Sharon Maingi
Montréal,QC
Summary
Resourceful team player with over 10 years of expertise in organizing business operations, financial oversight, and resource management to achieve smooth flow and project operations. Leads procurement of resources including equipment and supplies. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems, and providing targeted solutions. Knowledgeable in accounting principles, bookkeeping, budgeting and financial management.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Project Manager
PLANET SYSTEMS LIMITED
10.2022 - 10.2023
- Coordinated with cross-discipline team members and regional monitors to ensure alignment with project requirements, deadlines, and schedules
- Conducted meetings with project team members to identify and address issues
- Prepared and presented monthly status reports to all stakeholders, gathering, analyzing, summarizing, and disseminating relevant information promptly
- Establishing effective project communication plans and ensuring their implementation
- Managing change requests to keep all parties informed about schedule and budget impacts
- Coordinating the development of software, training materials, and other necessary documents for successful implementation and turnover to clients
- Securing customer acceptance of project deliverables and ensuring customer satisfaction during the project transition period
- Conducting post-project evaluations, identifying successful and unsuccessful project elements, and discovering new opportunities arising from project implementation
- Monitored project performance to identify areas of improvement and make adjustments.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Met project deadlines without sacrificing build quality or workplace safety.
- Provided detailed project status updates to stakeholders and executive management.
Project Administrator
STOCK CREATIONS ENTERPRISES LTD
03.2016 - 10.2020
- Developed, established, and executed office administration procedures;
- Oversaw apartment facilities construction, repairs, and integrity activities;
- Monitor project budget and resource allocation, managing procurement processes;
- Solicited quotes and reviewed tenders, negotiating contracts for cost-effectiveness;
- Monitored project revenue, expenditure, and progress reporting; Ensured effective project progress communication and deliverable quality;
- Managed office bank accounts, petty cash reconciliations, and records filing;
- Handled invoices and payments for bills, payroll, and statutory submissions;
- Monitored job progress and performance of employees or contractors to complete projects prior to deadlines.
- Assisted company auditors in preparing audit filing returns.
- Avoided construction delays by efficiently following through with site inspections.
- Oversaw daily operations at site, keeping team production moving at optimal pace.
Information Technology Officer
FAIRTRADE AFRICA
06.2013 - 12.2015
- Managed event planning, organizing global conferences, field trips, and training workshops hosting 600+ small-scale farmers and stakeholders worldwide (Ghana 2011, Ethiopia 2012, South Africa 2013, Nairobi, Kenya 2014)
- Maintained and updated Small Producer Organizations database, creating online profiles
- Planned, coordinated, and implemented all IT project activities, rollouts, and improvements in the headquarters and regional offices
- Coordinated hardware and software procurement, managing warranties, repairs, licenses, and contracts
- Provided real-time and remote support for over 30 staff members at the secretariat and two regional offices in South Africa and Ghana.
- Built IT infrastructure to support key business strategies and evolving processes.
- Aligned IT solutions and deliverables with company strategic vision.
- Identified computer hardware and network system issues, performing troubleshooting techniques for remediation.
Office Administrator
FAIRTRADE AFRICA
04.2011 - 06.2013
- Supported Finance Manager in monthly and yearly budget preparation; Handled payment processing, bank transactions, and payment vouchers for bills; Updated financial records on QuickBooks and maintained system files; Generated purchase orders and invoices, managed petty cash in local and foreign currencies; Conducted monthly bank statement reconciliation in KSH and foreign currencies; Organized meetings, presentations, and training sessions; Managed monthly utility usage and ensured office supplies availability; Arranged travel logistics for Fairtrade Africa staff and visitors; Conducted inventory of equipment and maintained asset registry; Managed helpdesk for 40+ staff, troubleshooting network and hardware/software issues; Procured IT-related office equipment and software; Developed IT user policy manual, provided staff training, and set up new user profiles.
Deployment Technician
UNITED NATIONS OFFICE IN NAIROBI
06.2008 - 12.2010
- Created desktop PC images and cloned new computers for various UN Agencies; Coordinated deployment of computers, monitors, and printers across the UN Campus; Maintained files and database for supplied items; Installed and configured operating systems on new equipment before client delivery; Collaborated with user departments on LPO requirements, analyzed quotations, and tracked order deliveries; Provided user support for newly dispatched computer equipment and assisted in UNON's inventory management.
Education
University of Nairobi
Kenya12.2012
Bachelor's in Information Technology -
Jomo Kenyatta University Of Agriculture & Technology
12.2008
Skills
- Budgeting
- IT Support
- Procurement Management
- Project management
- Project planning
- Help Desk
- Administrative experience
- Asset and materials management
- Document Management
- Contract Management
- Financial Administration
- Project Planning
- Project Tracking
- Staff Management
- Client Rapport
Certification
- Driving Licence, 08/01/06
- Certificate in Project Planning & Management, 06/01/12
- International Computer Driving Licence (ICDL), 01/01/04
Languages
English
Swahili
Timeline
Project Manager
PLANET SYSTEMS LIMITED
10.2022 - 10.2023
Project Administrator
STOCK CREATIONS ENTERPRISES LTD
03.2016 - 10.2020
Information Technology Officer
FAIRTRADE AFRICA
06.2013 - 12.2015
Office Administrator
FAIRTRADE AFRICA
04.2011 - 06.2013
Deployment Technician
UNITED NATIONS OFFICE IN NAIROBI
06.2008 - 12.2010
University of Nairobi
Bachelor's in Information Technology -
Jomo Kenyatta University Of Agriculture & Technology
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