strategic planning
- Office management
- Resourceful
- Employee training and development
- Flexible and Adaptable
Certification
- JHSC Certified
- Certified First Aid and First Response including AED
- Confined Space Trained
- Fit tester trainer, certified
Timeline
Administrative Coordinator, GTA
Suncor
10.2021 - Current
Executive Administrator to EVP
Suncor Energy Inc
04.2015 - 10.2021
Executive Administrative Assistant to VP
Suncor Energy Inc
04.2012 - 04.2015
Executive Assistant to VP&GM
Linde Canada Ltd.
03.2009 - 04.2012
Central Region Administrator
Linde Canada Ltd.
06.2007 - 03.2009
Office Services Coordinator
Linde Canada Ltd.
01.2006 - 03.2009
Indigenous History Canada
University of Calgary
Welder, Stick, TIG, MIG
Weldtech Institute
High School Diploma -
Lorne Park Secondary School
- JHSC Certified
- Certified First Aid and First Response including AED
- Confined Space Trained
- Fit tester trainer, certified
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