Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Shakithia Santan

East Gwillimbury

Summary

Detail-oriented and highly organized Staff Scheduler with extensive experience in scheduling coordination, data management, and administrative support within dynamic, high-volume environments. Adept at managing complex schedules, ensuring compliance with collective agreements and policies, and processing time-off requests while maintaining operational efficiency. Proven ability to handle short-call staffing needs, process payroll data, and collaborate with managers to ensure timecard accuracy. Strong background in customer service, conflict resolution, and team collaboration. Committed to delivering an exceptional experience for staff, patients, and healthcare teams by adhering to the principles of diversity, equity, and inclusion.

Overview

17
17
years of professional experience

Work History

BDC Specialist - Call Centre Agent

Newroads Automotive Group
01.2023 - 01.2024
  • Managed and maintained scheduling for service appointments across seven locations using various scheduling software
  • Processed scheduling requests, ensuring accurate data entry for customer service appointments and technician availability
  • Collaborated with service advisors and staff to fill short-call needs and adjust scheduling based on demand
  • Maintained detailed records of scheduled appointments, cancellations, and modifications to ensure efficiency
  • Provided exceptional customer service, resolving scheduling conflicts and ensuring a smooth experience for clients

Collection Specialist - Government & Ministry of Finance Portfolio

FDR Ltd. Group of Companies
01.2023 - 12.2023
  • Processed high-volume data entry related to accounts, ensuring timely follow-ups on outstanding balances
  • Demonstrated strong problem-solving skills by negotiating payment arrangements and addressing customer concerns
  • Utilized conflict resolution techniques to de-escalate disputes and find mutually beneficial solutions
  • Maintained up-to-date records in compliance with policies and financial regulations

Customer Service Representative & Cashier

Liquor Control Board of Ontario (LCBO)
01.2022 - 12.2022
  • Processed customer transactions as a cashier, ensuring accurate handling of payments and efficient checkout service
  • Assisted with inventory management, tracking stock levels and coordinating replenishment
  • Provided customer service, answering inquiries and offering product recommendations
  • Maintained a clean and organized work environment, ensuring compliance with LCBO policies and regulations

Real Estate Clerk

Canageswary Rajasingam Barrister & Solicitor
01.2017 - 12.2019
  • Processed and organized legal documentation related to property transactions, ensuring compliance with regulatory requirements
  • Scheduled and coordinated meetings, ensuring the smooth operation of legal appointments and transactions
  • Maintained detailed logs of property title searches, client communications, and due diligence records
  • Served as a liaison between clients, legal professionals, and third-party agencies

Administrative Assistant

Pro Impex Inc.
01.2008 - 12.2016
  • Coordinated company schedules, managing appointments, meetings, and workflow organization
  • Maintained databases, ensuring accurate inventory tracking and data management
  • Provided administrative support for payroll processing and employee scheduling
  • Assisted in the creation of reports, presentations, and policy documentation

Event Coordinator & Manager

Fantastic Party Service
01.2009 - 12.2011
  • Planned and coordinated events by managing staff schedules, ensuring all roles were properly assigned for seamless execution
  • Organized vendor and supplier scheduling, ensuring timely delivery of equipment, décor, and catering services
  • Oversaw workforce scheduling, ensuring adequate staffing coverage for events, similar to hospital short-call scheduling
  • Maintained detailed event records, tracking employee shifts, client requests, and operational logistics
  • Resolved scheduling conflicts and last-minute changes, demonstrating strong problem-solving and adaptability
  • Ensured compliance with safety regulations and event planning policies, providing a high-quality experience for clients

Customer Service Representative

RBC Insurance Agents & Brokers
01.2007 - 12.2009
  • Assisted clients with insurance inquiries and updated policy details in the system
  • Maintained and updated client records in the database, ensuring data accuracy
  • Scheduled and coordinated appointments for policy renewals and consultations with insurance advisor

Education

Bachelor of Liberal Arts - Professional Studies

York University
01.2014

Skills

  • Workforce Scheduling & Coordination
  • Unionized Environment Scheduling
  • Payroll & Timecard Management
  • Data Entry & Database Management
  • Leave & Vacation Request Processing
  • Staffing & Short-Call Coverage
  • Microsoft Office Suite (Excel, Word, Outlook)
  • Scheduling Software (CDK, PBS, BDC Central, X-Time, VIN 360, etc)
  • Multi-Tasking & Task Prioritization
  • Conflict Resolution & Problem-Solving
  • Customer Service & Team Collaboration
  • Diversity, Equity & Inclusion Advocacy
  • Remote Access Tools: GoToMyPC
  • Database Management Systems & CRM Tools
  • Payroll & Timecard Processing

Languages

English
Native or Bilingual
Tamil
Native or Bilingual

Timeline

BDC Specialist - Call Centre Agent

Newroads Automotive Group
01.2023 - 01.2024

Collection Specialist - Government & Ministry of Finance Portfolio

FDR Ltd. Group of Companies
01.2023 - 12.2023

Customer Service Representative & Cashier

Liquor Control Board of Ontario (LCBO)
01.2022 - 12.2022

Real Estate Clerk

Canageswary Rajasingam Barrister & Solicitor
01.2017 - 12.2019

Event Coordinator & Manager

Fantastic Party Service
01.2009 - 12.2011

Administrative Assistant

Pro Impex Inc.
01.2008 - 12.2016

Customer Service Representative

RBC Insurance Agents & Brokers
01.2007 - 12.2009

Bachelor of Liberal Arts - Professional Studies

York University
Shakithia Santan