Shasta Rhyno

I am a dedicated, passionate, and detail-oriented administrative assistant, having accumulated over 10 years of experience at HWDSB in a school setting. I enjoy being able to support school leaders, educators, students, staff, and their families. Being the front lines of communication and knowing that I can make any interaction a positive one is an opportunity I truly value.

I am confidently skilled in managing the daily dynamics in a fast-paced and ever-changing school office environment: Managing sensitive student records, Being an upbeat, helpful and effective communication liaison between our office and families, Taking initiative, Taking care, Problem Solving and, most importantly, Maintaining a confidential and safe environment for all students and staff.

This available position in your department stirs my excitement at a chance to apply my acquired skills and knowledge to an opportunity where I can aid in making a difference by assisting in advancing equity, inclusion, and accessability in education. I have been recognized for my organizational efficiency, prioritizing and problem-solving, and fostering a positive, warm and welcoming environment that supports student success. I value facing each day and scenario with a positive attitude and a daily motto to turn “issue” into “opportunity”. I am happy to provide references upon request!

* Maintaining, monitoring, tracking and updating the student information system

* Receiving, distributing, shipping incoming and outgoing mail

* Preparing general and confidential correspondence and reports, such as attendance and proof of schooling letters, newsletters

* Assisting with emergency situations, such as effective and urgent communication with emergency personnel, parents/guardians, students, staff, and processing student and/or staff accident reports in the OSBIE system

* Greeting families and the school community, addressing inquiries, fielding questions, and providing assistance

* Registering new families for school

* Providing care to ill and injured students

* Creating and managing spreadsheets

* Maintaining the School Website

* Filing, Photocopying, Faxing, Shredding, Laminating (I also oversee our laminator ordering and film changes)

* Organizing: pizza/milk/pita days/popcorn days, events (i.e. graduation, open houses, orientation) spirit wear, grad wear, fundraisers, bbqs, book fairs, immunizations, picture day etc)

* Tracking and collecting school-raised funds and preparing bank deposit slips

* Supply purchasing

* Creating school communication and documents (signs, letter, flyers, communication to families/community)

* Creating start up packages for all students/families

* Organizing Parent Vulnerable Sector Police Check Packages and Keeping database up-to-date 

* Arranging shredder disposal

Assisted (some experience) with:

*School Cash Online

*School Budgeting

*Paying School Bills/ Invoices

*Bank deposits

*Monthly financial Reconciliation reporting

*Managing P-Card (school credit cards) transactions

*Creating Purchase Orders

*Sparkrock software

*Month End, End of Year Reports and some work with ONSIS

*Reconciliation