Shashwati Harmalkar
Ottawa,ON
Summary
Detail-oriented administrative professional with extensive experience in schedule management and document preparation. Proven ability to enhance office workflows and maintain accurate records, contributing to improved efficiency and effective communication.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
Kartik Kala Academy
Indore , India
02.2021 - 08.2025
- Managed scheduling and appointments for academy staff and instructors.
- Coordinated events and workshops to enhance community engagement.
- Assisted in maintaining accurate records of student registrations and attendance.
- Prepared documents and presentations for meetings and training sessions.
- Communicated with vendors to procure necessary supplies and materials.
- Supported financial processes by processing invoices and expense reports.
- Developed filing systems to ensure easy access to important documents.
- Collaborated with team members to improve office workflows and efficiency.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Scheduled appointments between clients and customers and internal staff members.
Ports Coordinator
Carnival Cruise Line
Miami , USA
10.2018 - 12.2020
- Facilitated paperwork coordination to secure clearance for the ship at
multiple ports. - Coordinated transfer of materials required by various departments on
ship. - optimized waste disposal documentation for ship
- Oversaw procurement processes and ensured timely delivery of
essential components. - Facilitated communication between departments to streamline parts
requests and deliveries.
Education
J.D. - Law
LLB
Pune University 05-2017
BBA - Management
BBA
Pune University03-2015
Skills
- Schedule management
- Document preparation
- Data entry
- Vendor communication
- Expense processing
- Event coordination
Timeline
Administrative Assistant
Kartik Kala Academy
02.2021 - 08.2025
Ports Coordinator
Carnival Cruise Line
10.2018 - 12.2020
J.D. - Law
LLB
BBA - Management
BBA