Shashwati Harmalkar
Ottawa,ON
Summary
Detail-oriented administrative professional with extensive experience in schedule management and document preparation. Proven ability to enhance office workflows and maintain accurate records, contributing to improved efficiency and effective communication.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
Kartik Kala Academy
Indore , India
02.2021 - 08.2025
- Managed scheduling and appointments for academy staff and instructors.
- Coordinated events and workshops to enhance community engagement.
- Assisted in maintaining accurate records of student registrations and attendance.
- Prepared documents and presentations for meetings and training sessions.
- Communicated with vendors to procure necessary supplies and materials.
- Supported financial processes by processing invoices and expense reports.
- Developed filing systems to ensure easy access to important documents.
- Collaborated with team members to improve office workflows and efficiency.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Maintained office supplies inventory by checking stock to determine inventory level.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Scheduled appointments between clients and customers and internal staff members.
Ports Coordinator
Carnival Cruise Line
Miami , USA
10.2018 - 12.2020
- Facilitated paperwork coordination to secure clearance for the ship at
multiple ports. - Coordinated transfer of materials required by various departments on
ship. - optimized waste disposal documentation for ship
- Oversaw procurement processes and ensured timely delivery of
essential components. - Facilitated communication between departments to streamline parts
requests and deliveries.
Education
J.D. - Law
LLB
Pune University 05-2017
BBA - Management
BBA
Pune University03-2015
Skills
- Schedule management
- Document preparation
- Data entry
- Vendor communication
- Expense processing
- Event coordination
Timeline
Administrative Assistant
Kartik Kala Academy
02.2021 - 08.2025
Ports Coordinator
Carnival Cruise Line
10.2018 - 12.2020
J.D. - Law
LLB
BBA - Management
BBA
Similar Profiles
APARNA LUTHRAAPARNA LUTHRA
Front Desk Receptionist at KARTIK NARULAFront Desk Receptionist at KARTIK NARULA
Kartik SinghKartik Singh
OTHERS at KARTIKOTHERS at KARTIK
SPARSH KHANDELWALSPARSH KHANDELWAL
Intern at Harshit Kartik & Co.Intern at Harshit Kartik & Co.
Jacqueline TerrellJacqueline Terrell
Unregulated Care Provider at Camilla GardensUnregulated Care Provider at Camilla Gardens
PATRICIA CHAMBERLAINPATRICIA CHAMBERLAIN
Turkey Guide at Irish creek outfittersTurkey Guide at Irish creek outfitters