Shannon Doherty
Unionville,ON
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
6
6
years of professional experience
Work History
Executive Assistant
Trader Corporation
09.2023 - Current
- Supported the CEO and his 5 direct reports
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
Executive Assistant
Thinkingbox
10.2021 - 09.2023
- Supported the CEO, CMO, CCO, and two Managing Partners located throughout North America
- Managed complex calendars and managed busy inboxes
- Booked travel arrangements including flight, hotel, car service, dinner reservations, etc.
- Prepared documents including pitch decks, internal project proposals, and townhall decks
- planned internal and external events including catering, venues, speaker panels, etc.
- Managed an office move from start to finish
Executive Assistant
Hullmark Developments
09.2018 - 09.2021
- Supported the CEO and managed the office
- Handled confidential and sensitive information with discretion and tact.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Facilitated training and onboarding for incoming office staff.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Managed the office vendors including, cleaning service, interior designers, gardiner, food and beverage delivery, etc.
Education
George Brown College
Toronto, ON06-2016
Skills
- Executive support
- Office management
- Schedule & calendar planning
- Information confidentiality
- Travel coordination
- Document preparation
- Project planning
- Conflict management
- Conference planning
- Social media management
- Human resources management (HRM)
- Expense reporting
Timeline
Executive Assistant
Trader Corporation
09.2023 - Current
Executive Assistant
Thinkingbox
10.2021 - 09.2023
Executive Assistant
Hullmark Developments
09.2018 - 09.2021
George Brown College
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